Monitoring and Evaluation Officer (M&E)
The Norwegian Refugee Council
Total years of experience :10 years, 1 Months
Prepare and develop status reports as required by management
• Work with the M&E Team and project staff at Area level to develop systems for capturing and managing data on beneficiaries as well as relevant output and outcome indicators;
• Oversee the systematic and continuous data collection and analysis on the progress of activities over time and monitor results in terms of timeliness, quality and accuracy in line with the logical framework approaches (LFAs), best practice and project management;
• Ensure consistency of approach at all levels in the M&E in collaboration with programme staff using M&E tools developed;
• Support the implementation of the monitoring and evaluation plan in close collaboration with project staff;
• Monitor project performance and share information with the project consortium lead staff to support decision-making at the area office level;
• Create data collection surveys using software such as Kobo and Google Collect… and train staff on these tools.
• Elaborate and maintain outputs database on a daily basis based on field data collection sheet
• Prepare data collection sheet for assistants
• Carry out data collection as required
• Prepare surveys as required
• Coordinate with the M&E department on data sharing
• Prepare targets monitoring reports on a weekly basis
• Prepare donor monthly indicators database
• Elaborate, maintain and update Education outputs database on a daily basis with data collected (paper and electronic).
• Upload Education data to DHIS, Activity Info & NRC’s internal reporting system (or any other platform as needed)
• Prepare distribution & activity sheets for education Assistants.
• Assist in organizing and undertake surveys, FGDs, and questionnaires to monitor program implementation and impact; ensure collation of results
• Participate in data collection and monitoring activities, as required
• Launch and receive daily phone calls for beneficiaries (hotline referrals)
• Document all the phone calls from beneficiaries for the different activities and share it regularly
• Perform field visits as requested by the line manager, and support Education team
• Receive, update and follow up on referrals (Other NGOs, Field Referrals, Online Referrals)
• Work closely with DME team, RAM, and technical specialists to standardize field level data entry templates/forms.
• Support technically the field staff (teachers, assistant teachers, outreach facilitators) to report consistently and in an accurate manner the field related data by using the standardized template.
• Ensure consistent and accurate data entry through the system.
• Assist in the development of the beneficiary counting application and make sure that data is captured and updated on a monthly basis.
• Safety and Security responsibilities
• Responsible of own security and actively contribute to a positive security culture
• Abide by the security policies and procedures and report any incidents or breaches to line manager and / or security manager
• HEA responsibilities:
• Be aware of the emergency procedures in a response and ensure that necessary preparedness measures have been implemented after coordination with Project manager
• Other duties:
• Attend and participate in local and international capacity building events as needed
• Attend and participate in spiritual nurture events and other organizational events
• Perform other related tasks as required by the Project Coordinator.
• Work with Programme Manager ensuring invoices, reporting, payments, bank reconciliation, etc. are properly processed in accordance with agreed procedures.
• Ensure expenditure and income are correctly coded and accurately entered into the accounting system and onto the database as appropriate,
• Ensure transactions are properly recorded and entered into the computerized accounting system
• Maintain existing financial systems including petty cash, expenses, mileage claims, income & expenditure records, process all payments through Cash flow and monthly bank reconciliation.
• Work with the Programme Manager to improve existing systems to reflect bigger staff team.
• Log and submit all claims to appropriate funding body and maintain all relevant paperwork in good order
• Provide Management Committee with full monthly financial report
• Assist in the preparation of annual accounts
• Assist with project financial related work as required
• Maintain the computerized accounting system
• Maintain financial files and records
• Overall day to day office management
• Organise, maintain and tidy the office area and equipment
• Be proactive in finding more efficient ways of working through use of new tools or procedures
• Ensure knowledge of staff movements in and out of project maintaining a diary system for all staff
• General administrative support including preparing letters and documents, receive and sort mail and deliveries, schedule appointments
• Organise meetings for the staff team and also the Management Committee
• Ensure data is backed up
• Assist with project related administrative work as required
• Develop, implement and maintain office policies and procedures, including ensuring a safe and healthy workplace.
• Liaise with all office and service providers to ensure the efficient running of the office including IT systems and other equipment.
• Ensure the smooth running of the office, including co-ordinating IT issues, office supplies, filling and post.
1. Ensure the global quality of the data entry and reporting :
2. Ensure adaptions of the database according to the project’s needs, in close collaboration with DVFP PM:
3. Regularly report to the database officer about your work
4. Arrange files:
5. Ensure confidentiality of the data management in North :
6. Demonstrate an ethic and professional practice:
7. Demonstrate willingness to improve professional competences and abilities to increase care quality:
14.7/20 total=20
