Executive Assistant
Royal Group
Total years of experience :11 years, 4 Months
- Administrative support to the head of the Strategic Planning Department and his subordinates
- Extensive travel arrangements for the official company travel
- Coordination and preparation of programs and logistics for travelling or visiting delegations (working with high rank people from UAE and other countries, such as, Columbia, USA, Australia, China)
- Personal travel arrangements for the Executive Director and his family
- Research on various countries and cities for travel and business purposes
- Preparing daily reports on events in UAE and worldwide for the team
- Extensive daily diary, e-mail, contacts and data base management of the Executive Director
- Search, recruitment and training of new department’s staff members
- Maintaining the department’s IT and telephone systems, responsible for purchasing office goods
- Managing the petty cash and cash advances for the department
- Assistance in preparation of agendas, reports and presentations
- Providing liaison between our department and numerous other companies of which the Executive Director is a board member
- Coordination of the move to the new headquarters of the entire head office (creation of more than 200 working spaces and relocation of staff from various smaller offices)
- Acting as a proxy for the head of the department in internal meetings (if required)
- Administrative support to a large part of the Development Department, namely: Senior Development Director - Hotels and Resorts, Senior Development Director - Commercial, Development Director - Residential, Assistant Development Director and Government Liaison, Development Manager - Residential, Development Manager and Assistant Development Manager
- Extensive travel arrangements for the directors, managers, other TDIC staff members and visiting consultants
- Daily diaries management
- Arranging itineraries and logistics for VIP meetings, such as the Mandarin Oriental Hotels, Four Seasons Hotels, LVMH Group representatives (transportation, site visits, helicopter bookings, meeting facilities).
- Arranging and coordinating internal and external meetings
- Handling projects relating documentation: presentations, contracts, proposals, payment certificates, budget expenditures, material requisitions, etc.
- Assisting the team in preparing presentations (soft and hard copies)
- Research for the Hospitality Director on hospitality and entertainment developments worldwide
- Giving administrative support to experienced business consultants
- Taking care of proper office set up and sufficient supplies
- Building clients database and introducing an effective profile and information differentiation system
- Giving a helping hand with the preparation of accountancy reports, as well as quarterly and annual reports
- Taking client calls and arranging appropriate meetings with the consultants
- General Manager’s office management including the oversight of the retail staff
- Full support to the GM in administrational matters
- Preparation and coordination of seasonal orders from such brands as: Trussardi Jeans, Henry Cottons, Exe, Kartika, Chicco and others
- Hosting promotional shows at the store presenting the latest collections to the clients
- Client relationship management
- Researching, compiling and producing marketing information for local radio stations and newspapers to promote “Michelina” clothing
- Coordinating work and educational programs for students such as: Work and Travel USA, Work and Travel Spain and Work and Travel Finland
- Recruitment of successful candidates and placement in appropriate work and travel programs
- Extensive direct communication with the programs sponsors from the U.S., Spain and Finland
- Organizing Job Fairs in Lithuania, welcoming employers and sponsors from the above mentioned countries, making their travel and accommodation arrangements, booking meeting locations and taking care of entertainment arrangements
- Dealing with various Embassies regarding the visas for our candidates
- Big volume translations: English to Lithuanian, and vice versa
- Brainstorming and preparation of company’s flyers and posters for the marketing campaigns
- Carrying out administrative duties
- Responsible for administration of the office (efficient office setup, IT, telephones, supplies, filling system, library, orders, incoming visitors, meeting setups, etc.)
- Extensive support to the General Manager
- Assisting the Marketing Manager with the research of expat community from Eastern Europe and deciding on targeted audience for intensive marketing campaign
- Performing client services duties in giving support to existing customers and dealing with outlets’ owners in regards of stock flow management
- Preparing the sales reports
- Participating in recruitment and training of staff for short-term promotional campaigns
- Making sure that all restaurant operations are up to the chain’s standards and customer expectations
- Running daily shifts which involves both, staff and client management
- Participating in staff recruitment and training programs
- Dealing with suppliers and partners
- Making sales predictions and doing the necessary in order to have enough staff and supplies to meet the desired sales volumes
- Handling large amounts of petty cash, doing daily banking, calculating staff working hours and wages
- Preparing and setting up marketing material for special events and occasions
- Carrying out general office procedures
- Running daily shifts and managing the diner
- Preparing the staff rosters, and checking the quality of food and service
- Receiving clients, handling calls, requests and complains
- Responsible for running the reception
- Receiving guests, making reservations and check-outs, as well as giving full support to the guests through out their stay
The thesis was successfully finished: evaluation 9/10, the average of the studies 9.2/10.
National Junior Champion, National Secondary School Champion. Best Player of the Championship.