administrative assistant
madi international
Total years of experience :4 years, 0 Months
•Performs all secretarial duties, some of which are confidential.
•Organizes and maintains electronic and hard copy files of GM’s data and information.
•Compiles information from files and other sources into lists, summaries and reports.
•Receives, opens, screens and routes mail; responds to routine inquiries.
•Provides receptionist services for the GM; answers telephone and screens calls and visitors, refers calls and visitors to appropriate parties.
•Responds to inquiries from the public; provides requested information and refers callers to appropriate offices or parties. Prepares statistical charts and tables.
•Orders and maintains supplies for the GM office.
•Assigns work to other clerical staff.
•plans and coordinates the GM meetings including preparing agenda and report materials and distributing meeting minutes.
•Coordinates GM’s schedule including setting appointments, maintaining calendar of activities and events and making travel arrangements.
- customer service duties
•Updating annual vacation schedule for employees
•register, on a special sheet, all employees’ attendances in an accurate way; this includes: arrival, lunch break, external meetings, departure
•Assistance, printing, follow-up
