Logistics Data Control Coordinator
ATS Group Ltd.
Total years of experience :17 years, 8 Months
• Record, control and monitor all relevant information of local and international shipment in spreadsheet (shipment control table).
• Check and verify all relevant information from purchase order, invoice, packing list, delivery note and shipment documents are synchronize and matching in terms of item code, manufacture part number, description, unit of measurement, quantity, budget code, project, site name, warehouse name, amount, unit of currency, dimension, batch number, serial number, RMA number, AWB/BL.
• Coordinate with relevant department such as Procurement, Freight, QCC, Warehouse, Material Management, and RMA team for any discrepancy or missing information.
• Check SAP for information on item history/status, goods return, service call, serial number list, PO and other inventory reports for any issues of discrepancy and/or connection to goods receipt purchase order (GRPO).
• Prepare in SAP, accurate draft GRPO and send to WH team as basis of checking and receiving items.
• Perform GRPO when all information’s are correct and aligned with QCC inspection and authorization.
• Check and verify the confirmation report from 3rd party logistics, is synchronize with GRPO
• Prepare GRPO report
• Prepare Shipment Control table report
• Prepare KPI table report
• Prepare shipment activities report performed per week.
• Manage & arrange hotel and accommodation of employees, guests, VIP's.
• Coordinate with project managers and department heads on the approval of accommodation request from local and international request.
• Communicate with hotel managers on room rates, packages, proposals, and contracts.
• Check and audit hotel & accommodation invoices against LPO
• Prepare credit facility for hotel and other accommodation
• Prepare LPO
• Prepare weekly hotel & accommodation report
• Prepare monthly hotel & accommodation expense report
• Organize files, hotel reports and records
• Arrange health & safety induction course
• Assist in transportation & meeting room request, booking flights, arranging visa, handover
• Check and analyze documents - PO, invoice, packing list, delivery note, shipping documents
• Prepare and monitor shipment control table
• Prepare draft goods receipt PO as basis of warehouse team and QCC team on checking items
• Process goods receipt PO upon warehouse confirmation and QCC acceptance
• Answer, screen and transfer calls
• Scan, print, copy, book bind, send/ receive fax, file documents
• Meet and assist guest and staff
• Order food and office supplies and handles weekly petty cash
• Manage office & office equipment maintenance
• Prepare forms for office use and organize meeting calendar
• Prepare company ID and prepare photos and related information for staff security pass
• Prepare correspondence for managers and staff
• Coordinate and monitor office boys assignment
• Monitor driver and vehicle movement
• Organize the files of the Office manager
• Answer, screen and transfer calls
• Provide hotel information and update guest on hotel activities
• Take message and send note card to guest rooms, and provide wake-up call service
• Take guest orders, relay to corresponding outlet and follow-up
• Call airlines and agency to verify guest flight schedules
• Inform managers and call emergency hotlines for any emergency
• Assist in business center
• Arrange transportation request of guest and staff
• Prepare correspondence for the Front Office Manager
• Prepare daily competitors report & daily work report
• Prepare daily logbook - operation
• Organize the filling records of the back office
• Analyze document, clarify vague issues
• Encode relevant information per U.S. standard
• Provide quality data and meet quota
• Analyze document, clarify vague issues
• Encode relevant information per U.S. standard
• Provide quality data and meet quota
• Encode sales and financial information in the system
• Initiate the creation of a system- based on detailed transaction and operation of the company from purchasing to warehouse, inventory, sales, accounting, credit and collection.
• Report to the programmer & accounting manager on the errors and progress of the program
• Monitor and supervise the data entry of the staff
• Record invoices, credit and debit memo, and payments in the ledger
• Audit accounts receivables against credit and collection records
• Prepare monthly sales report
• Prepare salesman’s commission
• Prepare aging of accounts
• Prepare checks for accounts payables and report on weekly basis