Contract Executive
Attarat Power Company (Amman, Jordan)
Total years of experience :11 years, 7 Months
Project: 2x235 MW Oil-Shale Fired Mine Mouth IPP Power Project at Attarat Um Ghudran, Value= $2.2 Billion.
Key Responsibilities:
● Cooperation with departments to create strategic plans relevant to specific departments, and implement strategic plans with head of procurement and departments leads on different tenders. Perform market analysis ensuring alignment to the company plans.
● Understand the needs of each department/ project and ensure procurement activities address them.
● Develop, monitor and review procurement KPI's and service performance indicators, ensuring that procurement policy is implemented in the respective departments.
● Support the suppliers management process and ensure regular reporting to monitor final approval pre-qualification and selection of contractors.
● Perform site surveys visits including undertaking periodic reviews to ensure that service levels are updated.
● Monitoring subcontractors performance, and conducting and implementing improvements.
● Ensure appropriate contract templates are used and work with guidance notes to amend contract to reflect the goods or services sought.
● Understand legal standing on procurement contractual terms and their impact on projects, and operations.
● Work closely with internal stakeholders to ensure procurement contracts that are awarded as part of a tendering activity are legally binding.
● Work with legal team where required on developing contracts.
● Lead contract negotiation for major contracts and ensure fair and logical evaluation of bids, negotiate rates with sub-contractors and suppliers to ensure best value for money.
● Lead contractual and commercial change negotiations through to implementation of contract change, investigates problems and recommends corrective actions, issuing notices to poor performing subcontractors.
● Collect /follow claims under each contract, and provide recommendation of claim settlement and contracts close-out.
● Provide regular updates to the management, and create PowerPoint presentations, contracts status reports, survey reports, MOM's and any other reports.
● Liaise with the finance team for continuous monitoring of contracts budgets, managing and forecasting spend, and all financial aspects were clear to all parties prior to signing, check payment documents and prepare monthly invoices.
Selected Key Achievements:
● Prepared organized tenders packages in a professional manner. Lead all tendering activities to deliver against the strategic plan within agreed timelines.
● Delivered tangible financial savings and efficiencies through value-add procurement activities, revising critical aspects in the scope and contracts, and utilizing advanced negotiation concepts.
● Successfully issued the services Contracts under Facility Department like: Catering Services, Cleaning and Laundry Services, Clinic Services, waste disposal, Landscaping services, Security services, Access control system, …etc.
Project 1: Zubair-Permanent Power Generation Project (4xGT), with GE, Value= $171 Millions.
Project 2: FAO Depot Power Generating Units (3xGT), with Ministry of Oil & Siemens, Value= $63 Millions.
Key Responsibilities:
● Cooperate/ communicate effectively with the PM and site team to follow up the work activities, ensures risk assessments are undertaken, take appropriate corrective actions, and preparing minutes of meetings.
● Interacting with the clients to interpret their needs, ensuring all procedures, method statements, monthly progress reports & invoices are submitted on time for review and approval.
● Manage the procurement process according to the projects plans: preparing RFP's & RFQ's, negotiating terms and conditions in cooperation with project teams prior contacting suppliers, performance management of vendors, coordinate materials and assists in the logistics, its shipment receipt at job site, proper tracking as per the agreed incoterms, and reporting for missing or damaged items.
● Regularly contacting suppliers to: award, manage, negotiate PO's & agreements, prices, orders confirmation, evaluating the received quotations and suppliers information, and receiving all related shipping documents.
● Communicate with the finance team regarding suppliers due payments as per the signed agreements, and prepare all documents related to the payments for approval.
Selected Key Achievements:
● Created a data base for the (approved suppliers, agreements, offers, invoices, and payments).
● Prepared weekly & monthly reports to the management and clients, on the project progress, due payments, agreements and shipments status.
● Closed all procurement activities in timely manner, within the determined budget and additional saving.
● Improved the logistics services work, by select a cost efficient, safe, quick mode of transportation to avoid any demurrage fees in the port/airport. Auditing the shipping and clearance invoices and refunded any payments if any.
Project: EPC of the Central Processing Facilities Infrastructure at Badra Oilfield with GAZPROM, Value= $54 Millions.
Key Responsibilities:
● Prepare the Materials Requisition's for all required materials as per project standards and specifications.
● Supply the project with the required materials and equipment’s and to be delivered to the project timely and according to the project specifications, by obtain quotes and negotiate the most competitive rates.
● Preparing vendors Agreements and preparing the monthly progress invoices.
● Receiving ITB's from international clients like LUKOIL, PETROFAC, SAMSUNG, SHELL, GAZPROM, …etc.
● Tenders preparation including the pre-qualification documents, technical proposal, bonds, and the pricing schedules, etc.
Selected Key Achievements:
● Built up approved vendors list categorized for each discipline (Electrical, Mechanical, Civil, Finishing's).
● Created a data base for Tenders work including company's past records, certificates, Company profile, etc.
● Got ISO 9001:2008 Certificate and implemented the new procedures for procurement and tendering.
Project: Basra Sports City (Capacity for 65, 000 (main stadium) + 10, 000 (secondary stadium) spectators), with Iraqi Government, Value = 550 Millions US dollars.
Key Responsibilities:
● Contact suppliers to get offers for the required materials and equipments.
● Preparing contracts after negotiated with the procurement committee the best suppliers selection criteria, and supervising delivery and shipments to work site on time.
● Scheduling payments to each contract in coordination with finance department.
● Documents preparation, Issued books, and reply for incoming books from the clients.
Selected Key Achievements:
● Created a data base including the project contracts and the due payments for easy tracking,
● Documented the contracts with their related offers and invoices.
● Trainee Engineer: Implementing Quality Management Systems for the companies, and help them to obtain quality ISO certificates.
Completed training in Industrial Development Directorate- Small and Medium Industries Section
and meeting with industrial sector suppliers and solving their problems.(SME's).
Responsible for increasing productivity through Lines balancing, work station design, and the development of effective work practices.
•Performed time studies on production to know bottlenecks and solve it
•Calculate incentives and prepare daily & monthly reports regarding the productivity and efficiency of each line.
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