Senior Finance Executive
G4S Secure Solutions (Singapore) Pte. Ltd.
Total years of experience :14 years, 5 Months
Achievement: I was able to collect debts from customers 40% more than the budgeted collection. With this, I was given a Service Excellence Award in 2017 by the Managing Director.
• Prepared Financial Reports and variance analysis of actual Profit & Loss and Balance Sheet versus budget for presentation to country’s Managing Director and Regional Directors in Hong Kong with recommendation on how to improve the results in the succeeding months / quarter.
• Supervised Accounts Payable Staff on their daily task and checked the accuracy of GL accounts used in recording the invoices and issuing payments to suppliers and employees staff claims.
• Relieved Accounts Payable Staff for three months. I recorded supplier invoices in Quickbooks system through 3-way matching and issued cheque payments / electronic payments according to their payment terms and the payment schedule set by Finance Department.
• Relieved Finance Director’s position for three months to supervise and lead the Finance Team’s daily task and resolved various issues faced by the team.
• Analyzed the monthly financial results versus budget and forecast and made suggestions on how to improve the results to meet the target (Revenue, Gross Margin, Selling, Gen. & Admin Expense, PBITA and Operating Cash Flow).
• Prepared monthly cash payment and cash collection forecast to anticipate challenges and achieve favorable operating cash flow versus budget.
• Generated invoices and credit notes to the customers ensuring that the appropriate GL accounts are used.
• Maintained and monitored the Debtors Aging Report (Accounts Receivable Aging) and followed-up with the customer on the overdue accounts and those going to be overdue within 15 days.
• Followed-up with the customers on the overdue invoices according to the Collection Follow-up Procedure set by Finance Department.
• Managed daily cash balance to ensure that there is sufficient fund to pay the suppliers and update the Accounts Payable Staff for proper payment scheduling.
• Monitored the bank statement on a daily basis and checked the payments received from the customers through electronic banking / transfer if it matched the outstanding and overdue invoices from the Debtors Aging Report.
• Recorded and posted the payments received from the customers through electronic banking / transfer and cheque payments.
• Reported weekly cash collections to Country Managing Director and discussed plans or actions needed to meet the forecast and budget collection.
• Developed a communication skill (e-mail, phonecalls, face to face) with the customers, vendors, and colleagues that helped in building relationship and resolving issues and concerns raised by the vendors and customers.
• Monitored, reconciled and cleared the controlled accounts before month-end closing.
• Performed month-end and year-end closing by preparing Journal Voucher Entries (JVs) to accrue for unbilled revenues, doubtful debts, non-customer related collections, prepayment amortization, accrual of expenses and other necessary adjustments.
• Reviewed the Profit and Loss Statement and Balance Sheet Statement on a monthly basis to make sure that all the transactions are booked into the correct GL account before closing the period.
• Prepared balance sheet schedules, reconciled and cleared the outstanding balances.
• Analyzed movements in Trade Debtors and Accrued Income to be submitted to Regional Finance in Hong Kong.
• Issued Intercompany debit notes and reconciled the Intercompany payables and receivables sub-ledger to avoid balance mismatch with other G4S entities.
• Reconciled GST (VAT) on a quarterly basis and submits to Government Tax Portal (IRAS) without delay.
• Prepared customer collection and revenue budget and forecast.
• Participated in Internal and External Audit by providing pertinent documents needed for their audit procedure and answering queries related to my function
Achievement: Though I was still new in the company, my boss gave me a special task to clean-up the overdue balances in Accounts Payable - Trade & Intercompany for more than 360 days which I was able to managed and closed in three months. With this, I was given a certificate of recognition for Service Appreciation Award in 2013.
• Verified supplier invoices (local and overseas suppliers) through three-way matching principle (matching of invoice, purchase order and service/delivery order). Checked the completeness of the documents and made sure that the respective approvers signed on the invoices for payment.
• Booked supplier invoices and Intercompany debit notes in Quickbooks AP Module into appropriate GL account code and cost centre / department code.
• Audited expense claims of office staffs ensuring that it complies with the internal policy before booking in AP module.
