Front Desk cum Legal Administrative Asst
Premier Composite Technologies
Total years of experience :0 years, 0 Months
Dubai HQ Office
• Answered multi-line telephone under the company standard and route call to appropriate person and take
messages when necessary.
• Responsible to update the MD’s diary, visitors, and hospitality, liaise Legal counsel with Heads up meeting minutes.
• Implemented strategies and organized cases by establishing and organizing files, monitoring calendars, meeting
deadlines documenting actions, inputting information into file dept. database, case management software.
• Updates of court cases depositions hearing to Legal counsel and assigned Lawyer and verifying outstanding
balances with clients, legal assistance, and providers.
• General administrative support, review and liaise HR and Admin Manager to raise MR on AX Dynamics on daily
transactions such as air tickets, visa, demobilization/mobilization, and stationery supplies.
• Prepare standard agreements based on existing templates such as contract Addendum, NDA, Consultancy Agt.
with specifically required information.
• Document management - preparation reports, correspondence, coordination of documents for MD’s signature and filings.
• To ensure the electronic filing and structured documentations as well hard copy filings of all legal current matters.
• Maintain and update trackers renewal of legal and office deadlines approaching under the guidance of management and
legal counsel.
• Ensure the corporate documents of shareholders, original copies of project contracts, court cases, consultancy
documentations are in safe, completely intact in electronic files.
• Provide administrative support/ coordination services to other teams when requested, assist to register the company
for tenders / suppliers.
• Maintained supply inventory by checking stock to determine inventory level, anticipating needed supplies,
placing, and expediting orders, verifying receipts.
Conducting research on current and future trends in design and lifestyle, and associated target market features.
• Monthly Floor Plan set report and seasonal window photos to Singaporean Principals.
• Weekly report of Power Point floor set presentation for Visual Manager approval.
• Conducting training to store staff for Seasonal merchandise and trends.
• Liaising with teams such as buying design and marketing to create design themes and plans, often months in
advance, including window and in store displays, signage, and pricing concepts.
• Plan & implement weekly display on new arrivals, worst seller, merchandise on rotation and promotions.
• Bi- monthly display plan to cover window change, full in store display and rooming changes.
• Weekly visit on each shop (7) and implementation of plans in the shop location.
• Communication to an inventory Team regarding merchandise on rotation in visited shops, suggestions regarding
stocks transfer to locations in need.
• Do competitive check in malls in terms of window and promotions sort up and submit pictorial report each season
change in sale.
Assigned in preparing checks, payable cash, check voucher, travel information sheets and journal vouchers.
• Responsible for bookkeeping of monthly cash/check voucher transactions.
• Answer phone calls and customers inquiries about company products and services.
• Maintained cash flow by monitoring bank balance and cash requirements.
• Perform basic bookkeeping, filings and prepare travel vouchers.
• Tracked and record expenses and reconciled accounts to accurate and current compliance financial records.
• Performing task related to client's refundable accounts.
courses: CERTIFICATIONS --------------------------------------------------------- Effective Legal Office Administration - USA Standard Issued