Human Resources Supervisor ( Talent Management – Talent Acqusition – OD)
Orchidia Pharmaceuticals Industries
مجموع سنوات الخبرة :17 years, 1 أشهر
• Managing the full Recruitment Process (white and blue colors) (Manpower planning - Employer Branding activities)
• Leading and supervising, training and development activities (TNA - Training planning - Training Execution -IDPs (Individual development plans- leader development programs)
• Planning and leading implementation all the talent management initiatives (Career Planning (career ladders) - Task Assignments - Internal mobility (programs) - training and development)
• Planning and leading all the Organization development activities (job profiling -competency framework - Assessment and development Centre activities - policies and procedures -Job Profiles - HIPO and Succession planning - delegation of authority matrix - performance management - Employee relation activities - leadership development programs)
• Redesigning Orchidia pharmaceutical Organization charts (Considering career growth and advancement opportunities)
• Issue technical and business related reports related to ( turnover, manpower trends, employer branding, assessment Reports )
Achievements:
1- 100% compliance with Hiring plan - closing 70 vacant position during (Q4 2018 ) and (Q1, Q2 2019) including all new plant technical required manpower.
2- Initiating and launching Orchidia pharmaceutical Competency framework (core and leadership )
3- Designing and launching Orchidia Assessment and Development Centre successfully
4- Designing and completing delegation of authority matrix
5- Designing Human Resources policies and procedures
6- Participating in creating and updating all SOPs for all Departments
7- Launch phase one of succession planning ( Technical Departments QC- R&d-QA- and DRA)
8- Updating career ladders for (Scientific office -Sales -Global markets development-Business Development-DRA -Data management)
• Managing the full Recruitment Process (white and blue colors) (Manpower planning - Employer Branding activities)
• Leading and supervising, training and development activities (TNA - Training planning - Training Execution -IDPs (Individual development plans- leader development programs)
• Planning and leading implementation all the talent management initiatives (Career Planning (career ladders) - Task Assignments - Internal mobility (programs) - training and development)
• Planning and leading all the Organization development activities (job profiling -competency framework - Assessment and development Centre activities - policies and procedures -Job Profiles - HIPO and Succession planning - delegation of authority matrix - performance management - Employee relation activities - leadership development programs)
• Redesigning Orchidia pharmaceutical Organization charts (Considering career growth and advancement opportunities)
• Issue technical and business related reports related to ( turnover, manpower trends, employer branding, assessment Reports )
Achievements:
1- 100% compliance with Hiring plan - closing 70 vacant position during (Q4 2018 ) and (Q1, Q2 2019) including all new plant technical required manpower.
2- Initiating and launching Orchidia pharmaceutical Competency framework (core and leadership )
3- Designing and launching Orchidia Assessment and Development Centre successfully
4- Designing and completing delegation of authority matrix
5- Designing Human Resources policies and procedures
6- Participating in creating and updating all SOPs for all Departments
7- Launch phase one of succession planning ( Technical Departments QC- R&d-QA- and DRA)
8- Updating career ladders for (Scientific office -Sales -Global markets development-Business Development-DRA -Data management)
• Managing the full Recruitment Process
• Managing the learning and development process
• Implementing employee relations activities (Team building - Team Gathering)
• Responsible for all Organization development Activities
• Issue technical and business related reports related to (turnover, manpower trends, employer branding, assessment Reports)
• Restructuring the Human resources department to increase efficiency
• Develop and update Organization Chart.
• Perform job analysis and prepare job descriptions
• Conduct job Evaluation and update Job level based on job evaluation statistic (Point Method).
• Create united Naghi Competency manual
• Develop and run the performance management system based on the competency module
• Create a full set of Human resources policies, procedures, processes and audit proper implementation
• Work with GM-Organization Capability on modifying the salary structure and employees' benefits to sustain competitive advantage in the Saudi market
• Work with GM-Organization Capability in calculating salary increase /salary adjustment according to performance
• Manage manpower planning and recruitment process including: preparing annual plan, creating a pool of candidates by developing and placing adverts in various channels such as online job boards and social Media, screening applicants' resumes, shortlist prospect candidates arranging and conducting interviews, issuing job offers, taking up references and organizing start dates.
• Perform employee relation actives such as managing special discounts and running employees excellence program.
• Prepare training needs analysis (TNA), prepare annual training plan .
• Issue Turnover analysis report and develop Creative solutions to reduce turnover and increase employees Retention
• Prepare saudization percentage reports for the group highlighting risk areas and provide recommendations for improvement
Organization Development :
• Conduct job analysis for existing and new jobs .
•Participate with line management in identifying the job specifications, including potential competencies & skills of each job role.
•Create, Periodically revise and update job descriptions for all jobs to ensure their suitability to job requirements.
•Develop and update Organization Chart.
•Develop and update process Charts
Recruitment and selection :
•Ensure all recruitment policies, procedures and techniques are adhered to and recommend improvements.
