EXECUTIVE ASSISTANT
EMPIRE PRESTIGE PROPERTIES
Total years of experience :14 years, 7 Months
Provide high level administrative and secretarial support involving efficient handling of correspondence, emails, confidential documents, travel arrangements and directing various queries to relevant departments and vendor management.
- Manage administrative operations for the Managing Director - arranging meetings, preparing agenda, preparing presentations as well as follow up for various issues
- Organize daily incoming correspondence, make preliminary assessment, handle and respond as appropriate, prepare interpretation of correspondence and use initiative to either deal with the enquiry or redirect if necessary.
- Draft memos/replies; proof read newsletters; collating information and production of Boardroom presentations and Executive reports; minutes taking; keeping up to date lists of action points from meetings; action point.
ADMINISTRATOR (Sales and Marketing Department)
Accountable for executing overall sales and marketing initiatives, including client relationship, lead generation, email marketing, event management, and extensive coordination with different vendors
- Vendor and supplier management, coordination and presence at all events
- Produce email campaigns/sms blasts, newspaper adverts & assisting with pr-event (venue selection, co-ordination with printers, preparation of badges, compiling attendee, souvenirs etc.)
- Oversee on-site activities/events
- Efficient conference support - tele-calling, invitation process (e-mailing, faxing and direct mail)
- Attendee acquisition and follow-up, database and contact management
- Provide any country-related tasks assistance
- Create marketing materials and Power Point presentations for the team
- Maintain and update the contract system
- Create and maintain service agreements; SPA and amendments
- Produce and review monthly sales activity report
- Manage marketing portals (Dubizzle, Sales force, CRM Bayut, CRM Propspace, Property Finder)
- Maintain and organize filling system, client records and database
- Manage the Oqood System from pre-sale to title deed registration
- Update and coordinate latest inventory of available units
- Liaise closely with the finance department payment settlement
- Work closely with the surveying company and consultants for the project
Hired as an assistant to the General Manager to provide wide range of executive office task
including screening of calls, preparing of correspondence/memorandum, and created new
office process and procedure. Processed payroll and accounts payable and receivable.
Improved efficiency by organizing stack of paperwork to confidential, detail-
oriented filling system
Organized and coordinated meetings and conferences
Kept track of monthly office expense and budget
Produced a concise meeting transcription report
Created visual and comprehensible presentations for the General Manager’s
meeting
Acted as a liaison and main contact person when the Managing Director is
unavailable
with Unilever Brand Managers and reports to the Media Planning Head to develop
strategic and fully integrated annual media plans and implement across relevant media
channels including the broadcast television (also cable), radio, outdoor, digital, print, direct
mail.
Developed strategies and media plans for Unilever Philippines’ products
Allocated authorized brand budget in the most efficient and effective
communication channels by the media strategy and within the framework of
the brand communication plan
Coordinated overall media activities to ensure a comprehensive media service
Controlled and directed the media schedules and list of special media requirements
on brand’s needs.
Supervised the administrative aspects involved in the proper and efficient
implementation of the brands’ weekly tactical plans and schedules.
Ensured that the research data and information is used properly in the overall media
planning process
Manage brand activation and oversee implementation
Generates media statistics and rating via Nielsen interactive search tool
Sales & Advertising team to contribute efficiency in a fast paced publication company.
Managed day-to-day operational aspects of projects and accounts while exhibiting excellent
client relations skill.
Prepared monthly advertising line-up for 8 magazines
Ensured that media advertising materials are available and delivered on time for
official transmittal to the designated media networks
Coordinated closely with the client for ad placements and checks approval of ad
proofs and impositions of the magazines before printing
Monitored insertions as per page plan, release of PR’s, advertorials & product
reviews
Prepared the report of advertising revenue per issue magazine
Created an up-to-date contract database filed per magazine
Collated and prepared all sales manager and supervisor’s report for executive
communication
Tracked all suspended accounts and advice managers and supervisors regarding the
suspension.
Effectively liaised w/ the Finance Department for all billing and collection schedules