Admin Asst.cum Exec. Asst.& Hr Coordinator
Al Wegdaniyah Transport Solutions
Total years of experience :25 years, 4 Months
Responsibilities:
- Performs secretarial works for the Managing Director and General Manager. Also assists and supports the whole administration.
- Screen visitors, emails and telephone calls and transfer them to respective person.
- Maintains important documents and organizes files. Handling & coordinating logistics operations & updating the status of consignment.
- Updates confirmed meetings and reminders so that all activities are well organized.
- Coordinates and processes general administrative work for staff (attendance sheet, leave application forms, request and warning letters, etc.)
- Assures the continuance of office routine during the absence of the Finance Manager.
- Assists operations in maintaining and updating records.
- Assists accounts in updating petty cash, monthly salary payrolls and invoices, Al Nada and AAN carwash, BDO reports, bank letters, etc.
- Monitors of daily vehicles movement and status of each vehicles.
- Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
- Handling Personal file of company and all of employee’s and maintain the confidentiality.
- Doing sales and marketing for medical dept. and assist them for office related work. Arrange all company supplies, inventory and monitoring supplies.
- To manage or control the affairs of a business institution.
- Handling Personal file of company and all of employee’s.
- Making a marketing strategy for the company.
- Assist with general clerical/administrative duties as needed including answering phones, filing, faxing, copying and mailing.
- Handling all complaints of our tenants and also the complain coming from the passengers.
- Arrangement of meeting agenda, proposal, and memorandum.
- Scheduling and analyze the financial aspects of the company.
- Making payroll summary for all employees.
- Make a Monthly Financial Reports for the company.
- Handling and scheduling the company activities.
- Manage calendars and coordinate travel arrangements for our operations.
- Prepare correspondence, reports, spreadsheets and presentations.
- Act as first point of contact for visitors to our office.
- Assist with on boarding for a new employees and coordinate.
- Respond for external requests/suggestions.
- Perform special projects or other duties as assigned.
Responsibilities:
- Handling Personal file of company and all of employee’s.
- Perform special projects or other request duties as needed of company.
- Assist the Interior Designer, draftsman and manager for all the projects we have been through and Editing some Basic Autocadd Drawings if they required.
- Assist with general clerical/administrative duties as needed including answering phones, filing, faxing, copying and mailing.
- Making payroll summary for all employees.
- Assist with on boarding for a new employees and coordinate.
- Respond for external requests/suggestions.
- Maintain confidentially in the Executive Office.
- Procurements- To assist in the selection of appropriate suppliers and contractors, to promote good procurement, practice with due regards to sustainability, ethical purchasing standards and whole life costing with the approval and authority of our head.
- Meets with all suppliers in local and international to negotiate, improved pricing, product quality, and delivery.
- Assist needs of Our CEO AND GM and coordinate them.
- Handling travel arrangement, appointments and diary management.
- Creates, revises systems and procedures by analyzing operating practices, record keeping systems, forms control, office layout, and budgetary and personnel requirements.
- Handling petty cash and general accounts of the company.
- Making inquiry, purchasing and analyzing material inquiries for the designated project.
- Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
- Completes operational requirements by scheduling and assigning administrative projects, expediting work results.
- Types, distributes report and correspondence.
- Over all in charge of office administration.
- Logistics/procurement procedures. Quotation adjusting pricing according to the company policy procedure.
- Assisting clients who encounter car accident and give information about our insurance claim.
- Encouraging people to get insurance for their unit and explain its importance.
- Follow-up claims and receives documents needed in insurance.
- Making sure the unit of our assured is satisfied in our job and the process of the document.
- Handling personal file of company and employees.
- Scheduling of business activities, budgets and analyze all financial aspects
- Making Payroll Computation for all Employee’s
- Arrange conference calls, meetings, travel and events.
- Screen and route telephone calls and answer requests of a routine nature.
- Draft and edit correspondence as needed.
- Process accounts payable, employee timesheets, and employee expense reports working collaboratively with our CPA who functions as the organizations.
- Process accts. Receivable, code and make deposits.
- Maintain accurate donor records and membership records using the Sales force database system and traditional files.
- Maintain confidentially in the Executive Office.
- Perform other duties as assigned.
- Responsible in brand promotions in and out of the company.
- Handled hands on activities on display merchandising.
- Handled weekly reports and inventories and coordinate them to the sales supervisor.
- Made evaluations on trends of fragrance to sell and suggest effective
Strategies to the sales supervisor.
- Generated leads for the store through the ongoing promotions.
- Encouraged prospective consumers to avail our promo.
- Coordinated daily reports to the manager.
- Responsible in sales maintenance and to set as a role model leader to other employees.
- Handled orientation of new employees.
- In- charge in verification, posting, receiving of monthly vat and
summary list of purchases, batching and encoding.
- Assist taxpayer for all inquiries in their records.
- Assisted the needs and wants of the customers.
- Cashier and Crew sometimes.
- Prepare food if they needed.