Office Manager
Unique Space Investment LLC
Total years of experience :14 years, 0 Months
Ensure smooth running of office operations on day-to-day basis
Organize office layout, implement office procedures, control correspondence and design filing system
Supervise the ordering of supplies and stationeries, procurement of office furniture/equipment & routine preventive maintenance
Delegate and assign administrative tasks while extend support to other Department
Monitor all company Licenses and Contracts expiration and process renewal in timely manner
Manage Office budget and prepare monthly expenses report
Serve as the primary point of administrative contact and liaison with other offices, individuals, Suppliers and Customers on operational matters concerning the Office
Design and post advertisement for recruitment purpose while collaborate with Recruitment Agencies
Shortlist candidates, schedule job interviews and recruit candidate who fit the job description and requirements
Ensure smooth employee onboarding/offboarding process, conduct exit interviews and file records accordingly
Prepare HR documents (e.g. memos, letters, agreements and certificates)
Handle employee disputes and grievances procedure, issue disciplinary actions and process staff termination
Prepare monthly attendance report and file all types of leaves (sick, compensatory, annual and other leave)
Arrange and schedule F&B Trainings for Staff at the coffeeshop (PIC, Basic Hygiene, First Aid and Fire Safety)
Prepare and process payroll thru WPS via Exchange Company
Monitor staff labour card, visa, contracts, Emirates ID, passports requiring visa renewal or cancellation.
Handle staff health insurance, assist in bank account opening and process WPS applications
Liaise with PRO and provide all documents related to visa/labour processing for new, renewal or cancellation
Provide support in social media and marketing campaign to increase business profitability and exposure
USI and SGI are private owned group of companies, focuses in Trading, Businesses and Real Estate. During the course of my employment, I was assigned to assist Accounts, Procurement & Logistics Dept from 2016 to 2020, Property / Project Coordinator from 2018 to 2020. I also carried out position as Temporary Shop Manager for a High-end Specialty Coffee Shop in Dubai Mall from 2017 to 2018 supervising 10pax Baristas.
Manage day to day schedule of Managing Director by arranging internal and official meetings, site visits
Respond to business emails, sends company profile, prepare presentations or written correspondence, screen calls and taking down messages on behalf of MD
Handle all travel arrangements from ticket reservations, tour bookings, hotel and restaurant bookings to car rentals, process visa to other countries whenever is required
Organize, handle and manage all MD’s personal private matters (household staff, visa, utilities, health insurance, schools, Schengen visa application, flight tickets and hotel bookings, personal care appointments)
Oversee and administer the day-to-day activities of the office; develops policies, procedures, and systems which ensure productive and efficient office operation.
Delegate tasks to Receptionist, Secretary, Office Boys, Drivers and Warehouse Coordinator
Supervise the work of employees in supporting roles, including assigning workload, monitoring employees performance at the same time supporting Project Management Department
Plan and organize events (Company parties & TB activities)
Monitor all company Licenses, Tenancy, Agreement, Contracts, Immigration, Vehicles, Employees Labour/Visa expiration and process renewal in timely manner
In addition, I carried out other position within the period of my employment. Worked as Team Assistant in the Project Mgmt Dept from 2006 to 2007, Accounts Assistant from 2006 to 2009, HR Assistant from 2009 to 2016 .