Desiree de Ruiter

Key Responsibilities:
•Delivering events through from tender phase, planning to execution.
•Creation, management and reconciliation of budgets
•Coordinate meetings with clients to meet their objectives.
•Produce production schedules, venue timelines, installation and de-rig schedules.
•Coordinate with venues, catering and security for events.
•Oversee event production.
•Deliver the event as per the budget while maximizing the overall profit margin.
•Maintain an on-going relationship with existing clients.

Key Roles:
•5555th Mercedes Zetros Handover - Project Manager.
•FUSO GD Conference, Branding and AV support - Project Manager.
•Bentley Extraordinary Drive Middle East - Project Manager.
•Lamborghini Academia and Esperienza at Yas Marina Circuit - Senior Event Manager.

Key Roles and Responsibilities:

Noble Events, Lamborghini V12 Launch Party - Senior Event Manager / Production
•Pre-event preparations, scheduling, installation.

Noble Events, Lamborghini V10 Pre-sell - Senior Event Manager / Production
•Pre-event preparations, scheduling, onsite management.
•Show caller.

mamemo Productions, ADIPEC Exhibition Stand for ADNOC - Project Manager.
•Managing client relations and expectations.
•Responsible for delivery of two stands for ADNOC, the main sponsor of the ADIPEC Exhibition.

Blink Experience, XDubai XYoga Festival - Accreditation and Stage Manager.
•Accreditation for all staff and security.
•Stage-manage yoga stage within the festival.

Blink Experience, Market Outside The Box - Vendor Manager.
•Recruit vendors to purchase space for MOTB.
•Manage and coordinate all vendors.
•Liaise between event production and the vendors to meet both parties’ requirements.

TECS Event Services - Various mall install and de-rig at MAF Malls
•Manage staff and labor.
•Assist riggers on the ground with installation and de-rig of Festive Décor.
•Finishing décor Look and Feel.
•Pack and stock take all inventories.

Evolution Events, Martyr’s Day - Production
Production and supplier scheduling for the venue.
•Daily run-sheets for the venue.
•Site Assistance.
•On site expenses.
•Accreditation for all staff and suppliers.

BPG Bates, City Centre Bahrain Fashion Weekend - Event Manager
•Scheduling and run-sheets for the Fashion Weekend.
•Coordinate retailers for fashion show.
•Talent management.

Great Big Events, FINA World Diving Series - Sports Presentation and Medal Ceremonies, Floor Manager.
•Coordination of the athletes for televised Introduction and Medal Ceremonies.
•Preparation of medals and gifts for Medal Ceremonies.
•Coordinate Flag Ceremonies.

Key Responsibilities:
•Delivering events through from tender phase, planning to execution.
•Create first budgets of up to $1.1 million US (4 million UAE)
•Coordinate internal team meetings for event implementation.
•Coordinate meetings with clients to meet their objectives.
•Produce production schedules, venue time lines, bump in and bump out schedules.
•Coordinate with venues, catering and security for events.
•Oversee event production while liaising with department heads.
•Deliver the event as per the budget while maximizing the overall profit margin.
•Manage and train the junior team members.

Key Roles:
•Carolina Herrera, Jasmine Collection Launch - Project Manager.
•ROTA 2014 Charity Gala Dinner - Project Manager (nominated at the 2015 Middle East Event Awards for Best Special Event).
•Qatar Museums, Brazil Festival - Concept and Design.
•DFI 2014 Ajyal Youth Film Festival, Photo Exhibition and Family Village - Project Manager.
•SIDRA International Nurses Day - Project Manager.
•UNESCO Youth Forum - Project Manager.
•Dubai 2014 New Years Eve Fireworks Display, Guinness World Record - Logistics, co-ordination, movement of 70 firework trucks for the Palm Jameirah.
•Qatar National Day Fireworks - On Site Assistance.
•Red Bull Flugtag Doha - Assistant Producer/ Show Caller.
•ROTA Wheels n Heels 2014 - Project Manager.
•Doha Metro Red Line North VVIP Site Visit - Project Manager (nominated at the 2014 Middle East Event Awards for Best Event on a Budget).

