HR Team Leader
Silvertech Middle East Fzco.
Total years of experience :13 years, 2 Months
• Effectively managed and led the HR team
• Led the full-cycle and corporate recruitment for EPC - Engineering, Procurement, and Construction manpower requirements for managers, engineers, technicians, or skilled laborers for Oil & Gas EPC projects
• Successfully negotiated contractual business terms with job portal providers and recruitment agencies
• Took charge of new employees' onboarding and induction formalities
• Handled entry visa/permit/gate pass, and residence visa stamping or cancellation through JAFZA portals
• Coordinated pre-employment medicals for recruits with accredited hospitals/clinics
• Conducted a thorough internal audit of HR processes and documentation
• Complied with all QHSE (quality, health, safety, and environment) policies, procedures and instruction
• Served as Internal Auditor for QHSE -Quality, Health, Safety and Environment policy, procedure implementation in line with ISO / OHSAS standards across the organization
• Initiated performance appraisals and administered employee rewards for exemplary performances
• Coordinated with the Line Managers, and identified the training requirements for the training plan and programs
• Liaised with external vendors, closed competency or skills gaps, or complied with safety training requirements
• Monitored and collected post-training feedback and assessments
• Assisted the management in policy implementation and minimized employee deviations
• Facilitated end-of-employment or offboarding formalities, conducted exit interviews
• Coordinated with all departments for a smooth work and asset handover from the leaving employee
• Assumed the role of the Executive Assistant to the Managing Director during leave of absence ensuring the highest level of confidentiality on matters of sensitive business or financial information of the company
• Arranged travel-related itineraries and hotel/flight bookings or reservations for the Managing Director or partners or
foreign-based candidates for the final management interview
• Prepared monthly & yearly HR reports to the Management
• Managed branch operations and administered Human Resources functions for branch office staff
• Determined and established office procedures, routines including emergency evacuation plans
• Acted as the Incident Commander of the Emergency Response Team for the branch office
• Complied with all QHSE (quality, health, safety, and environment) policies and procedures at the branch
• Supervised reception area or assumed reception duties in the absence of the receptionist:
• Greeted guests and visitors and directed them to emergency exit routes, contacts, waiting or service areas
• Answered telephone, transferred, forwarded, or relayed telephone calls or electronic messages or inquiries
• Arranged and coordinated meetings, seminars, or conferences or scheduled appointments at the branch office
• Recorded and prepared minutes of meetings, seminars, and conferences held at the branch office
• Wrote, typed, and proofread correspondence, documents and forms
• Assisted in arranging travel-related itineraries and hotel bookings of guests
• Maintained manual or hardcopy document filing and computerized or electronic filing systems
• Retrieved, sorted out, and distributed mail deliveries from Post Office boxes
• Ordered office supplies and maintained regular (monthly, yearly) inventory
• Facilitated maintenance repairs of office equipment or facilities and maintained sanitation, safety and orderliness
• Effectively provided administrative & logistical support in the following:
• Facilitated employees' visa and company's Trade License processes through local public relations agents
• Coordinated pre-employment medicals or medical fitness test bookings with hospitals and clinics for visas
• Coordinated pre-mobilization requirements for onshore and offshore medical fitness tests, H2S, Basic
Firefighting, BOSIET, FOET, or HUET, for engineers/technicians
• Liaised with Abu Dhabi National Oil Company (ZADCO, ADCO, ADGAS, ADMA-OPCO, etc.) for security/travel pass applications for engineers/technicians' access/mobilization to Oil & Gas fields, duty exemption letters, document transmittals, letters of authority, inquiries, bids/tender submissions or collections
• Arranged transportation and camp accommodation of mobilized/demobilized employees to/from the offshore and onshore field including those arriving from overseas recruitment
• Collection or submission of quotations, bids & tenders, or project-related materials
• Facilitated full cycle recruitment and selection process
• Liaised with recruitment vendors and secured cost-saving business terms
• Coordinated pre-employment medicals and visa application and renewals of employees and dependents
• Negotiated with candidates, prepared offer letters, and facilitated the signing of employment contracts
• Applied/processed employment visa entry permits/gate passes, and residence visa stamping or cancellation
through JAFZA portals
• Coordinated pre-employment medicals for recruits with accredited hospitals/clinics
• Effectively handled joining formalities and held HR orientation for new employees
• Handled visa process through Jebel Ali Free Zone Authority, Embassies, or Consulates
• Kept track of employee probation, facilitated performance assessments, employment confirmations, or promotions
• Efficiently collaborated with Department Heads for recruitment & training requirements
• Assisted the HR and Administration Manager in drafting and updating company policy and procedures
• Maintained employee files in HRMS and hard copies
• Prepared memoranda for the HR and Administration Manager or Managing Director
• Drafted job descriptions and kept the job description library up to date
• Liaised with external training vendors for employees' training requirements
• Arranged travel-related itineraries and made flight and hotel bookings and reservations
• Administered employee services, such as medical and life insurance, car service or transportation rentals, bank
letters, salary certificates, leaves & ticket encashment, among others
• Liaised with the Public Relations Team, placement, and travel agencies ensuring the smooth joining process of
newly hired recruits
• Conducted HR Induction and On-Boarding formalities of joining employees
• Coordinated with Line Managers & Accounts Department regarding monthly payroll and 'employee leave' reports
• Maintained employee records through the PeopleSoft database system and generated regular employee reports
• Stored employee files via electronic copies on e-Room and hardcopies
• Prepared Offer Letters, Employment Contracts/NDAs, Welcome Letters to recruits, employment certificates, bank or immigration letters, advance salary applications, sponsorship applications, and other employee requests
• Conducted random ocular inspection of staff accommodation to help improve the living conditions of employees
• Performed advisory role on HR-related matters to other departments
• Handled full-cycle and corporate recruitment process
• Liaised with recruitment vendors, advertised job vacancies
• Drafted and maintained job description library and maintained candidate pipeline or database
• Coordinated with Line Managers for manpower requisitions
• Arranged interviews with candidates, and administered Psychometric, typing, or drafting tests
• Facilitated reference checks on potential hires
• Liaised with the Public Relations Officer for work permits and employment visa
• Conducted HR orientation for joining employees
• Generated employee announcements about joining employees, promotions, transfers, and other updates
• Drafted offer letters, employment contracts & non-disclosure agreements, salary and experience letters
• Assisted in drafting the company handbook, kept organization chart and workflow diagrams updated
• Effectively tracked performance appraisals for probationary and regular employees
• Liaised with external vendors for internal training requirements for employees and staff
• Held exit interviews and offboarding of departing employees
URL removed due to policy violation. Please contact support for further information.