• Reconciled Suppliers Statement of Account to make sure that AP balance ties with suppliers’ AR balance before processing the monthly payment.
• Processed GIRO payment of expense claims through HSBCnet every 15th of the month.
• Processed cheque payments for Guards salary (with daily, weekly, mid-month, and end of the month payment schedule) as requested by payroll team.
• Processed TT payments for overseas suppliers and Intercompany accounts on a monthly basis.
• Processed payments for trade and non-trade local supplier through cheques or GIRO (depends on the suppliers preference) on the set deadline.
• Processed payments of invoices or cheque requests on an urgent case for those suppliers with COD (cash on delivery) payment terms.
• Sought approval of payment from the authorized payment signatories and scanned the cheques for record purpose.
• Maintained a Purchase Order control in a spreadsheet for each department and followed-up with the requestor on the open P.O. every end of the month.
• Monitored the bank transactions weekly to make sure that direct debit and direct credit payments (GIRO) reflected in the bank statement are recorded in Quickbooks in a timely manner.
• Prepared bank reconciliation every month-end closing.
• Prepared journal voucher entries for bank charges, forex (loss) / gain, accrual of expenses, prepayment amortization and other necessary entries relating to accounts payable.
• Reviewed the expenses accounts in P&L to make sure that the invoices are booked in the proper accounts before closing the accounting period.
• Coordinated with external suppliers and Intercompany suppliers through e-mails and phone calls for any queries or clarification regarding the invoices.
• Coordinated with other departments regarding payment issues.
• Answered audit queries (internal and external audit) and provided documents/reports requested by them.
• Handled Emerson Singapore and Emerson Thailand market units’ accounts payable tasks
• Checked the completeness of the documents (D.O., P.O. and signature of approver) attached to the scanned invoices in the dataserv scanning system.
• Booked/Recorded invoices from external and intercompany suppliers in Oracle AP module using 3-way matching principle.
• Audited and vouched expense claims through coordination with the employees and approvers.
• Answered e-mails or phone calls from local and overseas suppliers regarding invoice status and SOA reconciliation
• Participated in the Quarterly US FCPA (Foreign Corrupt Practices Act) testing.
• Raised issues for resolution such as system receiving of POs to the market unit counterpart and Central Order Processing Team overseas.
• Furnished pertinent documents related to PWC tax audit, FCPA audit & Annual Financial Statement audit of KPMG.
• Participated in testing & implementation of iExpense across all MU’s being handled by APAC, highlighting potential risk arising from the absence of GL codes in the iExpense and alternates for approvers in the absence of primary.
• Acts as Accounts Payable back-up for Australia market unit in processing trade invoices and expense claims.
*Australia market unit uses different accounting software, MK8
• Set-up customer profile in the system for different market units
• Coordinated with Treasury team the payment lists, urgent payment requests, unrecorded GIRO payments, and any other issues regarding payment.
• Coordinated with the Country Managers of Emerson Thailand and Singapore on the issues of invoices through phone calls and e-mails.
• Prepared balance sheet schedules for AP Trade, AP Interco, Goods in Transit, and Purchasing Accruals on a monthly basis and followed-up with the procurement team on the open purchase orders.
• Assisted Marketing Department by auditing the promo claims submitted by Resellers and Distributors.
• Prepared journal entries and post in GL.
• Handled month-end closing and opening of periods in AP module and Purchase Order module.
• Processed payments for “Direct-to-Store” suppliers on the 15th and 30th of the month.
• Processed payments for Non-trade suppliers with purchase orders
• Processed Inter-company transactions with Convenience Distribution Inc.
• Processed bank loan payments
• Processed loading and interfacing of Discounts and Purchases from DPC module into Oracle.
• Reviewed and processed employees expense claims on a monthly basis and recorded the entries in oracle before submitting to treasury for payment.
• Reconciled Accounts Payable sub-ledger with the Statement of Accounts provided by the suppliers.
• Prepared Monthly VAT Schedule
• Prepared General and Administrative Expense Report on a monthly basis and giving a copy to the respective department heads for their review and analysis.
• Prepared monthly rental payment report to be submitted to Finance Manager.
• Filed all the transmittal according to the running transmittal number on a monthly basis.
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