Accounting Assistant(Accounts Payable)
Joseph Advertisers
Total years of experience :2 years, 11 Months
Responsibilities:
• Receiving all invoices from purchase department - ensuring that the amount of the invoices are correct base on the LPO, quotations and GRN (Goods Receipts Note - entered by purchase department) in hard copy as well as in the accounting system. All invoices should be approved by the concern persons.
• Follow up internal invoices, approvals and all necessary documents.
• Efficient and accurate data entry into accounting system assuring that all invoices should be recorded as per the company method of recording (Cash or Accrual basis).
• Reconcile the ageing report of the creditors to ensure that all payments are allocated accurately.
• Reconcile Statement of Accounts (SOA) from the supplier as per the SOA of the supplier recorded in the system before processing the payments.
• Sorted issues with figures and incorrect amounts entered in the bills/invoices.
• Managed the payments made by the company to the supplier - paying as per the company payment terms.
• Maintained the records of all the payments made - Ensured the accuracy of the amounts entered in the records and invoices of the firms
• Fixed appointments with the vendors through phone and in person to discuss the bills payable
• Worked in coordination with the finance departments regarding the closing of the annual budget.
• Received all vendor calls and sorted their queries regarding payments.
• Reconcile the Bank statement - preparing all the necessary adjusting entries.
• Collecting of all cash payment of the client and department having sales of scarp items, issuing of receipts and depositing to the bank.
• Preparing Asset Module report - ensuring that all fixed assets recorded in Financial must be recorded also in asset module report according to there respective accounts and depreciates as per the life of each asset.
• Maintaining the Prepayment records - ensuring that the portion that are used up during the accounting period are treated as expenses in the Profit or Loss whilst those not consumed are treated as a current asset which is called prepayment or prepaid expenses.
Audit of Tenders
November 2010 - January 2011.
Responsibilities:
• Collect the necessary information and the source documents related to the Audit of financial transactions from the concerned people in the organization.
• Audit the day to day transaction by analyzing the sales draft, sales invoice and Official receipts.
• Audit the deferred transaction and straight transactions by checking the actual documents vs. the in-house system (centralized Sales Audit).
• Make the necessary adjustments regarding audit finding such as wrong account no, invoice no. and acquirer.
• Make the Action slip to the branch regarding the audit findings.
Audit of Zero% Installment transactions
February -August 2011
Responsibilities:
• Check Lotus notes if all the branches was already sent the extracted sales invoice.
• Make the importing of the extracted sales invoice to the Sales Invoice System.
• Updating the Zero Percent Integrated Reports System (ZPIRS) by downloading the file that comes from the merchandising.
• Audit the actual sales invoice by checking the UPC of every product if its offered at ZPIRS.
• Make the necessary adjustment regarding audit findings such as wrong UPC, amount and acquirer.
• Make the action slip (message) to the branch regarding audit findings.
• Submit semi-monthly reports regarding the zero% interest and 3% that will be rebate to vendors.
• Filing of invoices, credit memos, daily sales report and other in organized manner.
• Assisting personnel’s of other branches in their questions and inquiries.