Procurement Supervisor
Essa Husain Al Yousifi (Engineering Sector)
Total years of experience :22 years, 3 Months
• Managing daily purchasing activities, supervising staffs and allocation task.
• LC’s - Amendments and their timely renewal, establish new LC.
• Liaison with bank on LCs related issues.
• Managing supplier relations and negotiating contracts, prices, timelines, etc
• Maintaining supplier database, purchase records and related documentation.
• Coordinating with inventory control to manage inventory needs.
• Ensuring that all procured items meet required quality standards and specifications.
• Assesse all risk management activities related to procurement and logistics of materials, goods and services.
• Ordering of materials upon key requisitions.
• Scrutinizing of stocks before ordering.
• Coordinate and resolve issues with site engineers for deliveries, local purchase, and procurement.
• Co-ordinate with principal brands for booking material and their timely despatch.
• Acquire approval from EPA & KFS for regulated and non-regulated products.
• Report price changes to top management.
• Sourced new vendors as alternates for existing routine products.
• Plan, procurement & inventory for routine items and its periodic replacement.
• Liaison with forwarder for arranging logistics. Liaison with shipping chandlers for tracking shipment.
• Liaison with warehouse for the goods received, clear any discrepancies regarding price, quantities.
Develop and implement policies and procedures to govern the procurement process for materials, goods and services.
• Identifies material requirements across projects in coordination with Project Heads.
• Provides support to the departments to identify, evaluate and select vendors for special requirements.
• Monitor the costs of materials purchased that comply with the organization’s cost criteria, to maximize savings.
• Directs, manages and monitors negotiations with suppliers for requested materials and critical contracts, prices, credit
Terms and other conditions of the agreement.
• Oversees coordination of all orders, purchases and ensures timed deliveries in accordance with project requirements.
• Oversees physical verification and reconciliation of stocks on monthly basis and resolves any highlighted issues with
inventory management.
• Maintains, controls and manages consumption pattern, in order to set inventory controls and monitor stock.
• Prepares standardized contract policies as proposed by the management and obtains approvals.
• Assesses alternative sources of materials/services procurement with regard to cost, quality, time-to-service and credit
Facilities.
• Assesses all risk management activities related to procurement of materials, goods and services and reports the results.
Developed and implemented policies and procedures to govern the procurement process for materials, goods and services. Identified material requirements across projects in coordination with Project Heads and departmental requirements in coordination with department heads.
Evaluated, reviewed and implemented Procurement Management Software (upon approval) that will help in expediting procurement activities.
Provided support to the departments to identify, evaluate and select vendors for special requirements.
Monitored the costs of materials purchased to ensure that these comply with the organization’s cost criteria and to maximise savings to the organization; also oversaw coordination of all orders for procurements to ensure that all such purchases are delivered at the appropriate time. Set inventory control.
Directed, managed and monitored negotiations with suppliers for requested materials and critical contracts, prices, credit terms and other conditions of the agreement with the necessary departments.
Oversaw physical verification and reconciliation of stock on monthly basis and resolves any highlighted issues with inventory management.
Assessed alternative sources of materials/services procurement with regard to cost, quality, time-to-service and credit facilities together with Project Managers / Department Heads.
Ensured continuity of supply while maintaining stocks levels.
Leaded and managed subordinates for a smooth and efficient dispatch.
Developed, modified rules, procedures to enhance and fine tuning of the warehouse and check against standard set by the company. Ensure delivery operations comply with customer’s expectation
Managed the procurement process efficiently by identifying suppliers, managing contracts, procurements and deliveries on time, reviewing supplier's performances and ensuring proper documentation with timely payments.
Ensured the on-going status of the procurement process of floating requests for quotations, evaluating the quotes, coordinating the technical evaluation, negotiating all purchase requisitions with vendors, ensuring the purchase orders are issued and delivery of orders met.
Ensured that all purchase requisitions are available with proper documentation, authorized and quotations are scrutinized for the terms and conditions, payment terms, etc.
Arranged for timely submission of invoices to finance department ensuring the invoices received are mapped properly for completion and are approved for payment.
Reported receipt of damaged or incorrect items and take necessary corrective actions.
Acted as a front line contact with internal customers to ascertain the current and future needs and expectations in terms of purchasing services, discuss and resolves operational constraints to ensure timely provision of the requisite services at optimum levels. Ensure delivery operations comply with customer's expectation.
Monitoring & updating Quality Assurance Procedures of the department as when required.
Ensured that the company is getting the best available purchase in the market interims of Quality, Price and Time.
Warehouse In-charge (Title: Supervisor)
Manage and coordinate the unloading of inbound shipments, orderly stacking of product, and the picking and staging of outbound shipments. Verify required inbound/outbound paperwork with drivers, ensuring that all products are properly counted.
Manage the accurate computerized capture of stock movements within the warehouse this includes processing damaged stock.
Participate with sub-ordinates in establishing work schedules and ensure that the schedules are correctly implemented, with jobs assigned effectively and completed properly.
Maintain a clean, neat, and orderly work area and assists in maintaining the security and safety of the warehouse.
Manage the preparation of stock prior to delivery of stock. Ensure that samples for all new deliveries are passed to Quality Control for checking. Manage the coordination and/or checks in product returns and updates inventory balances on hand.
Supervises staff including: hiring, determining workload and delegating assignments, training, monitoring and evaluating performance, and initiating corrective or disciplinary actions.
Manage all warehouse physical inventories and ensure that checks are performed regularly. Motivate the warehouse team to achieve established performance targets. Conduct presentations and formal training as required. Meet strict deadlines. Weekly meeting if any, with Sales Manager to discuss any distribution or staff issues, new practices.
Planned, organized, directed and controlled activities related to procurement function.
Analysed market and delivery conditions to determine present and future material availability. Prepared enquiry on commercial aspects of offers received. Reviewed contracts and purchase orders claims in line with company policy.
Ensured company is getting the best available purchases in terms of Quality, Price, delivery, Service and Time.
Recruited and maintained suppliers that high quality products and services at a better price while maintaining the highest code of ethics and conduct. Establish & maintain track records of all suppliers.
Organized, supervised and directed the work of storeroom and central supply personnel engaged in receiving, issuing, and delivering supplies Performed follow-up on shipping activities & bank.
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