Annie Raju

Prepare and Monitor shipment records.

Follow record keeping procedures for all shipping activities and ensure records are in accordance with applicable regulation, policies and standards.

Communicate constantly with logistics personnel to minimize errors. Track shipments for fulfillment of all shipping documents (Shipping invoices, packing list, certificate of origin) to clear goods at customs without hassle.

Coordinate withselected freight forwarders for transportation of all materials and for receiving shipping documents.

Assist in preparing issuance declaration to inform insurance in case of damages.

Ensure that all shipping documentation is correct and processed in a timely manner.

Progressively remain current on all shipping requirements. Issue shipping notification for every shipment.
Communicate with management on status of deliveries of shipments
Create regular reports on present shipment status for each purchase order.

Maintain database pertaining to all routing reports on shipping and receiving records.

Integrate with and work alongside the procurement team and perform all related tasks as and when requested by the supervisor.

In my role as Proposal Assistant with business development (BD) team, I was responsible for proposals, qualification documents, presentations and other marketing materials. Key responsibilities include;

Develop and maintain databases and web-based sites (SharePoint) in order to effectively share customer information and internal proposal tools with Proposal Team members

Review, interpret, and apply the solicitation section(s) that prescribe the formatting, preparation, and packaging requirements of the proposal

Create a response template, adhering to the formatting instructions in the Invitation to tender

Format the response documents at various stages of the proposal development by applying the template’s paragraph and font styles, integrating graphics/charts/tables with text, performing spell-checks, adding/updating references and index tables

Perform reproduction, collating, binding, and packaging activities of proposal deliverables.

Maintain the security, integrity, and versioning of documents, as well as proper folder structure

Maintain the Hardcopy Library of submitted proposals

CRM - Salesforce administration

Maintain updated inventory of proposal specific office supplies

Worked on Tenders for the below mentioned Clients:

∑ ZADCO
∑ ADCO
∑ ADMA-OPCO
∑ Qatar Petroleum
∑ Shell
∑ BP ROO
∑ Dragon Oil - Turkmenistan
∑ Oryx
∑ Cairn Energy

Co-ordination with concerned department/ vendor
Process inquires by phone, Fax & e-mail

Planning and arranging Deliveries

Maintain good relationship with customers

Achieve Sales Targets and Providing Customer Service

Cross sell and enhancing relationship with existing customers

Procurement of materials and the services at the best rates and excellent quality

Sending enquiries to the parties and negotiating with them before finalizing the orders

Maintaining records of bills, material receipt notes and payment etc