PROCUREMENT QC SUPERVISOR
INTERNATIONAL CENTER FOR CONTRACTING CO.
Total years of experience :30 years, 4 Months
Directly reporting to Procurement QC Manager
Review all material technical approval (MTA) and Material Requisition (MR) package for all material as per contract scope through the Project Manager and Project Engineers.
Review and submit the Inspection Assignment package (IAP) for material Inspection level 1, 2, 3 & 4, as per Schedule ‘Q’.
Ensure shop inspections are carried out during fabrication and Contractor’s inspectors attend the intermediate and final shop tests, recording the results in the provided forms.
Ensure, when required, the timely communication of the scheduled inspection/test to the company and/or Independent (Third Party) Inspection Authority.
Ensure the filing and the distribution of the inspection and test records, in accordance with the provided procedure.
Compile and forward to the COMPANY Representative no later than twenty-one (21) calendar days prior to the pre-inspection meeting and start of any fabrication, three (3) sets of the Contractor’s Inspection Assignment Package (Soft and hard copy).
Ensure the completeness of the Inspection documentation package transmitted to the assigned Inspectors.
Transmit the Inspection Advance Notice received from the Vendor to the COMPANY and Assigned Inspector.
Prepare and transmit 2 week look ahead schedule of all planned Inspection and tests activities to COMPANY.
Monitor and submit on weekly basis (IFSR) Inspection Fabrication Status Report to Saudi Aramco.
Prepare and submit the (PQI) Project Quality Index every month related to all inspectable materials IR Inspection Report, IRC Inspection Report Certificate, IAP Inspection Assignment Package to Saudi Aramco covered for 1 month.
Prepare and submit IDR Inspection Disposition Report to Saudi Aramco for all the material already inspected delivered at site for closing the PO.
Attend the weekly QA/QC Procurement Meeting to Saudi Aramco related to Status of Inspectable Materials.
Manage and processing purchase orders and requisitions. Assign and distribute of MR to all Procurement Staff based on his expertise and experience. Coordinate with Project Manager/ QC Engineers for the required materials needed and to know the lead time. Analyze MTO to ensure clarity and completeness in technical specifications quality standards, quantities. Obtaining quotes from preferred vendors. Evaluate bids to ensure technical and budgetary allocation is in place. Summarizes quotations obtained from suppliers for final approval of Procurement Manager. Negotiating pricing with suppliers to reduce expenditures that resulted in a cost reduction. Issue Purchase Orders and expedite timely deliveries Monitor and control the cost in respect of the procurement of materials for the project. Plan and monitor purchase in conformance to the specific project requirement with in time, cost and quality. Maintain proper records of procurement related activities for any future reference or audit requirements. Maintain continuous business relationship with suppliers.
Coordinates and expedite flow of materials, parts and assemblies within or between departments. Requisition materials and establishes delivery sequences to department according to job order priorities. Monitor and control movement of materials needed for specific job orders. Compile report of quantity and type of material on hand. Ensure stock reconciliation and traceability of materials issued from the warehouse. Keeping track of all incoming and outgoing materials. Coordinate with Procurement, Warehouse, Vendors, Project Site regarding the delivery. Prepare the daily, weekly and monthly report.
Analyze purchase requisition to ensure clarity and completeness in technical specifications quality standards, quantities and deliveries.Identify potential vendors, develop selection criteria and pre qualification. Develop and Issue Request for Quotation to at least three (3) qualified vendors using JD Edwards System. Coordinate with Project Manager/ Site Engineers for the required materials needed and to know the lead time. Coordinate with estimation/ project site for the budget of materials. Prepares Technical Submittal as per project specifications, and ensures the supplier of the materials and services meets quality and manufacturing standards. Evaluate bids to ensure technical and commercial compliance. Negotiate final price with vendors and ask for possible additional savings of the company. Summarizes & submits the result of quotations obtained from suppliers by preparing the Quotation Comparison Report for final approval of Procurement Manager. Issue Purchase Orders/ Contracts and expedite timely deliveries.
Maintain proper records of procurement related activities for any future reference or audit requirements. Close coordination with vendors and warehouse personnel to ensure timely deliveries of the materials. Prepares Monthly Buyers Report.
Receives approved Purchase Requisition and faxes request for quotations for variety of materials such as supplies, electrical & construction materials, spare parts, tools all consumables materials, construction equipments, rentals, services based on purchase request. Sort and classify purchase requisition based on priorities. Manage with requesting units for additional information, specifications, correction, clarifications, approval etc. Coordinate with vendors on product specifications, supply availability, cancellation or revision of orders, return, replacement or rejected items. Evaluate bids and quotations obtained from supplier, recommended to Purchasing Manager for the lowest approved bidder who may be given the award. Prepares Purchase Orders (PO’s). Affixes signatures of the Purchasing Manager/ Pres. & CEO on the space “approved by”. Monitor delivery of purchased goods to ensure prompt delivery of all purchases. Follow up and expedite all purchases which fall behind schedule. Coordinate with warehouse personnel on discrepancies, rejection, replacement of the delivered materials. Coordinate with Finance Dept. pertaining payment priority. Distributes the remaining copies of (PO’s) to Accounting Dept. and Warehouseman.