• Search the workforce market and identifies suitable recruitment channels for the company to fill vacancies such as communicating with top universities, Technical and Industrial Colleges to source high standard candidates
• Manage the recruitment process including: creating a pool of candidates, placing adverts in press or with online job boards or with recruitment consultants, arranging interviews, conducting interviews, short listing candidates, preparing and issuing job offers, taking up references and organizing start dates.
• Coordinate local and overseas recruitment campaigns under the supervision of the HR and Admin Manager.
• Collect, assesses, analyzes and screens applications and CVs for compliance with position qualifications
• Obtain and assess all certificates and testimonials of the candidates.
• Ensure all vacancies are filled with suitable candidates within the targeted time.
• Evaluate selection processes including interviews and psychometric tests, if applicable, as well as personality questionnaires
• Conduct orientation for new employees and explains the employees' benefits.
• Maintain an active, up-to-date and organized data bank of applicants for various positions.
Employee Relations and Personnel
• Prepare all kinds of HR certificates i.e. experience and recommendation letters.
• Conduct initial investigation on disciplinary actions related to employees.
• Follow up on employees clearance, disciplinary action, resignations and end of service
• Conduct exit interviews and provide senior management with analysis and recommendations to help employees' retention.
• Issue reports for turnover rates, hires, transfers, promotions, disciplinary actions, and Terminations
• Responsible for all employee relation actives such as (arranging new managers welcome party - employees farewell party - Long stay service award calculation preparation and employee of the month program .
Training and Development :
• Prepare training needs analysis (TNA), prepare annual training plan and administers delivery of training and development initiatives to ensure timely and accurate implementation as planned with the human resources manager and top management .
• Collect training offers from the training providers and select the best .
• Communicate with training centers, internal & external trainers, follow up on invoice payment for external trainers / trainings etc.
Compensation and Benefits:
• Executes the plans to relocate/ transfer staff to new departments and jobs due to restructuring within an organization.
• Assisting the Admin and human resources manager in creating the salary structure and employees’ benefits
• Calculate employees end of service
Human Resources Development fund and saudizaition
• Increase the saudization rates in the company to ensure compliance with legal requirements.
• Deal with Human Resources development fund (raising fund requests, employees submission, fund claims reimbursement)
HRIS :
• Using SAP integrated system for the Performance Management Module and the other modules will be used upon launching such as (Recruitment, Data Inventory )
• Conduct job analysis for existing and new jobs.
• Create, revise and update job descriptions
• Develop and update Organization Chart
• Assist human resources manager in initiating and implementing succession planning project
• Maintain and update career development plans and career path charts
• Manage the recruitment process including: creating a pool of candidates, placing adverts in press or with online job boards or with recruitment consultants, screening applicants' resumes, shortlist prospect candidates, arranging and conducting interviews, making job offers, taking up references and organizing start dates.
• Conduct exit interviews and provide analysis and recommendations to help employees retention
• Issue reports for turnover rates, hires, transfers and promotions.
• Collect Annual Hiring Plan from Dep. Heads & submit it to the human resources manager for approval
• Create the annual consolidated Manpower plan
• Prepare the annual recruitment budget and calendar.
• Collect and review candidate CVs and assess their suitability for positions requirements, and short-list the potential candidates.
• Conduct the final interviews with line managers.
• Notify applicants of results of selection process through Thank You emails if rejected or prepare job offers if accepted.
• Prepare the new joiners announcement
• Maintain the Performance Management System Generate Performance assessment procedures using both tailored and standard competencies (KPIS) provide analysis quarterly analysis report
• Design and manage the proper implementation of the performance appraisal programs .
• Develop the appraisal consolidated analysis report.
• Design and implement orientation program for new employees' In coordination with line managers
• Prepare training needs analysis (TNA), prepare annual training plan and administers delivery of training required.
• Initiate Employee Hand book &code of ethics.
• Assisting in implementing and monitoring HR policies.
• Conducting job analysis and initiate and update job descriptions.
• Carrying out the training needs analysis (TNA) and preparing training schedules.
• Preparing manpower planning in coordination with senior manager.
• Working on Succession Plans projects.
• Performance Management system: Generate Performance assessment procedures using both tailored and standard competencies (KPIS).
• Managing the recruitment process including: creating a pool of candidates, placing adverts in press or with online job boards or with recruitment consultants, arranging interviews, conducting interviews, making job offers, taking up references and organizing start dates. Generate the procedures to fit the new comer in the company including the orientation process
• Notifying applicants with results of selection process through (job offers or regret letters)
• Updating all the personal files for the company employees.
• Handling all types of vacations and ensures compliance with labor law regulations and produces required reports (i.e. vacation balance report) to all department heads
• Dealing with grievances and implementing disciplinary procedures.
• Preparing all required forms for the social insurance (FORMS 1, 6)
• Initiating Employee Hand book and code of ethics.
