secretary
Sky News Arabia
Total years of experience :8 years, 3 Months
• Greeting TV guests and other visitors.
• Answer, screen and forward any incoming phone calls & emails while providing basic information when needed.
• Preparing the VIP room for the VIP TV guest.
• Responsible for the company security.
• Answer, screen and forward any incoming phone calls & emails while providing basic information when needed.
• E-Filing quotations, Letters and Inquires
• Typing company circulars and memos
• Maintain office stationaries.
• Answering the phone calls and provide information
to the callers
Maintain good relationship with suppliers and vendors
• Ensure reception area is tidy and presentable and with all necessary stationery materials, form, brochure, envelops, pens, etc.
• Order office supplies including pantry supplies and maintain inventory stocks.
• Maintain emergencies details and information, first aid, etc. in a timely and effective manner.
• Coordinate with any maintenance issues, office equipment’s
• Assist the management from time to time on any clerical requirements.
• Serve visitors by greeting, welcoming, directing and announcing them appropriately.
• Answer, screen and forward any incoming phone calls & emails while providing basic information when needed.
• Provide basic and accurate information in-person and via phone/email.
• Receive and sort daily mail/deliveries/couriers.
• Maintain security by following procedures and controlling access (monitor logbook, issue visitor and staff badges, Car Parking, Work & Exit permits…etc).
• Update appointment calendars and schedule meetings/appointments, coordination of any meeting booked and arranged.
• Ensure that meeting rooms are organize and tidy.
• Ensure guests/visitors are put in visitor’s list access.
• Maintain good relationship with suppliers and vendors.
• Assisting the finance in their operations by delivering the cheques payments.
• Data Entry
• Greeting guests.
• Answer, screen and forward any incoming phone calls & emails
• Ensure that meeting rooms are organize and tidy.
• Design and implement filing systems