CEO Office Manager / Executive Assistant to the CEO
Alwatanyah Holding
Total years of experience :11 years, 10 Months
Key Accomplishments
• Completing a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments, composing and preparing correspondence, arranging complex and detailed travel plans (itineraries, agendas and compiling documents for travel-related meetings).
• Planning, coordinating and ensuring the CEO's schedule is followed and respected.
• Communicating directly, and on behalf of the CEO on matters related to his programmatic initiatives.
• Researching, prioritizing, and following up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determining appropriate course of action, referral, or response.
• Providing a bridge for smooth communication between the CEO's office and internal
departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Managing different projects and activities assigned by the CEO
• Strategic planning of department needs and supporting other departments strategic planning
Key Accomplishments
• Providing extensive and efficient administrative and secretarial support to the Technical & Operations director, responding in a timely manner to internal and external enquiries on his behalf.
• Managing and prioritizing task lists and overseeing and running various projects as directed by the technical and operations director.
• Diary and travel management, meeting organization, tender evaluation.
• Handling the director’s agenda: organizing daily tasks, scheduling and arranging meetings
• Distribute Memos and Correspondence
• Identifying priorities and important issues in relation with the day-to-day business needs.
● Planning, implementation and evaluation of programs and services
● Identifying financial status by comparing and analyzing actual results with plans and forecasts.
● Forecasting future revenues and expenditures to establish cost structures
● Raising weekly and bi-monthly reports and monthly and semi-annual and annual financial reports to the department director
● Human resources functions including but not limited to hiring, merit recommendations, promotions and transfers
● Providing professional support relative to assigned area of responsibility
● Scheduling Hierarchy of important milestones of the projects
● Assisting the director in liaising with clients/ customers for establishing time frames and terms of engagement of contracts
● Developing project plans and implementing mitigating procedures
● Reviewing and monitoring progress of the projects
● Analyzing monthly schedule submittals and preparing monthly Project reports consistent with the overall Project reporting system
● Monitoring the implementation of standardized planning processes and procedures and assessment of risks
● Preparing and updating project planning reports and progress
● Ensuring that project cost phasing is kept up to date in line with current forecasts
● Providing leadership and managing staff within designated areas
● Strategic Planning, development of long-term objectives to turn them into effective development plans
● Assisting the director in the annual budget creation process and on-going budget management
● Assisting the director in allocating the correct needed budget for capital, manpower and expenses
● Managing the performance within the department and ensuring achievement of agreed key performance indicators
● Ensuring that project cost phasing is kept up to date in line with current forecasts
● Preparing reports and data statistics and reviewing monthly financial performance
● Assisting the Maintenance director in setting-up of systems and operations from scratch
● Improving overall quality compliance and performance in conjunction with the executive team
● Assisting the maintenance director in establishing and developing policies and procedures for the assigned areas of responsibility
● Working with other departments to ensure the introduction of the IT strategy
● Representing opinions, policies, concerns and needs of the assigned areas
● Prioritizing tasks and resources
● Heavy calendar management; managing extremely busy calendars in constant flux
● Meeting / Management planning / travel arrangements
● Planning and proposing development programs for management staff
● Provided an administrative function, documenting routine maintenance as well as checking and recording information on parts and supplies in stock.
● Supported the hangar maintenance team with structural repairs to aircraft systems.
● Located faults within aircraft systems and rectified in line with recognized provisions.
● Assisted maintenance team to install and modify aircraft engines, mechanical, hydraulic, flight control, fuel, and pneumatic systems.
● Assisted the maintenance team to dismantle, clean and repair aircraft mechanisms.
Modules Covered Project management Marketing management Strategic Management Organizational behavior Human Resources Management Financial analysis for Managers Economic environment for business Operations management