• Developing and updating Organization Chart.
• Assisting in implementing the company employee training plans in coordination with various departments and seek new out sources, organizing training schedules and courses for new and existing staff, updating training records, obtaining feedback from employees for training received.
• Conducting exit interviews and provide senior management with analysis and recommendations to help employees retention.
• Dealing with insurance and medical care companies
• Handling retirement & resignation procedures
• Issuing all types of HR letters
• Support the recruitment manager in the implementation of recruitment objectives and policies
• Assist recruitment manager in preparation of manpower plan & accordingly prepare monitor and control, an efficient recruitment plan.
• Receive all the job applications, sort and classify based on each profession and store in database for retrieval as and when required.
• Prepares vacancies ads and job descriptions and posting them on newspapers and internet websites (Arab Rec- American chamber…etc)to collect a very good calibers
• short listing candidate CV’s against job descriptions, updating vacancy and applicant status within the recruitment procedure.
• identify potential candidates and contact them for initial interviewing.
• Arrange for test & interview appointments with the short listed candidates for testing and administer tests.
• Organizing interviews and preparing interview schedules, liaising with applicants to provide updates on their progress
• Interviewing and evaluating shortlisted candidates
• Proactively plan and manage recruitment for all positions within the relevant departments; including managing attraction campaigns and candidate sourcing, short listing candidates, skills & personality testing, behavioral interview assessment with line manager and job offer negotiation.
• Prepare workshops for multinational companies
• Promote best recruitment practice, share ideas and information to ensure consistency through a value added services.
• Seek out and manage recruitment suppliers; and ensure they deliver a consistent quality & cost efficient service to the business.
• Manage vacancy and candidate records on software and, ensuring that all data and information is accurate and up to date.
• Utilize online recruitment services to attract and source applicants.
• Responsible for the head hunting recruitment ( if required)
• Assist Human resources supervisor in preparation of manpower plan & accordingly prepare monitor and control, an efficient recruitment plan
• Prepare vacancies ads and job descriptions and posting them on newspapers and internet websites (Arab Rec- American chamber…etc )to collect a very good calibers
• short listing candidate CV’s against job descriptions, updating vacancy and applicant status within the recruitment procedure.
• identify potential candidates and contact them for initial interviewing
• Arrange for test & interview appointments with the short listed candidates for testing and administer tests
• Organize interviews and preparing interview schedules, liaising with applicants to provide updates on their progress
• Administer tests and Perform initial interviews
• Evaluating interviewed candidates and issuing evaluation report.
• coordinate technical interviews appointments with the hiring managers and candidates and receive feedback
• Notify applicants of results of selection process through Thank You emails if rejected or prepare job offers if accepted
• carry out training needs analysis(TNA) and prepare the training schedules
•perform Training coordination (preparing training materials, designing evaluation and attendance sheets) also contacting training centers to follow up on the training programs progress
•Organize training including:review lists of participants, distribution of training materials and support trainer in training
• Monitor trainees in training, including behavior, attitude and response to the trainer's instruction
• Archive training records, including course content, the number of trainees, results, feedback
•Execute different administration tasks such as preparing correspondence, presenting daily and weekly reports;Maintain meeting calendar and minutes
•Internal Quality Auditor applying internal audit system as laid down by management (preparing check lists, corrective action requests, internal audit final report)
• Responsible for the head hunting recruitment
• writing job descriptions and posting them on internet
• Conduct market research about potential clients through internet and send proposals
• Approaching and Outsourcing for several companies locally and internationally and prepare for workshops
• Screening cvs, and matching the experience with the job description for the vacancies
• Identify potential candidates and contact them
• Making initial interview and evaluation
• Prepare workshops for multinational companies
• Make final selection and start hiring process
• Preparing job offers
• Prepare a daily report to Major companies
• writing reports about the recruitment of the agency and transmitting them to the director
• Organize and participate in the first international job fair in Cairo
Certified internal Quality Auditor
• Strategic management and its role in 21st century • Organization structure design • Job analysis methods • Job description methods and specification • Phases of preparation of HR plan • Planning HR recruitment program • Practical cases on selection and interviewing methods • Steps for hiring • Management of employee career path and promotion plan • Training global new trends • Techniques for specifying training needs • Methods of implementing and developing training programs • The new role of the training manager in 21st century • Designing structure for wages, salaries and incentives • Methods of calculating salaries taxation • Preparing payroll and accrual salaries • Team skills and relationships in the work environment • Communication skills and dealing others • Stress management • Tools and techniques for assessing employment satisfaction • Tools and techniques for developing employee performance • Major characteristics of law and employment contracts • Introduction to OSHA
•Developed Language and Computer Skills •Enhanced Presentation & Project Development Skills •Acquired Basic Business Skills including: Marketing, Sales, Banking, Accounting, Business Correspondence and Report Writing •Sep 2007-Dec 2007 Graduation Project (A complete Business plan) Grade: Excellent
