Executive Office Senior Manager
Abdul Latif Jameel Enterprises
Total years of experience :8 years, 2 Months
1. Working as Executive Office Senior Manager for ALJ Enterprises Chief Corporate Officer, Board Member.
2. Supporting Corporate Governance Committees and Committees procedures.
3. Assisting the CCO in overviewing the direct reportees e.g. BSC.
4. Ensuring that Project Management Office are following the planned deadlines accordingly.
5. Supporting Corporate Functions.
6. Supervise office staff & evaluating staff performance.
7. Design and implementing office policies
1. Ensure Document Management consistency across all Projects, rigorously, maintaining control and traceability of the documentation from Project initiation throughout completion.
2. Contract management through out all concerned departments (legal, finance, business and management.
3. Maintain and ensure the contracts approval cycle and procedures.
4. Interface Relationship with Civil Defiance, Municipality, GACA, Saudi Post, Ministry of transportation and all Government Sector Related to the company business.
5. Yearly budgeting for the rented sites.
6. Ensure all owned and rented sites are suitable accordingly safety standards.
7. Respond to and initiate the Billing System to employee’s inquiries regarding telecommunication services (STC & Zain).
1. Managing the Contractors (security, soft services, contracted employees & hard services):
•Handling the security (contract and salary invoices).
•Soft services (contract and salary invoices).
•contracted employees (contract and salary invoices).
• Hard services (maintenance reporting).
2. Welcoming the vice chairman’s VIP guests:
•Providing accommodation in a luxury hotel.
•Providing transportation.
•Providing meeting rooms.
3. Meeting rooms organizer.
4. Receiving special requests for the vice chairman’s office.
5. Receiving complaints and deliver it to HR department.
6. Preparing the items for the new hired employees.
7. Collecting the items of resigned employees.
1. Check in.
2. Check out.
3. Charging invoices.
4. Providing transportation up on request.
5. Receiving feedback and complaints from the guests and handling with it within my authority.