Senior Office Administrator
Abu Dhabi Gas Development Company (Al Hosn Gas)
Total years of experience :16 years, 11 Months
• Provide complete, effective and timely administrative support to SVPP in day to day operations.
• Act as first point of contact for callers and internal and external visitors wishing to meet the Senior Vice President in order to ascertain the urgency and nature of the matter at hand.
• Screen incoming mails, telephone calls and redirect correspondences and callers to the appropriate department section.
• Manage internal and external meetings, events, and conference calls set ups and prepare the required materials like agenda, presentation slides and draft minutes of meeting.
• Coordinate logistics for site visit, local and overseas duty travel arrangements for SVPP and other Senior Managers.
• Coordinate the requirements for CICPA pass application for all division employees and site visitors to the Government Relation Security Team Department.
• Coordinate with the Projects group for day to day operations and consolidate Project progress weekly/monthly reports for distribution to Senior Management.
• Draft responses, circulars and memo, maintain and provides weekly reports of In & Out correspondences and follow up action status of open items.
• Coordinate Shareholders Executive Committee Submittal for projects and budget approval and update the Portal by uploading the submittals, approvals and action items.
• SAP system Focal point for Delegation of Authority and approval process of PR and invoices.
• Guide the work of Administrative Assistant working in the different Site packages of the Projects to ensure projects delivery on time.
• Manage Petty Cash and prepare expense report and claims to finance department.
• Observe and apply strictly levels of confidentiality and discretion in all matters related to the company records and files.
An active member of ADCO’s small but busy Audit & Risk Assurance Team.
• Schedule and coordinate meetings, interviews, appointments, events and other similar activities.
• Prepare presentation materials for ADCO’s Audit Committee and Senior Managers Meeting.
• Maintain, complete and update current audit report in Corporate Audit Tracking System.
• Coordinates monthly update and follow up action status of open audit to the division/department audit follow up focal point.
• Providing monthly reports of the Audit follow up status to the Senior Management Team and shareholders/ Audit Committee.
• Providing access to the CAT system and training for the newly assigned Auditee focal point.
• Department Focal point for Finance proposal budget & payments, HR division (personnel, recruitment, training, monthly salaries and charge out allocations, IDV, ECR, Contract Renewal, leave management and coordinates all in house, public and overseas training for the audit staff). Arrange and coordinate needs access and CICPA security passes for visiting auditors and consultants
• Consolidate and analyze Auditor’s timekeeping activities against Audit plan.
• Source, screen, evaluate and select candidates through a structured recruitment process designed to obtain the best candidates. Inform applicants of job duties and responsibilities, compensation and benefits, work schedules and working conditions, company policies, promotional opportunities and other related information.
• Determined most qualified candidates and made recommendations to hiring manager. Evaluate and appropriately utilize sourcing methods such as internets, sited, staffing agencies, employee referrals and newspaper advertisements. Ensure that job announcements are posted and logged; compile necessary statistics foreach recruit.
• Responsible for the accurate and timely recruitment of personnel for positions opened for local and international recruitment.
• Providing monthly candidate statement approved from the clients to the manager.
• Report directly to the Managing Partner.
• Managed administrative/secretarial support for various departments, assisting visitors and resolving a range of administrative problems.
• Assisted the Sales Manager in preparation of government tender, oil companies’ tender & private inquiries.
• Managed the calendar, events and other similar activities which also include travel and lodging arrangements and the visa application of the Managing Partner and Sales Engineers.
• Upkeep important records, documents and maintaining the filing system Manual & computerized.
• Managed all office documents concern the business correspondence, like letter of enquiry, quotations, invitation, circular and minutes of meetings.
• Coordinate with the courier company for incoming and outgoing documents and non documents.
Manage administrative duties by filling out forms, checking driver’s license, processing insurance papers, collecting deposits and processing payments;
Assist the customers in rental department such as customer bookings, rental agreement and resolve or refer all guest complaints or problem in a continuous effort to provide superior guests service.
Handle the inventory central and distribution of the vehicle movements of everyday operations.
In charged to the traffic fine reports of the vehicle and reporting the daily income of rental vehicle.
• Developed, trained and motivated my sales force of 30 people to achieve and surpass the sales quota set by the company.
• Developed and initiated market strategies, motivational programs.
• Implemented training programs for new applicants.
• Established and maintained computer records, including recruitment files and tests, general files and other information on sick leave, payroll, vacation pay, attendance cards, and timesheet.
• Handled the following accounting requisites of the client individual company like bookkeeping, social security services remittances and government internal revenue requirements, licensing and permits.
• Prepared the delivery and sales invoices and ensured the timely collection of receivables and timely scheduling of payables.
• Managed the credit evaluation, risk assessment and collection operations. Act as liaison between government agencies and client corporations.
• Prepared the working papers of financial statement prior to inspection of financial statement auditing.
• Established and maintained computer records, including recruitment files and tests, general files and other information on sick leave, payroll, vacation pay, attendance cards, and timesheet.
• Handled the following accounting requisites of the company like bookkeeping, social security services remittances and government internal revenue requirements, licensing and permits.
• Prepared the delivery and sales invoices and ensured the timely collection of receivables and timely scheduling of payables.
• Managed the credit evaluation, risk assessment and collection operations. Act as liaison between government agencies and client corporations.
• Prepared the working papers of financial statement prior to inspection of financial statement auditing.
Accounting