Andrey Arnelli Perfecto

• Provides organisational and administrative support to the CEO
• Facilitates diary and email management, system approvals on
behalf of the CEO, organising internal and external meetings,
and telephone, video, and web conference calls
• Provides a professional first point of contact for all enquiries and
manages requests from internal and external stakeholders
• Receives visitors and VIPs with tact and courtesy
• Ensures effective and continuous communication between the CEO
and reporting management team to allow CEO to direct, control and
motivate executives for the smooth running of operations
• Negotiate and disseminate discounts and promotional offers to
staff. Identify new potential partner companies
• Plans and organizes arrangement for the business trips and events
• Manages expense claims for the CEO and assists with managing the
CEO office budget Achievements:
• Was able to turn the CEO office into a positive space and
restructure the processes for a smoother operation in a short
period of time.
• Was able to introduce five new suppliers for staff pro

As Executive Secretary:

Update spreadsheets and create presentations to support executives and boost team productivity.

Respond to emails and other correspondence to facilitate communication and enhance business processes.

Raise PRs and coordinate with the Procurement for the purchasing cycle

Organize and update schedules for executives.

Handle scheduling for executive's calendar and prepare meeting agenda and materials.

Interact with vendors to purchase and set up equipment and services.

Document and distribute meeting notes to identify, analyze and improve workflows.

Promote team productivity by keeping supplies organized and well-stocked.

File paperwork and organize computer-based information.

Work with senior management to initiate new projects and assist in various processes.

Greet arriving visitors, determine nature and purpose of visit and direct individuals to appropriate destinations.

Take notes and dictation at meetings.

Achievements:

Assisted the Executive on setting up his business venture and its successful opening

Lead a subsidiary's aim to change the company name, logo, letterheads, marketing materials, policies

Managed the change of office venue design and set up

Assisted on internal and external audits by effectively and efficiently pulling out old and current files and documentations

Lead and managed the digitalization of the Legal Department's filing and workflow process

Assisted on internal case investigations


As Recruitment Officer:

Perform job and task analysis to document job requirements and objectives

Develop and update job descriptions and job specifications

Prepare recruitment materials and post jobs to appropriate job board/newspapers/colleges etc.

Source and recruit candidates by using databases, social media etc.

Screen candidates resumes and job applications

Conduct interviews using various reliable recruiting and selection tools/methods to filter candidates within schedule

Assess applicants' relevant knowledge, skills, soft skills, experience and aptitudes

Onboard new employees in order to become fully integrated

Monitor and apply HR recruiting best practices

Provide analytical and well documented recruiting reports to the rest of the team

Act as a point of contact and build influential candidate relationships during the selection process

Promote company's reputation as “best place to work”

Intensive diary management

Directly in-charge of the Executive Office

Filter emails and calls for the CxO

Prepare agenda, memos, and other correspondence

Coordinate with Section Heads (SVPs, VPs, Directors)

Deal with other CxOs for arrangements

Respond to emails and other correspondence to facilitate communication and enhance business processes.

Update spreadsheets and create presentations to support executives and boost team productivity.

Organize and update schedules for executives.

Manage travel arrangements from visa processing to ticket, accommodation, and transportation booking.

Document and distribute meeting notes to identify, analyze and improve workflows.

As Recruitment Coordinator:

Confirm appointments and interviews with job candidates.

Devise recruiting strategies and implement through marketing campaigns, grassroots advertising initiatives and innovative presentations.

Leverage social media platforms and online job boards to advertise open positions and engage with potential candidates.

Generate specific candidate pool for career opportunities through strategic placement of advertisements, evaluation of applicant credentials and conducting initial interviews and pre-screening assessments.


As Executive Assistant:

Maintain necessary communication for all departments

Handle confidential information in secrecy

Mailbox management and hard and soft copy filing

Preparing and organizing calendars

Carrying out persistent follow up on all work requirements

Delivering and generating professional documents and reports

Preparing meeting agendas and generating minutes of the meetings

Ensuring accurate document filing

Serving as the first point of contact for external organizations

Preparing travel itineraries and handling relevant arrangements

Recording and managing the budget

Managing relationships with suppliers and clients

Coordinating with the HR Department for the hiring and onboarding process

Assisting Commercial Department for Tender Submission

Organizing office operations, admin matters, and procedures

Attend and preside over meetings

Writing up accurate and grammatically correct sales correspondence

Carrying out administrative tasks such as data input, processing information, completing paperwork and filing documents

Coordinate schedules, appointments, reservations and travel arrangements

Compiles, transcribes, and distribute minutes of meetings

Completing the administrative needs of the Sales Department

Responsible for supporting the Chairman and management for the entire operations department.

Support the planners and the consultants to ensure consistent delivery of services

Schedule meetings and conferences

Remind the Chairman of his day-to-day activities

Prepare and organize calendars

Organize travel arrangements

Mailbox management and hard and soft copy filing.

Draft documents including business correspondence, documents and reports.

Transcribe oral dictation of notes, memos and legal documents.

Assist the Account Department in record, filing and distribution of project documents.

Coordinate schedules, appointments, reservations and travel arrangements