Secretary Sr. Management:
EPE
Total years of experience :17 years, 7 Months
• Provide administrative and clerical support to the Department's Senior Management.
• Secretary of Subcontractor Pre-qualification committee.
• Preparing correspondences English & Arabic (letters/faxes/emails/memos)
• Maintains total confidentiality of all matters relating to the management.
• Follow-up on pending issues / actions, feedback to the top management accordingly.
• Provide administrative assistance i.e. prepare and distribute agenda, compile documentation, take minutes of meeting and etc.
• Prepare monthly update reports about Bulk customer projects.
• Provide translation support Arabic, English as required.
• Manage the office management and perform additional duties / assignments as directed.
Monitoring all Purchase Requisitions, Reservations, Call Of orders and provide assistance to End users whenever required.
Follow up processing of orders for materials, tools and spare parts with end users and Materials Department. Exerts efforts to minimize delays by making proper representations with the concerned personnel.
Assists Staff in Maintaining appropriate registers, files and records
Assist Manager in designing and preparing management presentations and reports as assigned. Include data gathering, preparing view graphs, flip charts or other graphics used for presentation.
Ensure highest quality and correctness of the content presentations, memos, ...
Arranges appointments and meeting schedules.
Drafts simple letters, memos as required and presents for signature.
Types a variety of letters, memos and reports from hand written drafts or verbal instructions, files and retrieves copies of related correspondence as required
Responsible for filing system, document control and safeguarding of confidential documentation.
Writing Agendas & minutes of meetings.
Coordinate and facilitate department needs with HR.
Preparing CV’s and correspondence to forward to concerned department in respect of suitable applicants.
Completing a search of the candidates database or by overseas agencies to find the right person for the vacancy.
Headhunting, identifying and approaching suitable candidates.
Requesting references and checking the suitability of applicants before submitting their details to the employer.
Receiving and reviewing applications, organizing interviews for short-listed candidates as requested by the employer.
Briefing the candidate about the responsibilities, salary and benefits of the job in questions
Informing candidates about the results of their interviews.
Negotiating pay and salary rates & benefits and finalizing arrangements between concerned department and candidates.
Reviewing recruitment policies to ensure effectiveness of selection techniques and recruitment programmes.
Organizing travels procedures of candidates such as visa, booking air-tickets, hotels reservation & their reception at Airport.
Input applicant's information into HR system.
Assisting the HR dept. in updating and redrafting existing recruitment policies.
Preparation of recruitment reports (weekly, quarterly, annually)
Performing any another tasks required by direct supervisor.