Executive Secretary for GM
LA PLUS BELLE Trading & Constructing Compnay
Total years of experience :16 years, 6 Months
Schedule meetings and appointments
Organize the office layout and order stationery and equipment
Maintain the office condition and arrange necessary repairs
Partner with HR to update and maintain office policies as necessary
Organize office operations and procedures
Coordinate with IT department on all office equipment
Ensure that all items are invoiced and paid on time
Manage contract and price negotiations with office vendors, service providers and office lease
Manage office G&A budget, ensure accurate and timely reporting
Provide general support to visitors
Assist in the onboarding process for new hires
Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
Liaise with facility management vendors, including cleaning, catering and security services
Plan in-house or off-site activities, like parties, celebrations and conferences
• Manage caregiver resources effectively to ensure that they work as members of a team, have input into planning and have opportunities for improving their professional skills.
• Provide coverage for absent staff when required.
• Conduct staff meeting at least once a month and to support development.
• Provide feedback and input to the manager for annual appraisals on all the center employees.
• Maintain a safe and healthy environment for children and to create a relaxing and welcoming atmosphere.
• Regularly contact, and act as a resource for, parents and employees.
• Promoting and upholding all the Preschool’s policies including health and safety.
• Recognizing the responsibility of the roles and conducting themselves professional at all the times, being a role model for the staff team.
• Responsible for the special events, outing and visits.
• Responsible for the preparation and set up of the hall before and after the sessions.
• Responsible for providing high quality experiences and opportunities, ensuring that staff are properly deployed and offer appropriate stimulation and support to the children.
• Draw up and supervise the daily program of Pre-School activities and events.
• Responsible for implementing systems of observation and record keeping so that children’s attainment and progress is effectively and regularly assessed; to monitor the effectiveness of assessment procedures.
• Organize the key person system and to supervise staff on a daily basis; to be responsible for monitoring the quality of teaching; to undertake inductions for new staff and participate in staff appraisals and to identify in-service training needs; to ensure open two way communication with staff.
• Ensure records are properly maintained e.g. daily attendance register, accident and incident book.
• To liaise closely with parents/careers, informing them about the Pre-School and its curriculum, teaching methods and practices; exchanging information about children’s progress and encouraging parents’ involvement
• ensure that the Pre-School is a safe environment for children, that equipment is safe, standards of hygiene are high, safety procedures are implemented at all times and fire drills are regularly practiced; to ensure special needs of children are known.
• Liaise with the Management Committee, Children’s Social Care and other professionals as necessary and ensure that all legal and statutory requirements are implemented; to act as the Child Protection Liaison Person; to provide reports and attend meetings as required.
• Develop and implement all Pre-School policies and procedures, especially those on equal opportunities.
• Manage administrative duties associated with the role.
• Attend in service training and meetings as required.
• Run staff meetings.
• undertake any other reasonable duties as directed by the Chair of the Committee in accordance with preschool objectives
Provide coverage for absent staff when required.
•Conduct staff meeting at least once a month and to support development.
•Provide feedback and input to the manager for annual appraisals on all the center employees.
•Maintain a safe and healthy environment for children and to create a relaxing and welcoming atmosphere.
•Regularly contact, and act as a resource for, parents and employees.
•Promoting and upholding all the Preschool’s policies including health and safety.
•Recognizing the responsibility of the roles and conducting themselves professional at all the times, being a role model for the staff team.
•Responsible for the special events, outing and visits.
•Responsible for the preparation and set up of the hall before and after the sessions.
•Responsible for providing high quality experiences and opportunities, ensuring that staff are properly deployed and offer appropriate stimulation and support to the children.
•Draw up and supervise the daily program of Pre-School activities and events.
•Responsible for implementing systems of observation and record keeping so that children’s attainment and progress is effectively and regularly assessed; to monitor the effectiveness of assessment procedures.
•Organize the key person system and to supervise staff on a daily basis; to be responsible for monitoring the quality of teaching; to undertake inductions for new staff and participate in staff appraisals and to identify in-service training needs; to ensure open two way communication with staff.
•Ensure records are properly maintained e.g. daily attendance register, accident and incident book.
•To liaise closely with parents/careers, informing them about the Pre-School and its curriculum, teaching methods and practices; exchanging information about children’s progress and encouraging parents’ involvement
•ensure that the Pre-School is a safe environment for children, that equipment is safe, standards of hygiene are high, safety procedures are implemented at all times and fire drills are regularly practiced; to ensure special needs of children are known.
•Liaise with the Management Committee, Children’s Social Care and other professionals as necessary and ensure that all legal and statutory requirements are implemented; to act as the Child Protection Liaison Person; to provide reports and attend meetings as required.
•Develop and implement all Pre-School policies and procedures, especially those on equal opportunities.
•Manage administrative duties associated with the role.
•Attend in service training and meetings as required.
•Run staff meetings.
•undertake any other reasonable duties as directed by the Chair of the Committee in accordance with preschool objectives
Provided and ensured a high level of customer service by developing and maintaining a strong relationship with customers' front line personnel in the various operating divisions and subsidiaries.
•Prepared, analyzed, and submitted documentation to the appropriate parties (U.S. Customs, agents, clients) in order to ensure they are in accordance with all applicable laws and regulations relating to customs and transportation.
•Anticipated, identified, and resolve problems which could delay the timely release or movement of freight.
•Maintained relationships with correspondent brokers, T&B, and other service providers to ensure that agents exceed the customers' service requirements.
• Resolve banking and letter of credit problems.
• Advised customers on payment terms.
•Responsible for counter cash calculation, prepare it and send it to Dubai head office in daily basis.
• Resolved billing issues and ensure that invoicing and vendor payments are billed accurately.
•Completed accurate data input or corrections into computer files.
•Obtained payment on delinquent accounts and complete accounting adjustment forms for review.
•Resolved billing issues, coordinate post entry activity on customer's behalf.
Pitman