Careers Consultant cum Personal Assistant to CEO
Cambridge Educational Institute
Total years of experience :23 years, 5 Months
Job Functions: -
• Provides support on all aspects of career management and development, using guidance, counseling, coaching and advisory techniques to assist clients to clarify and achieve career and work goals.
• Conducting frequently via telephone, initial consultations involving some form of project management experience analysis.
o Create potentials client on a day to day calls for achieving the target
o Follow up calls for the prospective clients for closing deals
• Motivating clients to make career decisions, encouraging and congratulating them on any improvements made and setting new targets;
• Advising on career change or development by enabling clients to assess their management skills and abilities, explore options for learning and investment of career plans.
• Provides information and advice on career development through a project management professional training such as:
o Assistance on reviewing, editing and approving credentials before the clients can submit it online to PMI - US.
• Acts as Executive Assistant to the CEO
o Coordinates the CEO meeting calendar schedules
o Summarizing and preparing the minutes of meetings and do the Power Point presentations for the meetings which has to be presented
o Managing and maintaining the CEO’s diary, arranging meetings, hotels and travel arrangements
o Keeping and maintaining an accurate record of papers and electronic correspondence on behalf of the CEO
o Preparation of correspondence, presentations, invoices, mailing lists and other documents as requested.
o Responsible for maintaining files, both electronic and hard copy.
• Other tasks include faxing, photocopying and mailing.
• Prepare and maintain an expense report for the CEO.
o Opens and screens incoming mail and signs for packages from delivery companies.
• Occasionally respond to routine mail or redirect it to a more appropriate individual in the organization.
• Responsible for overseeing and supervising the implementation of an effective recruitment, training & development programs of the company, administration of employee compensation & benefits, industrial relations and other employee related services. Also assumes an active part and renders full suport in the company sponsored activities.
• Effectively assists the HR Manager in the preparation and implementation of training strategies with a clear identification of the target audience, taking into consideration the organization’s structure, credibility and viability or ability of the training programs/function to react to and meet the dual challenges of responsibility and accountability.
o Prepares training designs and programs for the employees based on the training needs analysis and budget considerations.
o Oversees and supervises the activities of HR staffs to ensure the efficiency and effectiveness of their given tasks and for the attainment of the departmental as well as the corporate objectives.
• Recommends and implements administrative policies & procedures, evaluates systems and makes suggestions for enhancements of the existing systems.
• Supervise the monitoring of employment contracts expirations and sees to it that performance appraisal of probationary employees are duly attended by their immediate superiors on time.
o Instills discipline among subordinates and gives disciplinary actions to those that violate the company rules and regulations.
o Undertakes administrative related studies such as wage order increase implementation, performance management and career planning assistance.
o implementation of accurate payroll/timekeeping for all employees’ attendance.
Responsible for the effective sourcing and screening of qualified within the prescribed lead time.
• Responsible to conduct company orientation to all newly hired employees and timely preparation of the employment contracts and Notice of Personnel Actions of newly hired employees.
• Responsible for the adherence to company rules and regulations, also administers company orientation program.
• Process the disciplinary actions on time and ensures that the penalty is strictly implemented.
• Effectively monitors the expirations of employment contracts and sees to it that performance appraisal of probationary employees are duly attended by their immediate superiors on time.
• Responsible for the preparation of the Company sponsored social activities such as but not limited to company outing, Year-end and Christmas party, monthly mass and fellowship day presentation.
• Administers the benefits program of the company including health insurance/HDMF/SSS/TIN /Philheatlh documentation.
• Updates company insurance such as health insurance, fire insurance, car insurance and other company trademarks licenses.
• Responsible for the adherence to company rules and regulations and for the effective timekeeping and ensures the accurate monitoring of balances of sick leaves and vacation leaves.
Job Functions: -
• Responsible for the preparation of the Trade Night Activities for the company’s customer and host the quarterly event.
• Assists in the design and implementation of product presentation program among clients.
• Coordinates with the sales groups in the implementation of various promotional campaigns directed at different target groups
• Develops presentation materials and other requirements for specific type of outlets and activities.
• Assists in the setting up of unique products displays during products exhibition, trade fairs, and other market development activities.
• Acts as Executive Secretary of the Vice President for Marketing
o Responsible for maintaining the executive's schedule and coordinating some of its events, such as conferences, meetings and conference calls accordingly.
o Greet visitors and clients in a friendly and professional manner
o Has to screen visitors or callers to have access to executives or refer them to another department within the organization.
o Interaction with other high level executives within the organization.
o Also work with sales representatives for supplies, and other marketing activities.