Document controller
GS E&C
Total years of experience :18 years, 9 Months
▪ To coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
▪ To review completeness of documentation, to prepare document transmittals & distribution matrixes .
▪ To input document data into the standard registers & control logs ensuring that the information is accurate and up to date.
▪ To generate the various document control reports as required.
▪ To make sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable
▪ To maintain updated records of all approved documents and drawings and their distribution clearly
▪ To handle and prepare all general correspondences including inter-office memos, official letters, administrative forms, minutes of meetings, different reports and e-mails according to company's quality management system.
▪ To create and maintain electronic databases in accordance with business needs.
▪ To use and fully handling a computerized system (GTP-JC) for controlling welding activities at project site including welders data, welding & joints information, Visual Inspection Reports, requests and reports for all types of required welding tests (Such as Radio-graphic Tests, Ferrite Tests, M/PT Tests ..Etc).
▪ To assist in the preparation and updating of new and existing procedures and flowcharts for the project.
Checking dispatch documents are accurate.
Ensuring all documents are as up to date as possible within electronic filing systems.
Provide advice on procedures of issue and methods in accessing the system
Responsible for maintaining hard copy information.
• To receive equipment & vehicle requests from cost centers and validate them.
• To coordinate with Equipment Division Supervisors to arrange the required vehicles & equipment requested by the cost centers.
• To handle and prepare all general correspondences including inter-office memos, official letters, administrative forms, minutes of meetings, different reports and e-mails according to company's quality management system.
• To ensure the effective day-to-day operation of the Administration Section in accordance with the Company’s policies and procedures.
• Participation in the Equipment Division’s annual budget recommendation to Project Controls Services Department (PCSD), based on cost & revenue forecast.
• Participation in formulating the equipment standard hire rates based on utilization, market rate as well as cost effectiveness.
• Documentation and recording of information, maintaining files, processing paper works, in addition to maintaining electronic databases in accordance with business needs.
• To assist in the preparation and updating of new and existing procedures and flowcharts for Equipment Division as well as the whole organization.
• To arrange the preparation of agreements with different subcontractors and equipment suppliers, and to prepare documentation for their payments.
• To review the Maintenance Program for vehicles and equipment and review the history of maintenance and repair for each equipment and vehicle.
• To prepare and conduct orientations for other departments representatives or new employees whenever required.
• To coordinate the annual performance evaluation of department’s personnel, and reviewing all employees’ job descriptions against actual work being done.
• Participation in the interview panels designed for selecting and recruiting new employees, then coordinating with the Human Resources Department for recruitment processes and formalities.
From 01/09/2007 To 31/03/2011
Company A.F.M Position Accountant
• Trainee in The Arab Contractors from July 1 2007 to Feb. 20 2008
• Trainee in Legal Accountant Salah Abdul Fattah Office
➢ From October 1 2004 to October 1 2007
➢ Recording in the accounting books.
➢ Preparing the trial balance (Monthly & yearly)
➢ Sharing in preparing the final accounts (balance sheet, Income statement and cash flows statement.
• Trainee in Accountants Training Academy August 20th 2007 - October 20th 2007
Cost accounting.
Computerized accounting by using Excel XP.
Manual accounting (Financial analysis and Banks).
Peach Tree accounting application.
From 19/06/2006 To 30/12/2006
Company Conta Serve Position Sales Representative
Bachelor of Commerce. May 2007 Faculty of Commerce, Cairo University ➢ Major: Accounting ➢ Grade: Good