Senior Administrative Assistant
McDermott Middle East Inc
Total years of experience :7 years, 5 Months
Mcdermott Middle East Inc, Jebel Ali Freezone, Dubai ( Client ARAMCO)- From March 2018 to June 2018 As Senior Administrator. Project on Hold.
Duties include:-
• In charge of crewing and crew scheduling using MAPS ( Manpower Analysis Planning System).
• Administration duties of all personnel movements like flight tickets, hotel and visa arrangements.
• Saudi LOI, Visa / Visa Appointment and Aramco Id arrangements for onshore and offshore personnel going to Saudi Arabia.
Position : Branch In Charge.
Duties : Administration and HR support. Directly reporting to the General Manager.
• Preparation of timesheets and expense claims.
• Preparation of Daily and Weekly Reports (MIS)
• Preparation of HR contact List
• Searching for candidates from the cv databank and coordinating for interview, travel and accommodation.
Duties : All personnel movements / All administration duties for the Rig and Project and transportation arrangements for crew and crew movements, Preparing Crew Rota, accommodation and flight booking etc., maintaining POB of the rig crew and project crew, preparing time sheets, expense claims and also arranging visas for the crew and project personnel.
• Directly reporting to the Project Manager and all administration duties for the project.
• Maintaining all personnel movement for the project and crew, preparing crew shift schedule and crew rotation schedule.
• Coordinate with travel agents for flight booking and corporate office regarding Visa stamping for project and rig crew.
• In charge of petit cash and preparing expense claims for the project and rig crew.
• Prepare timesheets for project and rig crew.
• Arranging shipyard pass, safety induction for project and crew personnel.
• Directly reporting to the Offshore Manager and Onshore Administration / Logistic Team. Preparing Daily Progressive Reports of Pipe Lay / Pipe repair activities.
• Maintaining all crew shift schedule and crew rotation schedule. Taking care of all personnel / material movements
• Daily meeting schedule and preparing minutes of meetings.
• In charge of all administration duties in the Vessel
• Preparing all logistic documents like TRA, Dangerous Goods Material Data Sheet etc.
• Document Control
Directly reporting to the Offshore Manager. Entries for Preparing Daily Progress Reports of all pipe lay / pipe repair activities in the Vessel.
All administration duties on the vessel.
Maintaining all crew shift schedule and crew rotation schedule. Taking care of all personnel movements.
In charge of petit cash and reimbursement of all personnel claims and expenses.
In charge of crew changes and Personnel Logistics. Preparing crew rotations.
Keeping custody of all crew passports, Seamans book etc.
Keeping track of Personnel on board on day to day basis.
Preparing delivery notes, transmittals etc.
Inventory of all project related materials in the system and liase with the store keeper for purchase orders for project related items.
