Administration Specialist and Operational Support
Arab Bank Plc
Total years of experience :14 years, 8 Months
• Analyzing/ evaluating the current admin: service level provided to customer, capability, proactively, effectiveness and efficiency of deliverable;
• Develop strong partnership approach within management teams and keeping the openness of communication and clarity of understanding on all issues;
• Managing the Insurance file for bank and sisters company: (A) Ensure that the Bank assets are well protected with proper insurance coverage by studying and evaluating insurance policies with respect to terms and conditions (B) Ensure that all risk areas (branches, Cars, Assets, Building and goods) have proper insurance coverage;
• Renew and maintain all bank & Sisters Company leases in the UAE before its expiry;
• Managing the Government needed : renew and maintain the trade licenses for branches, ATMs permits and sisters company licenses and other government certificates of all bank legal entities in UAE to ensure that documents are up-to-date;
• Evaluate the Performance level of the Administration Team and supervise on their objectives inquiries;
• Handling demonstration and fixed Asset for Bank Assets and supervision on Bank inventory, Maintain and control the fixed asset system, Record fixed asset acquisitions and dispositions in the system and prepare the monthly - annual Fixed Assets report;
• Supervises tagging and recording of all assets owned by Arab Bank and sisters company in order to track the utilization of various assets over their useful life;
• Operational administration to include technical scope provision, generation of purchase orders, tracking of supplier’s invoices and related communications;
• Coordinates and oversees day-to-day management of supplies, equipment, and facilities for the organization, as appropriate, to include maintenance, inventory management,
• Provide administrative support for matters relating to the premises and operations including security, alarms, Logistics;
• Addresses the maintenance requests for branches and Bank premises.
• Abu Dhabi International Airport - Midfield Terminal Building Project
• Emiratis Aluminum (EMAL) Project
• Khalifa Port & industriel Zone (KPIZ) Project
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• Establish and maintain a records management program on a continuing and active basis;
• Ensure all documentation is controlled in accordance with the company’s procedures and
Daily routine activities of document control; including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents;
• Ensure that project team complies with the document management system process and procedures;
• Classification of documents for long term or short term archiving and disposal according to
Work procedure and ensuring compliance with applicable fiscal, legal or administrative requirements such as ISO 9000 certification;
• Manage archive activities for Records Management and validation of files;
• Perform other related duties as required.
• Administer and control required documentation within the selected document management system of the organization according to standard procedure;
• Ensure all documentation records are correctly filed and stored as per archive procedure;
• Prepare necessary data reports for various parties in time and accurate manner;
• Ensure all documentation referencing is consistent with internal and external procedural requirement;
• Assist with maintaining Records Management System, including the maintenance and management of active and archived records;
• Classification of documents for long term or short term archiving and disposal according to
Central Election Commission Center policy & Procedure
• Ensuring office procedures and systems operate efficiently and handling requests for information and data;
• Provide absenteeism details for payroll on monthly basis; Submission and maintaining records of sick leave certificates; Petty cash handling towards daily works;
• Ensure necessary procedure are followed, new employee details have been filled out and new recruit has been put through a smooth induction process into the company
• Periodical Reports: Prepare timely and accurate periodical reports for the progress of various initiatives and to facilitate decision-making for management;
• Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures;
• Ensure necessary procedures are followed, new employee details have been filled out and new recruit has been put through a smooth induction process into the company.
A management information system (MIS) provides information that organizations need to manage themselves efficiently and effectively. Management information systems are typically computer systems used for managing five primary components: hardware, software,data (information for decision making), procedures (design,development and documentation), and people (individuals, groups, or organizations). Management information systems are distinct from other information systems, in that they are used to analyze and facilitate strategic and operational activities. Academically, the term is commonly used to refer to the study of how individuals, groups, and organizations evaluate, design, implement, manage, and utilize systems to generate information to improve efficiency and effectiveness of decision making, including systems termed decision support systems, expert systems, and executive information systems. Most business schools (or colleges of business administration within universities) have an MIS department, alongside departments of accounting, finance, management, marketing, and sometimes others, and grant degrees