Checked Material Requisition (M.R.’s) to ensure all necessary information, approvals, technical details and description are in order, clear and correct.
Acknowledge cleared Material Requisition (M.R.’s) in the computer or Controller’s Screen by keying-in Saudi Oger item codes and other data necessary to process the M.R. To identify or codify or create a keyword code if not existing in the computer system or items which are not codified. Key-in all the information, remarks or instruction from unit area. Make referral and sent to Area/Unit Manager or Senior Project Manager (SPM) or Senior Engineer for further clarification or approval if Material Requisition (M.R.) technical data is incomplete or quantity is in doubt. Determine and indicate from where the material will be obtained and initiate the proper form to facilitate the transaction either for central store/ warehouse or local market. Issue Stock Issue Instruction (SII) if the material or items are available from the store or warehouse. Ask the quotation to the Purchasing if the big amount and fixed asset items. Sent Material Requisition to Division Manager if the items are fixed asset and the price above 20, 000 SR or to Managing Director if price above 50, 000 SR. Prepares Local Purchase Order (LPO). Initial and forward acknowledge Material Requisition(M.R.’s) to data entry for processing.
Receives approved Purchase Requisition and start canvassing of item to be purchase. Coordinates with requesting departments as to specifications, quantity, quality, and delivery of requested items. Float the inquiry to at least three (3) competent supplier. Secure and analyzes quotations from various suppliers, entertains sales representatives introducing their products.
Negotiates and places order for capital equipment, spare parts, tools, consumables materials, services based on approved purchase orders.
Summarizes result of all quotation after the discount or final price obtained from supplier by attaching all the quotation. Prepares Urgent Payment Request Form Purchase Requisition, must be consolidated in one payment request for signature of Finance Manager. Receives the Urgent Payment Request approved by the Finance Manager for preparation of Purchase Order.
Secure signature of Procurement Manager before sending to all supplier.
Places order with all supplier thru fax or telephone depending on the urgency of the material and secure acknowledgment and acceptance of supplier thru Buyer’s copy. Advise supplier to expedite the delivery for the confirm order thru fax or telephone depending on the urgency of the material. Receives original invoice, delivery note from the supplier to be submitted t Accounts Department after checking the invoice and delivery note are matching to the original order.
Receives approved Purchase Requisition (PR) and start canvassing of item to be purchase. Accomplishes Price Quotation/Canvass Sheet PQ/CS from at least three (3) supplier. Distribute PQ/CS to at least three (3) supplier.
Negotiate with suppliers and collects accomplished PQ/CS. Summarizes result of all PQ/CS obtained from supplier by accomplishing the Price Quotation Summary Sheet PQSS. All the required information in the PQSS must be filled-up. Submits all the Price Quotation/Canvass Sheet and Price Quotation Summary Sheet to Group Supervisor for review to establish a basis for selection of the most competent supplier. Receives PQ/CS from Group Supervisor for preparation of Purchase Order. Prepares PO based on the evaluated result of PQSS. Affixes signature of the Supervisor/Group Supervisor/Manager on the “Approved by space”. Places order with supplier thru original copy of PO and secure acknowledgement of supplier thru Buyer’s copy. Distributes the remaining copy of PO to Accounting Dept. and Warehouseman.
Checked the availability of the material in the kingdom. Gave price inquiries using company pricelist, landed cost price. Computed the airfreight charges based on the clients delivery requirement. Sent correspondence letter and follow-up response to meet clients delivery requirements. Determined the customs duty charges for the material to be imported. Computed the handling, insurance, banking charges for the material to be imported. Places order to all supplier and coordinate with warehouse personnel pertaining the received of the materials. Expedite orders with continuous follow-up from local and foreign supplier to meet delivery requirement. Prepares delivery note & invoice for the complete deliveries of Purchase Order.
Planned and monitor production of wires and cables. Supervised Staff of developing and implementing production standard. Assign maintenance personnel for the repair of defected machine. Prepares report i.e. daily production report, schedule and daily production quantity report. Checked/ inspect the size and the quality of production using micrometer. Assign wire schedule on each machine. Improved all productivity of our section. Prepares daily report on operational machine, defected machine for repair. Collects of all production slip report daily. Trained new worker in our section.