Asmin Sahabudin

Detail-oriented and highly organized professional with over 6 years of experience in HR support,
office administration and operations coordination. Experienced in managing employee
documentation, coordinating recruitment processes, supporting sales teams, handling client
communication and maintaining smooth day-to-day office operations. Skilled in multitasking,
problem solving and working in fast-paced environments while maintaining high levels of
professionalism and confidentiality. Proven ability to support management, streamline
administrative processes and contribute to efficient organizational workflow. Seeking
opportunities to leverage my experience in HR, administration or operations roles within a
dynamic organization.

1. Sales & Commercial Coordination
Prepared and managed quotations, LPOs and Proforma Invoices.
Coordinated with clients on requirements, pricing and order finalization.
Handled vendor coordination, pricing negotiations and procurement follow-ups.
Managed stock tracking and delivery coordination.
Maintained client communication and supported business development activities.
2. GovernmentApprovals & Compliance
Managed Dubai Civil Defense approvals for technicians and engineers.
Processed Delegate Card applications and Safety Certificate requests.
Coordinated 24/7 service applications and installation approvals.
Handled company Postal Code and Mirsal Code applications.
Coordinated tenancy contract documentation for regulatory submissions.
Acted as the companys authorized Delegate Card holder for processing and managing official
government portal applications and approvals.
3. HR & Employee Lifecycle Management
Managed employee documentation and record maintenance.
Coordinated recruitment, onboarding and induction documentation.
Handled visa processing until Emirates ID issuance.
Managed employee relieving formalities and exit documentation.
Coordinated employee medical and workman insurance (documentation, activation, renewals).
4. Documentation & Technical Coordination
Prepared material submittals and coordinated technical submissions.
Liaised with manufacturers for technical data and compliance documentation.
Prepared warranty certificates upon project completion.
Maintained compliance statements and project documentation.
Managed prequalification documents and company profiles.
5. Operations &Administrative Management
Oversaw day-to-day office operations.
Coordinated installation schedules and service execution.
Maintained proper filing systems and documentation control.
Managed inter-department coordination for operational efficiency.
6. Vendor Registration & Business Support
Assisted in vendor registrations with key clients and contractors.
Supported ISO documentation and compliance requirements.
Coordinated company profile preparation and updates.
Assisted in marketing support and business development coordination.
7. Import, Export & Logistics Coordination
Coordinated import and export documentation.
Managed sea freight coordination with shipping agents.
Handled commercial invoices, packing lists and shipping documents.
Coordinated with freight forwarders for shipment scheduling and tracking.
Managed delivery timelines and customs-related documentation support.
Coordinated with suppliers and warehouse for shipment readiness.

Project & Event Coordination
Plan, schedule, and execute healthcare events, tournaments, and medical camps across Tamil Nadu and Kerala.
Coordinate logistics, accommodation, and travel arrangements for staff and volunteers.
Ensure timely setup of stalls, equipment, and medicine stocks at various events.

Human Resource Management
Recruit, screen, and coordinate interviews for new staff and interns.
Draft and issue offer letters, interview reports, and probation confirmations.
Manage onboarding, training coordination, and accommodation for new joiners.

Communication & Reporting
Draft official emails, internal communications, and status updates to management.
Maintain performance review records and probation tracking for staff.
Liaise between departments and report issues like absenteeism, behavioral concerns, and resignation cases.

Inventory & Accounts Coordination
Maintain medicine stock reports, track event-wise sales, and prepare consolidated summaries.
Coordinate with accounts for vendor payments, hostel rents, and rental agreements.
Ensure stock movement records are documented and updated.

Administrative Oversight
Oversee rental agreements, manage hostel allocations, and resolve accommodation issues.
Assist in handling emergency staff leave, personal health cases, and special requests.
Coordinate facility-related services including housekeeping and office support.

Client & Stakeholder Interaction
Serve as the primary point of contact for training programs and client visits.
Handle onboarding of external therapists, counselors, and client care staff from multiple states.
Maintain confidentiality and professionalism in all client and inter-staff communications.

Skills and Attributes:

Strong organizational and multitasking ability
Excellent communication (written and verbal)
Sensitivity to staff needs and interpersonal dynamics
Proficiency in MS Office, Excel, and report drafting
Crisis and conflict resolution
Flexibility for travel and field coordination

Planned and coordinated healthcare projects from initiation to completion.
Maintained clear communication between internal teams and external partners.
Tracked project timelines, deliverables and ensured milestone achievement.
Prepared reports, maintained documentation and supported audits.
Monitored budgets and assisted with resource allocation.
Ensured compliance with healthcare protocols and regulations.
Facilitated team meetings and resolved project-related issues promptly.

Client Engagement and Management
Strategic Planning and Execution
Market Research and Analysis
Negotiation and Contract Management
Performance Monitoring and Reporting
Problem Resolution and Conflict Management
Collaboration and Team Leadership:
Networking and Relationship Building

Talent Acquisition
Employee Relations
Performance Management
Policy Development
Training and Development
Compliance

Strategic Planning
Campaign Management
Brand Management
Digital Marketing
Data Analysis
Team Leadership
Client Relationship Management

System Administration
Troubleshooting
Market Research
Data Analysis
Competitor Analysis
Forecasting
Report Generation