HR & Facility Manager
Pioneer Packaging & Industries Pvt Ltd
Total years of experience :15 years, 3 Months
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Prepare presentations for executive-level and customer meetings, draft responses to various correspondences, process expense reports as well as maintain confidential records and reports.
Answer calls and respond to moderately to inquiries from customer, employees, management.
Processes mail, highlights action and attach relevant information or files for review if appropriate.
Access documentation and maintain data by using business enterprise systems.
Enter and maintain data on database, Excel, or file management programs.
Communicate sensitive information to external sources and senior management staff.
Assist with travel arrangements and accommodation for department staff and incoming visitors.
Make travel arrangements and hotel reservations as requested,
Receive, sort, distribute, open and screen incoming email and mail.
Collect and prepare information for use in meetings and discussion of executive staff and outside individuals.
Draft and type non-routine memos, letters, documents and various reports.
Security coordination, Statutory compliance, Housekeeping management, Office setups & interiors, Employee transportation, Cafeteria management, Key management, Visitor management,
Mail room management, Front office management, Asset management, Event management, Invoice processing, Petty cash management, Budget & expenses preparations
Verify & release payment for Telephone, Electricity, and Water, Octroi and other miscellaneous expenses. Maintaining records & checking the bills of Tea & Coffee Vending, Office Maintenance, and Machines.
Issuing ID Cards to employees. Arranging visiting cards to the employees as per request. Monitoring housekeeping staff & responsible for maintaining clean & pleasant environment. Check attendance register of office staff, office boy and housekeeping staff. Maintain register of tea & coffee machine reading. Supervise Canteen staff to maintain clean environment. Check canteen registers and sign. Also make entry in PC about the details of lunch.
Preparing provision of all office expenses, guesthouse occupancy, telephone bill, electricity bill, water bill, housekeeping material, stationery, housekeeping services, security services, Xerox, printing, plotted plants, fax roll, tea and coffee material, electrical items, etc. and forward to finance department.
Verify all the bills and prepare statement of expenses, forward to finance department. Preparing statement of all bills month wise and follow up with them for payment. Arranging telephone extension and Internet as per request received and maintaining records of the same. Arranging seats to associates, managers and guests and maintaining Allocation file. Keeping records of all complaints like seats, keys, Air Conditioner, canteen, car, conference hall, repairing of furniture.
Printing & stationery, Xerox and binding job, etc. Arranging logistics for clients with respect to accommodations, cabins, Lunch, local transport.
Retail, Billing, Customer Care Executive, as a Sales officer, stock checking, and a Departmental Coordinator
Facility Management:-
Soft Services - House Keeping, Pest Control, Indoor plant and Outdoor gardening, Consumables.
Engineering & Maintenance- Managing team and critical equipments like DG, HVAC Management (Heating / Ventilation / Air Conditioning) UPS, Split AC, Plumbing. Managing Carpenter, Painting works Planning and scheduling Preventive Maintenance, AMC & Critical Spares Maintenance, Building Maintenance & Repairs, Interior works. Fire & security system
Coordination & Maintenance of IT, Networking, office equipments, system AMC, Handling Company transport facilities