Project Secretary/Document Controller
Arab Engineering Bureau
Total years of experience :21 years, 10 Months
Maintains an adequate and centralized document control system and ensures entirely all project records.
Receives, screens, log and scans all incoming and outgoing documents/submittals, then electronically file into relevant Project Folder on File Server for quick and easy retrieval of information.
Coordinates the distribution of issued drawings and documents to designated recipients.
Manages/records correspondences such as letters, faxes, emails, minutes of meeting, etc.
File all incoming documentation and print hard copies and make CD copy and distribute to Client as per their requirements.
Records/produce Monthly Project Management Report Weekly Progress Report, Outstanding Actions and Summaries.
Performs all other duties that may be requested by the Senior Project Manager and Engineers.
Ensures integrity and confidentiality of the data held within the systems.
Handles official documents.
Official In-charge for the submittals of all Material Chemical Safety Data's and documents for the approval to the Environment Council & Natural Reserves (EPC)-Qatar.
Receives, supervises and dispatches Incoming and Outgoing Material and Chemical Products and other delivering stocks.
Prepares and sends quotations to clients as well as correspondence.
Manages and controls all the Technical & Commercial documents for Pre-qualification of vendors and inquiries.
Confirms Purchase Orders. Authorized on signing up LPO’s.
Monitors payment and expenses.
Prepares Weekly Sales Report.
Arranges meeting and appointment for the General Manager.
Day-to-day routine of labor staffs, as per General Manager’s instructions.
Fully in-charge of the class on particular subject.
Performed inter-disciplinary action inside the classroom.
Assisted the Administration in all students and campus activities.
Professional Licensed Teacher with a degree holds as Bachelor of Secondary Education, Major in History, graduated on March 2002.