Eman Saeed

Procurement assistant at scct

• Egypt - Port Said
• My current job since February 2012

Accountabilities :
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• Following the six sourcing steps in submitting RFQs either offline or online using E-Sourcing system (ARIBA)
• Verifies the item and specification in the purchase requisition.
• Cross checks inventory records or stores to determine if material on hand is in sufficient quantity.
• Coordinates with the stores section for proper documentation.
• Writes or types purchase order and sends copy to supplier and department originating request.
• Compiles records of items purchased or transferred between departments, prices, deliveries and inventories.
• Computes total cost of items purchased.
• Verifies bills from suppliers with bids and purchase orders.
• Files purchase orders.
• Maintain accurate & detailed documentation of all purchasing activities and correspondences with suppliers.
• Update or initiate appropriate paperwork to update database to maintain accuracy.
• Participate in the negotiation of Purchase Orders, including payment terms, defective material refunds, etc.
• Prepare reports related to supplier performance on price, quality, on-time delivery and service.
• Develops a system for tracking purchases including list of items purchased, follow up on invoices, & distribution.
• Inform superiors as soon as possible in the event there are problems with delivery or price schedules.
• The position is primarily expected to deliver by following specific company policies in the management of procurement activities.
• Instruct and demonstrate pre-job safety talk to insure that all reported team working in safe positions and with the proper way.
• Evaluate the supplier performance in a quarterly basis according to inquiry response compared to SCCT accepted response time - (5 working days), and orders delivery adherence (Promised Vs. actual)and share the same with suppliers.
• Contract Management:
- Drafting Contracts/Service Level Agreements/Frame Agreement according to agreed terms with the winning bidders after tendering procedures with legal sign-off.
- Ensure contractor compliance with quality assurance requirements.
- Serve as the point of contact for customers on contractual matters. Act as contractual “middleman” between company and contractors, ensuring timely review and approval / reconciliation of variations.
- Maintain contractual records and documentation such as receipt and control of all contract correspondence, customer contact information sheets, contractual changes, status reports and other documents for all projects.
- Develop and implement procedures for contract management and administration in compliance with company policy.
- Ensure that signed contracts are communicated to all relevant parties to provide contract visibility and awareness, interpretation to support implementation.
- Administer special clauses such as Anti-Corruption, Responsible Procurement, HSSE Requirements...etc.
- Ensure contract close-out, extension or renewal

Achievements:
- Achieving the targeted projects on E-Sourcing system.
- Achieving the E-Contracts project on Global Maersk Procurement.
- Monitor consignment basis Orders with suppliers to consolidate achieving tangible pricing and freight cost savings.
- Managing the Overhauling Engines (CUMMINS & VOLVO) procedure and coordinate between Service Provider and Engineering Department to achieve the jobs and delivering spare parts thereof in the agreed time.
- Achieving targeted Procurement and Profit & Loss savings.