Receptionist cum Admin Assistant
Samer Khalil Hair Studio 9th Flr. Fairmont Dubai, UAE
Total years of experience :16 years, 1 Months
- Deliver excellent customer service at all times.
- Assist in keeping the Saloon reception area clean and tidy, at all times.
- Deal with all enquiries in a professional and courteous manner, in person, on the telephone or via e-mail.
- Administer all reservations, cancellations and no-shows, in line with company policy.
- Making list of orders and inventory of products for the staffs.
- Responsible for all staff documentation and coordinating to Human Resource Department.
• Establish a document control system and programs to ensure all project information is accurate, controlled, transmitted and archived for optimized tracking and retrieval
• Manage all documents or files (HR / Admin / Legal) that should be easily accessible, monitored and stored
• Make sure that all controlled copies previous and recent are given to the appropriate staff providing that procedures has been followed
• Assist all departments with their request of a particular document
• Provide effective reception duties and HR / Administrative assistance for the managing team
• Any HR / Admin / Document Control related tasks or any required by the management
• Assume receptionist duties, greet public and refer them to appropriate staff members, answer phone, route calls, and take messages.
• Responsible for the incoming & outgoing flow of company account. Office monthly billing, cash & cheque deposited to the bank.
• Maintain accurate daily accounting of fees and other revenue.
• Distribute incoming mail and prepare outgoing mail.
• Maintain front desk area, keeping it clean and free from clutter.
• Responsible for filling all documents whether confidential or not.
• Order office supplies and monitor inventory.
Office / Admin Assistant
Marine Concept LLC
March up to present
➢ Responsible for the incoming & outgoing flow of company account. Office monthly billing, cash & cheque deposited to the bank.
➢ Updating & keeping contact details of clients by following up whatever query they have (charter & seaschool)
➢ Receiving redundant calls.
➢ Responsible for filling all documents whether confidential or not.
➢ Preparing Seaschool materials for the students.
Secretary cum Receptionist, Document Controller, Contracts Dept.
Sharaf Foundations LLC
Head Office July 2008 - August 2011
➢ Managing entire secretarial work required in an efficient manner to ensure the smooth running of the Department.
➢ Working on any special project assigned and preparing project reports as per the requirements
➢ Managing self correspondence, typing and filing systematically.
➢ Attending to telephone queries with dignity and tackling the redundant calls.
➢ Managing all confidential documents and sorting them based on importance.
➢ Maintaining a strong follow up, with the concern person. Coordinating with the concerned individuals in order to accomplish the assigned task as desired.
➢ Briefly updating to all matters to be followed up on a regular basis, coordinating to all Projects Manager.
➢ Making Payment Release Submitted to accounts Dept. Maintaining Invoice and Payment Release Status
➢ Updating all paid suppliers records. Making advance payment release.
➢ Floating of Enquiries as per the material request, able to negotiate with the prices as per the BOQ & for the Payment Terms and Conditions.
➢ Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
➢ Operate office equipment such as fax machine, copiers and phone systems, using of computers for spreadsheet, word processing, database management and other applications
Site Secretary cum Receptionist
Korea Boring LLC
Feb 2008 Job Site office-Business Bay
➢ Responsible for the incoming calls.
➢ Participate the minutes of meeting with the Contractor, Consultant and the Client.
➢ Responsible for the filling of all the documents of daily work on site.
➢ Responsible for handling everyday payment voucher and for the monthly cash advance ledger.
➢ Operating photocopier and fax machine.
College Level Course: Bachelor of Science in Nursing Arellano University Legarda, Manila, Philippines 1988 - 1990
Secondary Level Leon Guinto Memorial College Secondary Level Atimonan, Quezon Province, Philippines