Procurement Coordinator
CH2M HILL VECO ENGINEERING
Total years of experience :13 years, 0 Months
Purchasing all kind of building materials, as per site requirement.
• Sending Inquiries to the Suppliers
• Preparing of Comparison Sheets
• Coordination with Suppliers regarding Material Submittals
• Preparing LPO & Coordination with Engineers and Suppliers Regarding Material Delivery
• Assistance with the preparation of Request for Quotation, Initiations to Bid, Requests for Proposal and co-ordination of their timely dispatch by fax and messenger
• Provide analysis on quotation received and recommend potential suppliers in order to increase the company’s visibility into the supply base.
• Negotiate price, terms and conditions of procurement material in order to increase efficiency in reducing cost.
• Preparing comparison with minimum 4 approved vendors by the client/consultant, and review technically with project in-charge, QA/QC etc. Submit to approve the Procurement Manager, Budget & Cost Control Dept. and Top Management.
• The following Purchasing order processing in JD Edward (JDE) system environment :-
• 1) Generate PO from MRO(Material Request Order)
• 2) Customize purchase order report
• 3) Material purchase summar
• 4) Total LPO issued summary
• 5) Purchasing ledger, claim & certification etc.
• Maintaining updating of purchases on materials price movement and industry trends for tendering reference.
• Coordinate project team/stores on the performance evaluation of suppliers and ensure that the quality requirement are met by suppliers.
• Coordinate with accounts department on supplier’s payment /invoices.
• Any and all other duties as and when assigned from time to time by the procurement manager.
• Preparing all kind of correspondence related to the Purchasing and reporting to the Procurement Manager.
• Arrange for samples, testing and evaluation of new products. Collaborate with staff on new standing agreements, ensuring staff awareness of product lines of new suppliers.
• Contribute to the development and formulation of purchasing procedures and practices as required.
• Analyse the purchase request from the user departments and determine the appropriate method of procurement, Quotation, and Request for Proposal. Provide assistance to user departments, when required, in the preparation of specifications,
• Provide purchased materials to the responsible receiving office and do all actions for completing the process
• Handling All kind of vehicle, Machinery/Equipments Spare Parts,
• Generators, compressors, pumps etc
Purchasing all kind of building materials, as per site requirement.
• Sending Inquiries to the Suppliers
• Preparing of Comparison Sheets
• Coordination with Suppliers regarding Material Submittals
• Preparing LPO & Coordination with Engineers and Suppliers Regarding Material Delivery
• Assistance with the preparation of Request for Quotation, Initiations to Bid, Requests for Proposal and co-ordination of their timely dispatch by fax and messenger
• Provide analysis on quotation received and recommend potential suppliers in order to increase the company’s visibility into the supply base.
• Negotiate price, terms and conditions of procurement material in order to increase efficiency in reducing cost.
• Preparing comparison with minimum 4 approved vendors by the client/consultant, and review technically with project in-charge, QA/QC etc. Submit to approve the Procurement Manager, Budget & Cost Control Dept. and Top Management.
• The following Purchasing order processing in JD Edward (JDE) system environment :-
• 1) Generate PO from MRO(Material Request Order)
• 2) Customize purchase order report
• 3) Material purchase summar
• 4) Total LPO issued summary
• 5) Purchasing ledger, claim & certification etc.
• Maintaining updating of purchases on materials price movement and industry trends for tendering reference.
• Coordinate project team/stores on the performance evaluation of suppliers and ensure that the quality requirement are met by suppliers.
• Coordinate with accounts department on supplier’s payment /invoices.
• Any and all other duties as and when assigned from time to time by the procurement manager.
• Preparing all kind of correspondence related to the Purchasing and reporting to the Procurement Manager.
• Arrange for samples, testing and evaluation of new products. Collaborate with staff on new standing agreements, ensuring staff awareness of product lines of new suppliers.
• Contribute to the development and formulation of purchasing procedures and practices as required.
• Analyse the purchase request from the user departments and determine the appropriate method of procurement, Quotation, and Request for Proposal. Provide assistance to user departments, when required, in the preparation of specifications,
• Provide purchased materials to the responsible receiving office and do all actions for completing the process
• Handling All kind of vehicle, Machinery/Equipments Spare Parts,
• Generators, compressors, pumps etc
• Coordinate all activities related to the Document Control procedure, including technical documents drawings, and commercial correspondence.
• Input document data into the standard registers ensuring that the information accurate and up to date.
• Generate the various document control reports as required
• Typing of site documents, and follow up of all the site needs
• Preparing Vendor Documents
• Preparing Document/Data Transmittals
• Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable
• Maintain updated records of all approved documents and drawings and their distribution clearly
• Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy trace-ability.
• Maintain the files and control logs as required by the project
• Receiving Fax Messages and E-mails and distributing/forwarding to the concern person
• Filing incoming and outgoing documents
• Make use of office equipment (Fax, Printer, Photo Copier, Scanner)
• Monitoring all office facilities if in need to order.
• Updating all incoming and outgoing document registers
• Taking care all incoming and outgoing file from main down to all managers in the management.
• Does some other office work
• Preparation of daily, weekly & monthly reports
• Preparation of Documents/drawing transmittals (DTF) for submission to Consultant/Client for approval
• Maintain and updating records for DTF’s on daily basis using EDMS (Electronic Document Management System)
• Scanning and distribution of approved Drawings/Material approval to the concern personnel on daily basis
• Handle Test Reports from (Arab Center)
• Preparation of Purchase requisition for site and office materials.
• Maintaining and updating purchase requisition log and following up with the suppliers regarding the material delivery and schedules.
• Collecting of LPO’s, delivery notes & invoices from main office and suppliers & Keeping records
• Submission of inspection test and test reports to consultant client
• Liaise with relevant staff and or external parties on the documentation issues (e.g. discrepancy on the documents).
• Ensure superseded/ obsolete documents/ drawings are stamped accordingly and retained for
reference.
• Maintains paper and electronic files.
• Preparing & checking As-Built Drawings Submittals.
HSSC from Mardan Board of Education Pakistan Bachelor of Science in Computer Science (Graduate) Mardan Board of Education Pakistan SY 2001-2004