Secretary
Oman Graphics Co.LLC
Total years of experience :11 years, 10 Months
• General Administration
• Excellent working experience in Secretarial work, administrative work, Office routine & documentation
• Discuss /Negotiate with Customers
• Payment follow-ups
• Telephone Calls -answering phone
• Preparation of quotations, invoices, receipts, deposit slips & other vouchers
• Purchase
• Front office Management
• Prepare and manage correspondence, reports and documents
• Arrange and confirm appointments
• Handle incoming mail and other material
• Set up and maintain filing systems
• Set up work procedures
• Operate office equipment
• Liaison with internal and external contacts
• Co-ordinate the flow of information both internally and externally
• Communicate verbally and in writing to answer inquiries and provide information
• Assists accounts dept.
Company Secretary for Oman Graphics CO.LLC from 2001 July to till date
Functional Highlights
Preparation of: ➢ Bank Reconciliation statement.
➢ Payroll - starting from time card manual calculation and make payroll spread sheet for 60 employees.
➢ Daily cash and bank balance report
➢ Cash flow
➢ Documents such as Delivery order, Invoice, Cash Memo, Receipt, Local Purchase order, Petty cash expenses, bank deposit slips.
➢ Petty cash account.
➢ Post dated cheques account.
➢ Accounting of payables / receivables and produce weekly report of it to MD.
➢ Quotations.
➢ Issue of Cheques
➢ Water, electricity, telephone, rent register and payments.
➢ Salary, Leave settlement etc.
➢ Data entry on computerized accounting programme Tally
➢ Distribution of salary and wages, by getting required denomination from bank.
➢ Follow-up of payment with the sundry debtors.
➢ Purchase of items and services on cash and credit basis, bargain with suppliers.
➢ Take job orders and coordinate with the workers for the production of it.
➢ Deal with Insurance
➢ Do all types secretarial jobs such as phone attending, fixing appointments, air-ticket booking etc.
➢ Maintain secrecy
➢ Handle incoming mail and other material
➢ Set up and maintain filing systems
➢ Set up work procedures
➢ Operate office equipment
Computer Knowledge
➢ Internet Applications
➢ MS-Office 2007 (Word, Excel word and Power Point)
➢ Tally 7.2 Version
➢ ADCST (One year Diploma in Computer Software Technology) ➢ Doing MBA-HR (First year completed)
➢ B.Sc. (MG University)