Admin Assistant Cum Receptionist
Multiply Group
Total years of experience :9 years, 9 Months
• Maintain the professional standards for telephone techniques. Answering all incoming calls, re-direct calls as appropriate and take messages when required.
• Greet, assist, and direct visitors appropriately. Provide information and assistance to clients and customers.
• Help the office staff in their business-related administrative issues. Contributes to team effort by accomplishing related results as needed
• Purchase requests for office/ administrative requirements. Coordinate with local suppliers and partners with regards to office deliveries and supplies.
• Coordinate with hotel booking, staff travel tickets & airport transfers.
• In charge of receiving & sending mail courier (Aramex, DHL, Fed Ex) / PO Box.
• Maintain meeting room schedule.
• Maintain an adequate inventory of office supplies.
• Maintain on regular basis the office decoration, plant, pictures, frames, etc.
• Maintain the general filing system and file all correspondence.
• Provides payroll information by collecting time and attendance records.
• Assist with the recruitment process.
• Responsible for supporting high-level executives, management, and entire departments.
• Provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, handling visitors, routing callers, and answering questions and requests.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• File and retrieve corporate documents, records, and reports.
• Greet visitors and determine whether they should be given access to specific individuals.
• Prepare responses to correspondence containing routine inquiries.
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare quotations, PO, invoices, letters, financial statements, and other documents, using word processing, spreadsheet, database, and presentation software.
Monitoring the vital signs, taking care of a patient diligently and efficiently, Work harmoniously with the other members of the health team by not encroaching on their functions, attend seminars/workshops conducted by the local training unit to enhance the technical skills. Assist to offer services organized in carrying out any or all phases of the public health program. Concerned with assisting of restoration of the sick to health conservation of life, maintainance and promotion of health of every individual in the hospital. Synthesis of nursing practice and public health practice applied to promoting and preserving the health of the patient.