Administration Manager
Ultimatrue Engineering Industries
Total years of experience :14 years, 7 Months
*Administrative Role:
Planning, coordination and managing all administrative procedures and systems supervising the day-to-day operations of the administrative department and staff members.
Developing, reviewing, and improving administrative systems, policies, and procedures.
Oversee facilities services, maintenance and ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses.
Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
Collecting, organising, and storing information using computers and filing systems.
Overseeing special projects and tracking progress towards company goals.
Ensure the smooth and adequate flow of information within the company
Manage schedules and deadlines.
Offer solutions for improvement.
Adhere to policies and regulations.
*Business Development Role:
Attending conferences, seminars & meetings of all governmental organisations that company is a member in.
Marketing and selling company’s products on all B2B websites and directories
Managing all international clients by fulfilling their requests and handling their orders
*Document & Database Controller Role:
Filing documents and ensuring to be renewed.
Preserving, Collecting Clients Database
1. Overseeing general office operation.
2. Greeting visitors.
3. Coordinating appointments and meetings and managing staff calendars and schedules.
4. Supervising, mentoring, training, and coaching our office staff and delegating assignments to ensure maximum productivity.
6. Purchasing office supplies and equipment and maintaining proper stock levels.
7. Producing reports, composing correspondence.
8. Working on Bridges website as data entry including content & media and follow up the technical amendments based on my experience.
1. Using a range of office software, including Outlook, Word, Excel, Mobile apps for tracking
2. Translating and writing management letters.
3. Managing Secretary Department and administrative workers: office boys, technician.
4. Managing all the Organization correspondences either hard or soft to be distributed in and out.
5. Supervising document controlling system, filing & archiving.
7. Developing and implementing new administrative systems, such as record management and
archiving.
8. Documents Controller in the Quality Control Department.
9. Organizing the office layout.
10. Organizing and chairing meetings with staff, clients and privet visitors.
11. Responding to client’s inquiries and complaints.
12. Depending on the organization, duties of the role may extend to the management of social media.
1. Developed and implemented strategic objectives to ensure achievement of profitability goals
and high level of client satisfaction.
2. Handling advertisement.
3. Maintaining financial record.
4. Cultivated excellent long-term relationships with clients, maintaining ongoing communication
and facilitating solutions to address concerns.
5. Testing websites and managing some services personally.
1. Opening new channels for marketing mainly via B to B websites.
2. Handling client’s requirement and negotiations.
3. Managing shipments & freight.
4. Arranging documentation to satisfy all government, and industry related requirements.
5. Managing office & employees requirements.
6. Working closely with distributors, clients, and third parties to ensure smooth operations to
deadlines.
of English Language and Literature | The Higher Institute for Languages. * Translating from Arabic into English and vise verse * At sight Translation * Consecutive Translation
