Personal Assistant
I JET GLOBAL DMCC
Total years of experience :8 years, 10 Months
Organizing and maintaining the CEO’s diary and making appointments, and available time on a daily/weekly basis to discuss issues, problems, operations and other matters;
Word processing, dealing with correspondence, writing emails/letters and corporate documentations/SOP’s/policies (further information on such detailed herein), taking dictation, typing minutes and meeting reports;
Organizing and attending meetings, and arranging business trips (including flights and accommodations), ensuring the CEO is well-prepared for meetings/business trips, preparing meeting agendas;
Dealing with the CEO’s incoming email and post delegating work to managers as relevant to each staff members. Designing and producing documents, briefing papers, reports and presentations;
Processing CEO’s business expenses and other administrative items;
Carry out specific projects, research and administration as required by the CEO;
Conduct research on items/companies/competitors/etc. as requested by the CEO;
Maintains office services by organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions;
Assist office staff by recruiting, selecting, orienting and training employees;
Manages DMCC online portal when required; filings for company and employee related matters;
Manages rental agreement, maintenance request, and schedules committee and board meetings;
Coordinate with department heads for the daily activities and for companies travel needs: arrangement of hotel accommodations, transportation and flight, etc.;
Arranging events for the team.
Organizing and maintaining the CEO’s diary and making appointments, and available
time on a daily/weekly basis to discuss issues, problems, operations and other matters;
✓ Word processing, dealing with correspondence, writing emails/letters and corporate
documentations/SOP’s/policies (further information on such detailed herein), taking
dictation, typing minutes and meeting reports;
✓ Organizing and attending meetings, and arranging business trips (including flights and
accommodations), ensuring the CEO is well-prepared for meetings/business trips,
preparing meeting agendas;
✓ Dealing with the CEO’s incoming email, faxes and post delegating work to managers
as relevant to each staff members. Designing and producing documents, briefing
papers, reports and presentations;
✓ Dealing with CEO’s personal matters including holidays, flights, banking, family, housing
and other private matters;
✓ Processing CEO’s business expenses and other administrative items;
✓ Carry out specific projects, research and administration as required by the CEO;
✓ Assist the CEO in developing proposals and in reviewing, negotiating and finalizing
contractual and other third/external party requirements to submit the company’s best
chance of winning proposal;
✓ Conduct research on items/companies/competitors/etc. as requested by the CEO;
✓ Maintains office services by organizing office operations and procedures; controlling
correspondence; designing filing systems; reviewing and approving supply requisitions;
✓ Assist office staff by recruiting, selecting, orienting and training employees;
✓ Manages rental agreement, maintenance request, and schedules committee and
board meetings.
April 2015 - December 2015 working as Inspired Meetings Coordinator at Sofitel the Palm
Central coordinating person for all promotions or events happening in the F&B department;
Report directly to the Food and Beverage Manager, deputizing as required;
Implements new menus or amendments made to already prevalent menus after approval from the Food and Beverage Director- Food & Beverage;
Prints all beverage & wines menus along with each outlet menu;
Co-ordinates the Managers' weekly duty roster and issues the same after approval by F&B Director;
Maintains the vacation plans for all Managerial staff;
Co-ordinates issues like staff medicals, staff programs, and meetings;
Organizing and maintaining diaries and making appointments;
Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
Partners with F&B department heads to assist in design and implementation of programs.
Carried out the calculation of cost and expenses of the fleet on lines and types.
The calculation of amount of service at the approved rates.
Formation of agreements with ship owners of the region on cargo transportation on full package servicing of their fleet.
Preparing, planning and project managing the publication of all publicity material to maximize brand promotion.
Creating marketing campaigns and working with the company's external PR agency to see them executed.
Contributing to the annual sales and marketing plan.
Planning and project managing marketing events and evaluating their success.
Evaluating the effectiveness of all marketing activity.
Supporting the marketing manager in day to day marketing activities.