Admin Assistant
TUV Rheinland Middle East FZE
Total years of experience :8 years, 11 Months
Office Administration
Attends to visitors, phone queries, take messages and give information to callers as needed.
Events/Meeting Management.
Stock management of all office stationeries, printing materials & consumables.
Logistics support in sending and receiving documents.
Assists in contacting suppliers, purchasing office furniture or other office requirement.
Books meetings internally and externally.
Book, and set up meeting rooms to include tea, coffees and water.
Organize meeting room ensuring projector screens, white boards, markers are all included.
Support regional offices as required across UAE.
Responsible for the verifying, coding of invoices/expenses from management team.
PRO Duties
Company essential/renewals (Trade license, Lease Agreement, Establishment card, Dubai Chamber Membership certificate)
Gets the proper permits needed from DAFZA
Arranging visas for the company an all necessary requirements for travelling out of the country
Ensures that all traveler personnel documents are sourced in a timely manner.
Booking flights, hotels and liaise the
HR Support
Support the recruitment team with documentation, general administrative tasks and record keeping of the new hires.
Assist in data preparation, spreadsheet updates and creation to ensure accurate information is made available and can be tracked at all times.
Supports HR verifying and maintaining the leave balances of the staff.
Supports HR in getting necessary documents requests from the staff
Assists in visa process for newly joined employees.
Assists in looking for suppliers on items needed (e.g. shirts / caps / marketing materials / giveaways) in upcoming office events and exhibitions.
Deli Group Co. Ltd. (Dubai branch)
Admin / Office Secretary
Accounting: Upload all expenses details in the system and apply for reimbursement. Manage daily branch expense, keep accounts clear and accurate. Updating office expense list and petty cash. Prepare travel expense list of GM and Asst. GM. Calculate all branch expenses and prepare monthly report.
Administration: Maintain daily supplies for facilities and stationeries. Answer phone queries, take messages and give information to callers as needed. Responsible in maintaining showroom display and stocks. Coordinating with the travel agent for booking Tickets & Hotels. Sorting and distributing incoming post and organizing and sending outgoing post. Schedule and confirm appointments. Attending internal meetings, taking minutes and keeping notes. Keeping Employees up-to-date contact details. Keeping records of all employees and update whenever required. Create customers data base and update on timely basis. Monitoring staff duty timing & prepare monthly attendance report. Maintain the proper arrangement of the showroom. Assist in preparing presentations and sales reports. Follow up with PRO for all documentation and government works. Manage the free samples stock and gifts. Manage the conference room according to meeting schedule and ensure all required materials are set. Adhere to all company policies, procedures and business ethics codes and ensures that they are communicated and implemented within the team.
HR: Recruitment
Administration of online portals and handing over qualified candidates to the management and schedule meetings as required by the management.
Marketing: Finding and coordinating with graphic artist/designing company about the design and layout of catalogue, poster, and other marketing materials as and when needed by top management.
BS Nursing