SAP Integration Support
Dormakaba
Total years of experience :15 years, 2 Months
1. Screen out product items which will not be used in future
2. Correct the product description, process categories, Units, country of origin, and all item master data parameters.
3. Assisting team members for Master Data task of SAP Integration.
4. Support SAP Team for the migration of open orders. Advise the correct item number to be used based on the customer’s order and requirement.
5. Support Customer Service Team for the smooth operation of order intake similar to the previous procedure.
6. Assists Purchasing department the previous transaction procedure before the merging of the company. This includes the pricing and the discount level from each of the factory/vendor.
1. Prepare the quotations as per sales provided configuration and numbers within United Arab Emirates, Saudi Arabia, Kuwait, Qatar, Bahrain, Sudan and Oman. Cost price sheets as well will be prepared along with the quotes.
2. Proactively scopes the technical solution required to address customer requirements, assesses customers’ met and unmet needs, and recommends solutions that optimize value for both the customer and the firm with the assistance of the Deputy General manager
3. Maintain and update product descriptions, cost price, discounts, list price and quotes in the ERP system
4. Prepare the monthly sales report
5. Follow up with incoming calls from customers
6. Follow up outstanding quotes with the sales managers
7. Register the incoming orders in the ERP system
8. Order the materials of the orders as per the material cost sheet after the approval of the operations and project manager
9. Follow up with the suppliers regarding delivery time and shipping costs
10. Hand over the full information to the financial administration for further processing and billing
11. Maintain the sales documentation and brochures
12. Support of the company at fairs, trade shows, etc.
13. Ability for training and permanent education in new company products
1. Ensure competent quality execution of all regular purchasing duties and administrative works.
2. Maintain complete updated purchasing records/data in the system.
3. Execution and monitoring of all regular purchasing duties.
4. Coordinate with user departments and suppliers in the purchasing scope of work for projects assigned.
5. Managing and following up for local and overseas orders.
6. Handling and monitoring of claims to factories and vendors for defectives, shortage, missing parts.
7. Support relevant departments with quotations for the purpose of tenders.
8. Coordinate with suppliers to ensure on-time delivery.
9. Responsible for the preparation and process purchase orders and documents in accordance with company policies and procedures.
10. Monitor and co-ordinate deliveries of items between suppliers to ensure that all items are delivered to site/store on time.
11. Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with suppliers.
12. Negotiate for best purchasing package (in terms of quality, price, term, delivery and service) with suppliers and sub-contractors assigned.
13. Purchase and issue order in accordance to specification.
14. Plan and manage inventory levels of materials or products.
1.Requests quotation based on the list of materials in the Purchase Requisition. After getting the quotation, Purchase order will be raised to the supplier.
2.Arranges shipment and tracking up the status of the shipment from any of the forwarder shipped internationally and locally.
3.Advice accounts to process the payment of the invoices based on the payment terms agreed with the supplier on the purchase orders. Work closely with the accounts department (matches POs with the supplier Invoices).
4.Monitoring the quality, quantity, cost and efficiency of the movement and storage of goods. Coordinating and controlling the order cycle and associated storage and movement of goods.
5.Checking the materials arrived and adding it to the stock.
6.Analyzing logistical problems and producing new solutions.
7.Issuing Goods Requisition note on the materials that will be delivered to the project site and issuing as well Delivery note to the customer.
8.Monitor the materials delivered to the project site as per quoted to the customer.
9.In-charge for monthly, semi-annual, and annual inventory of stock.
10.Handles customer's inquiries and complaints.
11.Sending back the materials for repair to the supplier and must be sure custom duty should exempt upon returning back of the repaired items.
12.Arrange outbound shipments and ensure orders are shipped out as per schedule.
13.Arrange booking and execute all pertinent shipping documents.
14.Ensure timely invoicing to the customer based on the payment terms agreed.
15.Prepares monthly and yearly Project Status report and sales invoices.
16.Assembles and categorizes facts and figures for written computation and calculations, monitors and updating the expenses and petty cash of the projects.
17.Prepares variety of correspondences.
18.Process the documentation through SAP as newly implemented in the company.
1. Arranging travel and conference/exhibition organization.
2. Preparing and updating reports, proposals and variety of correspondence.
3. Attending the general meeting in the absence of a manager and prepares for the minutes of the meeting.
4. Responsible in answering phone calls in a timely and courteous manner, receiving fax, office mails and all other communications and maintaining their records, and operating office automation equipment.
5. Updating and modifying website of the company.
6. Modifying images to be send to the suppliers by the use of Photoshop software.
7. Liaise and follow-up quotations from the suppliers.
8. Conduct Internet research and collect facts and figures to be included in budgets.
9. Assembles and categorizes facts and figures for written computation and calculations, monitors and updating the expenses and petty cash of the company in a monthly basis to be ready to submit to the accountant.
10. Operates personal computer to access e-mail, electronic calendars, and other basic office support software.
11. Assist the manager with his work by following up in pending actions, outstanding memoranda, circulars and other correspondence and inform him of status whenever necessary.
12. Follow up of all the assigned jobs with perfection while the manager is away on holidays and business trips and perform other related works as required.
1. Responsible for the receipts of the customers as well as the cash payment and the cash paid of the customers.
2. Encodes Inventory System of the company.
3. Coordinates events and special projects of the company.
4. Locates and complies information and formats records, graphics, tables, reports and other sources of information.
5. Maintains records by filing, coding and updating.
Responsible for the proper coding system, guides and specifications to be used.
2. To ensure that all kinds of errors are carefully detected.
3. To be aware of the projects docs and keyboarding and to continue with TAS.
4. Final touch for the documents before transmission.
5. Responsible for the missed errors committed.
Graduated in a reputable school in Manila, Philippines with a high grades of my subjects.