Key Responsibilities:
• Coordinate bookings and manage AUT venues for events and conferences.
• Coordinate client’s events and conferences to exceptional standards and ensure the client’s needs are being met.
• Liaise with AUT hospitality staff to guarantee catering for the events and conferences adhere to clients requirements.
• Co-Coordinate the annual HERDSA conference with 380 national and international delegates in attendance over a 4 day period.

The Total Event October 2012 - March 2013
www.totalevent.co.nz
Permanent - Role: Event Coordinator
Key Responsibilities: Working with the Senior Event Managers in/to
• Planning, coordinating and executing events for a variety of corporate clients.
• Deliver each event meeting the client's objectives, project plan and budget.
• Deliver the event/project as per the budget and time frame that has been agreed while maximizing the overall profit margin.
• Oversee the selection, guidance and utilization of a team of associates and contractors for each
event/project.
• Coordinate all set-up and strikeout in a timely manner for each event/project.
• Develop strong working relationships with suppliers.
• Create sales opportunities to pitch for upcoming events/projects.
• Maintain an on-going relationship with existing clients.
• Manage website and Social Media sites.

2011 Arab Games Doha December 2011
Auditoire Doha, Qatar
http://www.arabgames2011.qa/newen/
Freelance - Role: Associate Venue Producer
Key Responsibilities: • Coordinate and produce scheduled announcements and music for the venue, as well as writing scripts
that includes official selected music for the 2011 Arab Games.
• Manage Sound Engineers and Announcers.
• Produce Medal Ceremonies.
• Liaise with venue officials for the running of the venue.

VOLVO Ocean Race Abu Dhabi Stopover November 2011
World Sport Abu Dhabi, UAE
http://www.volvooceanrace.com/en/ports/3_Abu-Dhabi.html
Freelance - Role: Event Assistant
• General administration duties for pre event.
• Minute taking for meetings.
• Source local business suppliers for the event.

Rugby World Cup Opening Ceremony July 2011 - September 2011
David Atkins Enterprises New Zealand
http://www.youtube.com/watch?v=m73eMa-Wftc
http://www.youtube.com/watch?v=-kdyYFVxbVA
Freelance - Role: Cast Coordinator
Key Responsibilities:
• Co-ordinate the delivery of a group of 1000 Cast (Volunteer and Professional Performers for the Opening Ceremony of the RWC 2011).
• Co-ordinate the collection and collation of all data for accreditation purposes from Ceremonies related Performers and Volunteers.
• Co-ordinate and facilitate the implementation of all Volunteer Performer outreach, communications, and other Volunteer related collateral.
• Liaise with Stage Management regarding the delivery of performers at rehearsals.
• Liaise with other Ceremonies Divisions in relation to the delivery of performers at rehearsal supervision, scheduling and management of Volunteers.
• Co-ordinate Volunteer Performer orientations and briefings.
• Assist in the Communication and facilitation of the Volunteer Performer scheduling systems, check-in/check-out process, shift reporting, uniform, entitlements and other benefits tracking.
• Manage and co-ordinate Volunteer and Professional Performers at all rehearsals.

Mango Public Relations 2011 April - July 2011
http://www.thisismango.com.au/?Auckland/Home
Internship - Role: Events Intern
• Brainstorm for clients up and coming campaigns.
• Manage social media for campaigns.
• Input feedback from brand ambassadors.
• Distribution and collection of campaign equipment.
• General administration duties.

Oxfam Trailwalker Event 2011 March - July 2011
www.oxfamtrailwalker.org.nz
Internship - Role: Supporter Engagement Events Intern
Key Responsibilities: • Engage with the competitors regarding fundraising requirements.
• Input and update relevant data into Razors Edge database regarding competitors fundraising
commitments.
• Liaise with Oxfam Events Team.
• Operations Pre and post and during the Event weekend.
• MC - Announcing the competitors across the finish line.

Billabong Junior Pro Tour Series - Raglan 2010 May
http://surf.co.nz/tv/205
Volunteer - Role: Site Assistant
• General site duties
• Runner