Human Resources Officer
Dar Al Handasah Shair and Partners
Total years of experience :16 years, 5 Months
HR Job responsibilities (since 2014 to 2016):
• Manpower planning and retention, staff development, mediation, conflict resolution, compensation & benefit, HR records management, HR policies development and legal compliance.
• Making hiring recommendation based upon the eligibility criteria provided. Screening resumes and conducting initial interviews as applicable for various positions.
• Posting job vacancies internally and externally through websites, official or other social media.
• Preparing Offer Letter, Appointment order, employment contract, Hiring term & requisition form for the New Hire.
• Conduct HR on board orientation and interpreting HR policies to the New Hires.
• Coordination with line manager in team building programs and training materials, and writing personnel manuals, job descriptions, company policies and management reports.
• Assisting line manager with Employee performance appraisals and grading recommended for salaries and other benefits grade wise.
• Coordinate all resignation processes and documentation and exit interview.
• Responsible for maintaining and updating Medical Insurances for all employees and their families eligible. Head in Medical Insurance subscription, claims and cancellations.
• Assisting Line Manager with maintaining and updating HR organization chart, employee handbook etc.
• Assisting line Manager with HR planning strategies, which considered immediate and long term staff requirements in terms of numbers and skill levels.
• Assisting line manager with employee compensations & benefits.
• Preparing Manpower reports quarterly, half yearly & annually.
• Responsible for Employee’s personal file - maintaining and updating hard copy and electronic copy.
• Responsible for Employee’s visa renewals, visa cancellations, transfers and exit permits.
• Assisting line manager with HR communications.
• Proactively maintained a positive environment and support the open door policy.
Administrative Assistant - Job responsibilities (since 2011 to 2014):
• Responsible for the daily operations of the administration department in an effective manner, complying with departmental practices and procedures.
• Responsible for coordination of all client meetings: developing and tracking systems to ensure timely and appropriate scheduling, created meeting materials including spreadsheets and executive summaries when needed, ensured successful follow-up on actions resulting from meetings.
• Clerical duties including answering the phone, filing, updating computer database, filling out paperwork, and writing letters.
• Highly organized to balance priorities, meet deadlines and manage the agenda.
• Building value for the business by supporting the executive in such a manner that they can effectively perform their duties.
• Managing Travel log, travel & accommodation, insurance, logistics etc. for the Directors, Executives and Visitors on a regular basis.
• Monitoring staff attendance, time cards, overtimes for workers and bio metric and vacation plan for staff.
• Processing employee Security clearance and ID cards for Dar-ADNOC staff from the security department.
• Handling office fleet of 6 drivers including vehicle movement & coordination, maintenance, renewal of vehicle Registration & Insurance policies etc.
• Event management coordination and supervision company participated includes event like Cityscape etc.
• Administering contracts in terms of supplier’s corporate agreement, security system, maintenance agreements, etc.
• Negotiating with creditors and suppliers for corporate deals and agreement.
• Responsible for documents deliverables and dispatch both domestic and international.
• Verifying all invoices, Local purchase order (LPO), in match to the physical deliveries.
• Managing office consumables supplies and maintains an economic stock condition.
2006 - 2011 With Dar AI•Handasah Consultants (Shair and Partners), Dubai, as Administrative Assistant.
Administrative Assistant - Job responsibilities include:
• Working as part of a team and supporting the office manager. Well organized and proactive in providing timely, efficient and accurate administrative support to the manager and work colleagues.
• Responsible for office coordination: developing and tracking systems to ensure timely and appropriate scheduling, created meeting materials including spreadsheets and executive summaries when needed, ensured successful follow-up on actions resulting from meetings.
• Managing daily work flow, appropriately prioritizing tasks and obligations.
• Clerical duties including answering the phone, filing, updating computer database, filling out paperwork, and writing letters.
• Managing Travel log, travel & accommodation arrangement, insurance, logistics etc. for the Directors, Executives and Visitors on a regular basis.
• Monitoring staff attendance, time cards and overtimes for workers and biometric for staff.
• Handling various financial and administrative responsibilities including checking & responding to e-mails, coding and batching invoices, and reconciling petty cash receipts.
