Total Years of Experience: 13 Years, 5 Months
September 2014
To Present
FRONT OFFICE COORDINATOR
at KEO International Consultants
Location :
Qatar - Doha
Ensure order and cleanliness in the reception lobby at all times.
Answer phones in accordance with KEO procedures and policies, and direct inquiries to the appropriate staff.
Screen calls as required.
Catering services.
Attend to visitors in accordance with KEO procedures and policies.
Provide basic information about KEO such as services provided projects underway etc.
Receive CV`s from perspective employees as required, and forward to recruitment.
Handle`s PPE and Stationery request.
Coordinating with the suppliers.
Allocate and maintain weekly record of hot desks. Advise administration and facilitates accordingly.
Deal with all calls ina professional and courteous manner.
Maintain log in/out book for KEO visitors and clients.
Check log and fax regularly in accordance with KEO policies and procedures.
Prepare Special messages in the event of holidays etc. Coordinate with IT administration and facilities
Receive and send overnight courier packages from/to other offices and ensure distribution within the office and to sites associated with the home office.
Receive staff mail and ensure distribution within the office and to sites associated with the home office.
Maintain telephone extension list and update monthly in coordination with HR.
Serve as administrative assistant to visiting staff.
Maintain and manage conference bookinfs.
Advise Administration & Facilities Manager or Administrator of scheduled meetings and coordinate accordingly to ensure the proper standard for meeting set up.
Receiving invoices from different clients and forward to designated department.
May include coordination of Messenger`s activitties.
Sort and distribute mails & faxes.
Answer phones in accordance with KEO procedures and policies, and direct inquiries to the appropriate staff.
Screen calls as required.
Catering services.
Attend to visitors in accordance with KEO procedures and policies.
Provide basic information about KEO such as services provided projects underway etc.
Receive CV`s from perspective employees as required, and forward to recruitment.
Handle`s PPE and Stationery request.
Coordinating with the suppliers.
Allocate and maintain weekly record of hot desks. Advise administration and facilitates accordingly.
Deal with all calls ina professional and courteous manner.
Maintain log in/out book for KEO visitors and clients.
Check log and fax regularly in accordance with KEO policies and procedures.
Prepare Special messages in the event of holidays etc. Coordinate with IT administration and facilities
Receive and send overnight courier packages from/to other offices and ensure distribution within the office and to sites associated with the home office.
Receive staff mail and ensure distribution within the office and to sites associated with the home office.
Maintain telephone extension list and update monthly in coordination with HR.
Serve as administrative assistant to visiting staff.
Maintain and manage conference bookinfs.
Advise Administration & Facilities Manager or Administrator of scheduled meetings and coordinate accordingly to ensure the proper standard for meeting set up.
Receiving invoices from different clients and forward to designated department.
May include coordination of Messenger`s activitties.
Sort and distribute mails & faxes.
July 2011
To September 2012
Document Controller Assistant
at Ramboll Oil & Gas
Location :
United Arab Emirates - Abu Dhabi
Preparing inward & outward transmittal
Upload the inward & outward transmittal into database
Update the document/Engineering Register when the document have been dispatched to the client
Formatting the document as per standard format from each department when requested
Checking the documents for the correct format and as per our engineering register.
Filing of all the originals as per project.(check copies and superseded)
Upload the inward & outward transmittal into database
Update the document/Engineering Register when the document have been dispatched to the client
Formatting the document as per standard format from each department when requested
Checking the documents for the correct format and as per our engineering register.
Filing of all the originals as per project.(check copies and superseded)
January 2010
To July 2011
Receptionist
at Executive Business Centre
Location :
United Arab Emirates - Abu Dhabi
answering calls, give an info, handle all queries, assisting the visitors, ensure the clients needs are met, secretarial support.
July 2008
To January 2009
Receptionist
at Toni & Guy
Location :
Philippines
Receive and Initiates phone calls for reservations and submit daily sales reports, handles and organize the operations in the absence of the manager.
November 2006
To May 2007
Private Nurse
at Carelink Inc.
Location :
Philippines
• Assist in their daily activities
• Monitor vital signs
• Administering prescribe medications
• Monitor vital signs
• Administering prescribe medications
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