HR Coordinator
SALEH AL HAMAD AL MANA CO.
Total years of experience :19 years, 0 Months
Full-time role and reporting to General Manager - HR
• Supporting the GM-HR with any special or ad-hoc project or report they need the assistance of.
• Assist with all internal and external HR-related inquiries or requests.
• Assists or prepares correspondence as per request
• Prepare and distribute internal memos group-wide
• Prepares new employee files and maintains hard and digital copies.
• Assists the Admin Dept in providing employee details for contracts renewals.
• Schedule meetings, interviews and maintain agendas.
• Produce and submit consolidated reports from all business units.
• Assist with Payroll approvals and prepare WPS summary reconciliation upon receiving Audit report and WPS report from business units.
• Assist HR-Business Partner (SHM) with budget reports preparation
• Administers enrollment, changes, and cancellation of SEIB insurance.
• Coordinate with HR Coordinators group-wide
• Prepares Change of Status request (Salary Increment, Promotion & Adjustment)
Full-time role and reporting to General Manager - HR
• Provide general administrative support including incoming and outgoing correspondence, including post, email, and faxes
• Screen telephone calls and inquiries and direct them as appropriate.
• Managing the calendar of GM-HR, schedule and coordinate meetings, appointments, interviews, and travel arrangements as necessary.
• Ordering and maintaining stationery supplies.
• Prepare and distribute internal memos
• Brief the GM-HR, consolidated Staff Request
• Coordinate HR Team inquiries
• Coordinate with the Recruitment Team onboarding of Senior Managers
• Handle incoming and outgoing correspondence, including post, email, and faxes
• Screen telephone calls and inquiries and directed them as appropriate.
• Coordinate travel arrangements and accommodations
• File and retrieve corporate documents, records and reports
• Organise personal and professional calendars and supplied reminders of upcoming meetings and events
• Preparing materials and arranging the Technical Submittals to clients
• Uploading and updating the submittal via ACONEX & 4Ps Project
• Preparing the pre-qualification documents to be submitted to the clients
• Review suppliers’ catalog of products and interviewed for the purpose of obtaining pricing and product specifications
• Received all department requisition orders and processed and procured supplies
• Verified inventory quantities needed to meet company demands through inventory record searches
• Maintain supplier and bid accuracy in company database
• Prepared purchase orders and delivered copies to supplier firms
• Investigated and reconciled purchase orders against bids, and approved payment to suppliers
• Coordinated deliveries and acted as point of contact for suppliers to ensure on-time delivery
• Ensure distribution of products and supplies to appropriate department or personnel.
• Conducted requirements analysis testing and prepared proposals for replacement systems
• Prepares and presents proposals and presentations for clients
• Developing solutions for existing products and systems
• Produced project feasibility and cost analysis reports
• Mapped and documented interfaces between legacy and newer systems
• Collaborated with developers testers and end users to ensure technical compatibility
• Managed created and implemented stored procedures
• Prepared testing schedule for complete systems
• Provided troubleshoot for internal and external users while working on help desk
Bachelor in Science in Information Technology (2004) Dean’s List SY 2002