• Responsible for Employee’s personal file (collecting, scanning and follow up missing documents).
• Managing company owned guest house in facility and property management.
• Processing employee Security clearance and ID cards for Dar - Dubai and Jebel Ali Airport project staff from the security department.
• Handling office fleet of 20 drivers including vehicle movement coordination, maintenance, renewal of vehicle registration & Insurance policy etc.
• Events management coordination and supervision company participated every year, which includes major events like Cityscape and Dubai Air show etc.
• Responsible for rising purchase orders and invoice tracking.
• Administering contracts for the Consultant in terms of supplier’s corporate agreement, security system, maintenance agreements, etc.
• Negotiating with creditors and suppliers for corporate deals and agreement.
• Keeping Compliance with Audit Reports of various Auditing Agencies.
• Monitoring inventory, office stock and ordering supplies as necessary.
• Verify all invoices, Local purchase order (LPO), in match to the physical deliveries.
• Managing office consumables supplies and maintains an economic stock condition.
• Ensuring strict adherence to policies and procedures of the company.
With BUSINESS LINK GENERAL TRADING, Ajman Free Zone, UAE, Administration & HR Executive
BLGT is a General trading company based in Ajman free zone having excellent client base in the entire GCC, CIS, Russia and Africa, dealing with exclusive brands IBWA approved.
Responsible for managing the daily operations of the administration & HR department in an effective manner, complying with departmental practices and procedures.
Handling all office correspondence and communication (inbound and outbound) on behalf of the department head and follow through of the same in a very professional manner.
Administrative responsibilities includes:
• Establishing customer network in the retail market.
• Establishing client base in the overseas market.
• Listing products with all major outlets within UAE and GCC as sole distributer / supplier.
• Follow up sales orders with major outlets like Carrefour, Lulu, Geant, Spinney’s, Co-operatives, Lals Group and other outlets within UAE and GCC.
• Follow up sales orders / handling promotional items for major clients like KLM, Malaysian Airlines, Kenyan Airways etc.
• Handling after sales services.
• Accounts receivable follow-up.
• Called vendors to ensure extension of payment deadlines when necessary.
• Preparing quotations, purchase orders and invoices.
• Keeping Compliance with Auditing Reports of Various Buyers / Auditing Agencies.
• Sourcing of Office Stationary / Machinery Spare Parts purchasing and keeping records.
• Preparing shipment documents for the Import & export such as airway bills, insurance, letter of credit, chamber of commerce certificate of origin etc.
• Arranging Customs Clearance with Port Authorities.
• Managing quality and cost control.
• Ensuring strict adherence to policies and procedures.
HR Responsibilities includes:
• Screening resumes and applications for various positions, conducting initial screening interviews.
• Making hiring recommendations based upon the eligibility criteria provided.
• Posting job vacancies internally and externally through websites, official or other social media.
• Preparing Offer Letters, employment contracts, Hiring term forms & requisitions for New Hires.
• Maintaining and updating HR employee database, Hiring term and requisition.
• Responsible for compiling Staff attendance.
• Responsible for Employee’s personal file (collecting, scanning and follow up missing documents).
With SONIA FISHERIES, SASSOON DOCK, INDIA
A company dealing in seafood processing and marine exports.
Handling all office correspondence and communication (inbound and outbound) on behalf of the department head and follow through of the same in a very professional manner.
Maintaining daily books of accounts, accounting unto finalization, receivable / payable accounting and invoicing, order processing, inventory control and stock updating and office communication and correspondence.
Coordinate with procurement to issue Performa Invoice & Local Purchase Order (LPO).
Checking all invoices related to administration such as Commercial invoices / petty cash invoices, hotel bookings, ticketing and also preparing shipping documents etc. For its correctness, backups and passing it for payment to the Finance Dept. and or Procurement Dept. after approval from Head of Administration.
Keeping Compliance with Auditing Reports of Various Buyers / Auditing Agencies.
Arranging Customs Clearance with Port Authorities.
Assisting HR Manager; coordinate with new & old employees.
Prepare, consolidate and compile the data necessary for the monthly / yearly report.
Bachelor of Business Management - specialized in financial management from NITTE First Grade College, Mangalore University, India. (1994-1998)