Anas Yousef - PHRi Certified

Responsible for managing all Human Resources related activities including manpower planning, recruitment, performance management, compensation & benefits, training & development, payroll and personnel administration to ensure that all Human Resources functions are carried out in an effective manner. As well as, managing Ci- Net’s administrative services, security and office maintenance activities for all departments in order to contribute in achieving the departments’ objectives.

Strategy Formulation:
* Develop the Human Resources & Administration department’s strategic objectives and KPIs and ensure that they are in line with Ci- Net’s corporate strategy and that the Department’s employees are working towards the achievement of these objectives.
* Ensure that the department’s manpower plan is in line with Ci- Net’s overall corporate strategy.

Payroll:
* Develop and maintain the attendance system to ensure compliance with Ci- Net’s working hour’s policy
* Prepare and execute monthly payroll and follow-up on the implementation of Personnel services related to salaries, premiums, leaves, penalties, transfer, promotions, provision of benefits, end of service and contract renewal as per the labor law and the company’s policies & procedures.
* Maintain correct calculation of social Security (PIFSS) for current, leaving and joining Kuwaiti employees.

Budget & Cost Control:
*Develop the Human Resources & Administration department’s annual budget.

Policies & Procedures:
* Develop, recommend updates and follow up on the implementation of the departmental policies and procedures in line with the department’s objectives.
* Communicate and discuss the department’s guidelines and procedures with employees to ensure responsibilities, authorities and accountabilities are defined and understood.

Human Resources Activities:
* Manage the recruitment activities for Ci- Net including sourcing, screening, interviewing, testing, selection, job offers, employment contracts, new employee orientation and probationary period.
*Manage the exit interview process in order to identify reasons for employee termination/resignation.
* Manage the development and implementation of the performance management system in line with Ci- Net’s policies, and link it to the bonus and promotions scheme in order to reflect rewards based on excellence and merit for Ci- Net’s employees.
* Recommend salary adjustments, rewards and promotions based on employee performance and carry out disciplinary meetings when needed.
* Manage the personnel administration process with respect to the following activities: Personnel Files, Retirement, Resignation, Termination, Grievance Handling, Conflict of interest, Disciplinary action, Time & Attendance, End of service benefits, Leaves, Overtime, other employee administrative issues.

Administration Activities:
* Oversee all purchasing activities for Ci- Net including (furniture, equipment, and stationeries…) as well as, evaluate and provide approval on all quotations received to conclude on the selected supplier.
* Manage matters related to office security and deal with any security breach incidents in order to maintain a safe environment for the employees at Ci- Net.
* Manage and monitor negotiations with governmental authorities to determine agreements, and to minimize the possibilities of dispute on human resources related matters.

Reports:
* Review and submit reports on a regular basis to top management that cover all the Human Resources and Administration Department’s activities.

1-Responsible of Implementing and maintaining the HRMS (MenaITech) and the employee self service system.
2- Assist in developing, implementing, maintaining and reviewing of company policies, rules and regulations in compliance with all
applicable employment laws, statutes and regulations.
3-Help in establishing and updating employee hand book and other policies and procedures manuals.
4-Develop and recommend plans and activities to improve on the
current HR system and process development.
5- Provide support for manpower planning, recruitment and
selection process.
6-Prepare job offer and follow up joining date for formal joining.
7-Prepare employment contracts and create employees’ files.
8-Handle records of probation period and initiate the evaluation process with the department head. Then issue the letter of confirmation / dismissal to employee.
9-Record and maintain human resource database. New hired information will be fed to the database with all details.
10-Conduct new employee induction program.
11-Implement and maintain the HR department’s filing system, both paper and computer files.
12-Conduct new hire survey and exit interview to improve existing
welfare.
13-Performance appraisal or evaluation of employee.
14- Oversee employees’ disciplines and their compliance with
company rules and policies.
15- Able to handle matters relating to expatriate applications.
16-Follow up the renewal of workman compensation insurance policy yearly and enroll new employees’ names.
17-Delete dismissed employees and change financial details of some members as required.
18-Assist Director in performing some tasks whenever required.
19-Performs special projects as assigned like ISO requirements for the department.
20-Engineers and technicians time sheets periodic audit

1-Provide support and assistance to Managers and individual employees
2-Maintaining and updating confidential employee records and other related data.
3-Overlooking the recruitment administration, including the starters and leavers processes.
4-Managing holiday, leaves and sickness records.
5-Prepare all recruitment needs from A-Z.
6-Responsible for all General Affairs activities to include Security and safety, facility maintenance, Purchasing, vendor’s management, and emergency management.
7-Prepare and maintain company facilities, documentation.
8-Prepare and process purchase.
9-Assist in design and conducting of new employee orientations related to GA.
10-Provide advice, assistance and follow-up on company policies, procedures, and documentation.
11-Coordinate the resolution of specific policy-related and procedural problems and inquiries.
12-Recommend, develop and maintain general affairs data bases, computer software systems, and manual filing systems.
13-Develop and recommend operating policy and procedural improvements (GPPM).
14-Perform specific research/investigation into operational issues, as requested.
15-Provide on-job training to new employees.
16-Control attendance and HR systems.

1-Apply the division Policies & Procedures.
2-Help in tracking the history of each employee which includes: Compensation issues, promotion, appointments, disciplinary actions, transfers, official letters, end of trail period letters, performance appraisal processing, end of service, etc.
3-Responsible to maintain employees’ physical files in a proper and confidential manner.
4-Responsible for the HRMS; entering employee data into the system and following up on system enhancement initiatives.
5-Control & Follow up on attendance issues and the time attendance system.
6-Help in following up of the HR Inquiries to be answered on time.
7-Responsible for the security, confidentiality & integrity of all information assets within my responsibilities in accordance with the company’s confidentiality policies.
8-Help the T&D Division with following through and implementing the training processes which includes coordinating logistics for In-house training programs, collecting nomination forms, collecting training evaluation forms and preparing participants certificates for In-house Training.
9-Responsible for preparing “Welcome Kits” and scheduling the orientation program for new comers.
9-Responsible for updating the training records on the HRMS and Physical files.
10- Assisting with the day-to-day efficient operation of the HR office.
11-Arrange interview appointments for clients.
12-Prepare all recruitment needs from A-Z.
13-Search C.Vs from websites, headhunting agencies, database …etc. .
14-Efficiently and effectively fill open positions.
15-Having monthly payroll responsibilities.
16-HRMS.