Secretary of the Board of Directors
Lemal Holding Compnay
Total years of experience :18 years, 5 Months
• Documenting the Board meetings of Lemal Holding and all subsidiaries and presenting the minutes.
• Keeping all reports submitted to the Board or prepared by themselves.
• Providing Board Members with Information and Minutes.
• Make sure that the Board members comply and commit to the procedures approved by the Board.
• Coordinating Among Board Members.
• Managing Board Meetings of Lemal Holding and all subsidiaries.
• Managing committees’ meetings of all subsidiaries.
• Managing Annual General Meetings of all subsidiaries.
• Drafting the Board and Shareholders resolutions.
• Gathering Board Meetings materials and forwarding them to the Board Members.
• Keep the Shareholders’ Register updated.
• Ensure that the company's licenses are valid.
• Ensure that the company adheres to the corporate governance policy, coordinating with our external lawyer.
• Handle Travel Arrangements related to business trips for Senior Executives.
• Execute Daily office activities.
• Extending all administrative and secretarial support for Senior Executives.
• Handling HR, Admin, and payroll activities for Lemal Holding's Employees.
• Other administrative activities as needed.
• Prepare internal and external English and Arabic draft memos.
• File system and management.
• General Office Management (scan, copy ...etc.).
• Provide full administrative and secretarial support to the VP of Legal Affairs.
• Conducting VP Legal Affairs calendar.
• Schedule the renewal dates of the organization's licenses and provide supporting documents.
• Involved in different Board meeting activities.
• Prepare shareholders’ resolutions and follow to sign from the representative of the Shareholders.
• Prepare Board resolutions and follow up to sign from them.
• Prepare any resolutions needed by the company and get signature from the related.
• Monitor and implement labor law.
• Monitor violations and penalties committed by agents and deal with as per labor law regulations.
• A committee member in the investigation of advanced cases in the company.
• Provide our global headquarter office with a monthly open litigation tracker report.
• Prepare annual budget activity for the Department involving my manager.
• Prepare Board meetings agenda.
• Sending invitations for the board meetings.
• Gathering board materials from the related departments.
• Transcribe the minutes of Board Meetings.
• Review and revise the minutes of meetings.
• Follow up the action items with concerns and present updates at the beginning of each Board Meeting to the Board of Directors.
• Ensure that everything is in accordance with the Company Articles of Association.
• Made travel arrangements of the VP - Legal Affairs (airlines booking, request of business trip, and settlement of business trip).
• Issuance of the certificates of employees' leave.
• Issuance of the certificates of employees' resignations.
• Issuance of the certificates of employees' termination of services.
• Issuance of all certificates serves employees i.e. (Introduce letters, guarantee letters).
• Discussing manpower sources with HR & GM.
• Conduct screen telephone interviews.
• Deciding on the candidates’ interview
• Taking initial interviews and computer tests (typing test and MS. Office Test).
• Prepare the job offer and employment contract.
• Make induction for new employees on the company activities and the organizational structure of the company.
• Entering the basic information of the employees in the system (HR. Easy) once hired.
• Reply on phone calls, write notes & transfer calls related to CFO.
• Preparation of the stationary Budget of the Department.
• Preparation and typing the bank transfers to stations (payroll transfers, petty-cash transfers and other payments made to staff through stations and draft cheques, etc.).
• Preparation of the various memorandums/e- mail/fax (Arabic & English).
• Provide a service to the Department staff (scan, copy ...etc.).
• Organization of the Department Meetings.
• Greets visitors & clients.
• Receives invoices from suppliers & other departments.
• Forwarding processed documents from Finance Department to the different departments and getting final approval by MVPI top management.
• Distribution of incoming monthly mails from stations.
• Preparation of outgoing mail to stations.
• Makes travel arrangements for my manager (airline booking, request of business trip, and settlement of business trip) and the other staff.
• Office filing and organizing Finance Department.
• Preparation of the contract for new candidates.
• Follow up on all employees’ settlements of annual leave, terminations, and resignations.
• Preparation of the various memorandums/e- mail/fax (Arabic & English).
• Chairman's University Office Management (copy, scan ...etc.).
• Reply on phone calls, write notes & transfer calls related to the University chairman.
• Greets visitors & clients.
• Filing system and organizing Chairman Office.
• Preparation of the Periodic and exceptional meeting agenda.
• Transcribe the minutes of weekly meetings for Deans of Faculties, exceptional meetings, extraordinary annual meetings, general meetings, and board of trustee’s meetings.
• Meetings Management.
• Maintain chairman's appointments.
• Coordinate office activities with other staff.
• Follow up on the Information Technology and Network Centre reports.
• Implementation of all administration decisions assigned by the Chairman.
Second class - Division One
