HR Supervisor
SPORTLAND FZCO
Total years of experience :14 years, 8 Months
• Managed the entire HR department for all brands in the company of 600+ employees
• Projected short & long term human resources needs through effective manpower planning
• Responsible for entire recruitment process from job posting, interview, induction & on-boarding
• Ensure visa procedures are executed in orderly fashion
• Worked closely with IT department for implementation of ERP for the HR Department
• Lead, direct, evaluate and develop the policies & procedures for the company
• Effective staff transfers to ensure availability of adequate experienced staffs in all stores
• Organized meetings for effective work force planning as and when required
• Identify areas of improvement & organize effective training programs
• Assist the accounts department with the monthly payroll process & final settlements
• Established new leave planner for all employees & executed effective vacation planning
• Conduct employee surveys, handled all employee grievances and ensure compliance as per the company rules & regulations
• Inform management about upcoming contract expiries and organized renewal meetings
• Submit reports for effective performance appraisals & provide feedback as needed
• Implemented employee recognition programs & welfare activities to increase morale
• Managed the addition & deletion of medical insurance for all staffs
• Coordinating with the advocate & PRO for all court cases and labor complains
• Conduct exit interview on all separations, track results and submit requested reports
• Effectively managed all HR functions in the company (Size : 1000+ employees) in absence of HR Manager or whenever delegated by the management
• Maintain a bring up system of all visa renewals of Dubai based employees in the group of companies & inform management well before the expiry of their visas
• Coordinate with the PRO to get the new visa applications (MOL), visa renewals and trade license renewals done on time
• Assist the HR Manager in the entire recruitment process for the Middle East & Africa region
• Ensure visa issuance on time & arrange the travel for the new joiners to the respective job sites
• Ensure availability of accommodation as per the designation for the new joiners
• Responsible for Dubai visa issuance & cancellation in absence of the local PRO
• Issuance of employment contracts and completing all joining formalities
• Assist the Operations Director with the formulation & implementation of Policies & Procedures
• Improve, manage & maintain the Master list of all RA staff - accurate, complete and up to date
• Manage and maintain insurance for staff in operational areas and Dubai support staff.
• Addition of staffs on to short term cover of insurance when they visit different countries
• Track & record - PA & Illness insurance coverage report, reconciliation of the insurance invoices
• Managed & maintained accuracy of the leave calendar of staffs for all locations
• Coordinate with Country Managers, HODS about employee’s contract renewal well in advance
• Employee correspondence including: immigration/guarantee letters, offer letter, service letters, salary certificates within Dubai and provide guidance to Operational areas as requested
• Maintain a record of additions/deductions (if any) of employees in all locations and coordinate with finance department for finalizing the payroll for all locations
• Calculation of the manpower allocation cost as per project & task order for all operational areas
• Inform management about probation period completion & salary review as per performance
• Assist in renewals of company documents like insurance policies of company vehicles, tenancy contracts of the office premises, staff insurances and other documents
• Single handedly completed the 1st renewal of company trade license (JAFZA)
• Submit periodic reports on all deliverables as guided by the CEO
• Assisted travel coordinator for travel arrangements of all staffs for vacation & business trips
• Process visa application for MOL; DIFC & DMCC free zone entities for all companies
• Handling the OHC cards, ensuring Visa, Labor card, Emirates ID renewal for more than 300 employees are done in a prompt manner
• Conducting the 1st round of interviews & scheduling the 2nd round with the line manager
• Process the resignation & termination of employees, conduct exit interviews
• Handling the joining formalities which includes staff induction, signing of internal contracts & other documents, issuance of welcome kit, arrangement of accommodation & uniforms
• Maintain the records of accommodation - check ins & check outs, availability reports
• Coordinate with the HR Manager for the formulation of policies & procedures
• Employee Relations & effective grievance handling as per company guidelines
• Maintaining database of employee records in the HR software (PeopleSoft)
• Track records of accommodation, Check in and Check out, occupancy of the accommodation
• Arrange team outings for all branches as part of employee welfare activities
• Control the issuance the uniforms, name badges, hairnets & socks for new hires & renewals
• Arrange accommodation and coordinate for transportation of new staff arrivals & staff transfers
• Identify the manpower requirement in each department and advertising the vacancies through different job portals
• Shortlist CVs through various job portals and submit them to the concerned departments
• Prepare Job descriptions, offer letter, appointment letter & other joining forms
• Conducted orientation / induction programs for new entrants at all levels
• Maintaining database of employee records
• Assisted Finance Department in payroll processing
• Coordinated with management for Performance Appraisals
• Employee Welfare Activities & Grievance Handling
• Communicating about the HR policies and procedures to various departments
• Serves as a link between the HR and the employees by handling questions, and help resolve employee grievances
• Assess overall company requirements in respect to the Learning & Development needs, source appropriate training programs and assess individual development through post training analysis
• Assist HR Manager in framing and formulating HR policies and procedures
• Experience using Saral HRM Software
• To Lead and proactively fill vacant posts with high calibre staff jointly with the MD
• Assist in the performance management process of the teaching staffs
• Assisted the Centre Head in preparing classes & exams time-table
• Identify areas of improvement & arrange necessary training to the staff
• To lead and mange cover for absent teaching staff under the institution’s guideline
• Handling employee joining and exit formalities
• Payroll processing of teachers with accordance to working hours
• Attend phone calls, respond to walk in enquiries
• Handling office correspondence through letters, phones and e-mails
• Create meeting agenda and organized meetings with the staff
• Tracked issue of the study material in the institute and procured new study materials
• Ensure a good working environment by maintenance of clean institution premises by supervising the housekeeping staffs
• Responsible for booking of seminar halls in hotels and apartments
• Travel Arrangement and hotel bookings for business purposes
• Preparing itineraries, agendas and expense reports
➢ Completed MBA in H.R. from Sikkim Manipal University in 2012
➢ Completed B.B.M. from Sri Narayana Guru College, Coimbatore in 2008
➢ Completed 12th from Mambaram Higher Secondary School, Kerala in 2005
