Property Manager
Bellavita Land Co
Total years of experience :21 years, 2 Months
Full-time property manager and supervising officer in the on-going rectification of the housing units in a 13.5 hectares with 1205 housing units. Responsible for the day-to-day operations and management of all staff, admin asst, billing & collection, technical, security, housekeeping, vendors, contractors, etc
Full-time property manager, 0830H-1730H work schedule in a high-end 45 hectares village, responsible for administration of the PMG staffing such as liaison officer, billing & collection, bldg admin asst, technicians, security, housekeeping, including all vendors, contractors.
Strict implementation of gate pass, id- system, move-in/move out pass, construction permits/work permits, monitoring of renovations, implementation of house rules & regulations, payment of required licences for the operations in the bldg, timely passing/submission of required reports to the immediate dept manager or supervisor.
Duties & Responsibilities:
1. Communication-Monitors, manages, & improves the efficiency of support services to facilitate and improve coordination & communication amongst Project manager, Purchasing, Finance & Logistics for timely delivery of the needed supplies & materials needed in the jobsite.
2. Coordination &Supervision-Coordinates, manages & monitors the works in all departments of the company
3. Financial-Reviews financial statements and data to improve profitability, Prepares & controls operational budgets, inventory, plans effective strategies for the financial well being of the company
4. Production-Coordinates & monitors the works of various departments involved in a certain project such as drafting, estimate/pricing, canvassing, procurement, purchasing, logistics and technical/installers. Manages maintenance of tools & equipment, provides technical support where necessary.
5. Sales, Marketing & Customer Service-Manages customer support, plan & support sales & marketing activities.
6. Human Resources-Plans the use of Human Resources by organizing recruitment & placement of the required staff, establishes organizational structures, delegates tasks & accountabilities, establishes work schedules, supervises staff, monitors & evaluates performance.
7. Best Practices-Initiates improvement in the processes & policies in support of company goals, formulates & implements departmental policies & procedures to maximize output, monitors adherence to rules, regulations & procedures.
8. Strategic Input-Liaises with top management assists in the development of strategic plans for operational activity, implements & manages operational plans.
Duties & Responsibilities
1. Provides excellent tenant service. Responds to tenant requests/problems in a timely and courteous manner, and generates work orders directed to vendors or maintenance staff. Follows-up with the tenant to ensure satisfactory resolution of the issue.
2. Ensures that there is 24-hour emergency coverage for the property at all times Conducts periodic inspections of the property and tenant spaces to ensure compliance with leases and the proper upkeep of the property.
3. Ensures that property and lease files are properly maintained and kept up to date in accordance with company policy. Prepares and maintains appropriate tenant lease files, records, correspondences and file notes.
4. Administers tenant occupancy including providing the new tenant with an introduction letter regarding emergency contacts, insurance requirements, rent collection procedures, and maintenance request procedures.
5. Establishes the Property Management Plan, Preventative Maintenance Policies and Procedures and Property Operations Manual.
6. Prepares memos, faxes, email, maintain files, prepares expense reports and other administrative forms, copying, and arranges for courier service and overnight deliveries.
7. Maintains office clerical, filing and record keeping systems.
8. Coordinates production and ordering of signs, tenant identification, etc.
9. Manages production of monthly and annual reports.
10. Manages transaction related documents.
11. Maintains contacts and other databases for company.
12. Assists in the production of departmental reports (e.g. business plans, financial statements, RFPs).
13. Maintains adequate inventory of all office supplies and contact all vendors when maintenance is required on general office equipment.
14. Coordinates regular inventories of all business property.
15. Coordinates with contractors and service providers.
16. Coordinates tenant move-ins.
Full-time Property Management of the building/Mall/TownHouse where i am assigned.
Responsible for the daily operations in the building as to administration (accounting, reception, security, housekeeping, technical related works, repairs and technical maintenance of the building).
Securing of proper operational licenses & permits, payment of taxes, power & water, service providers and all contracts in relevance to building management.
FPD Asia Property Services, Inc
(Property Operations Division)
5F, Rm 501, Net One Center, Bonifacio Global City
(BGC), Taguig, Metro Manila
Building Manager
(02 November 1996-15 June 2013)
General Function:
Responsible for all aspects of operation in the project assigned and the four major responsibilities of property/building manager such as administration, technical services /maintenance, security/safety, and janitorial /housekeeping.
Duties and Responsibilities
• Responsible for the supervision of all Company employees assigned in the project and to submit their regular evaluations and/or clearances as per standard procedures.
• Responsible for the maintenance of all machinery, plant and equipment in the building, for technical and janitorial services, for security and for billing and collection of unit owners or tenants
• Maintains cordial and friendly relations with owners/tenants and attend to their complaints.
• Responsible for the proper handling, safeguarding, monitoring and effective use of client’s funds and assets.
• Responsible for ensuring the proper and required approvals for renovations and/alterations inside the units.
• Responsible for march-in/march-out procedures.
• Makes recommendations to the client for refurbishment, upgrading, repair and maintenance of the building.
• Ensures that all company policies, systems and procedures are strictly implemented.
• Responsible for the dissemination and effective implementation of house rules and government regulations relative to the project.
• Responsible for the preparation and efficient monitoring of annual operating budget of the project.
• To prepares and submits monthly reports on or before the deadline, usually on the 7th day of the preceding month
• Implements professional management system and program as may be required by the Company from time-to-time.
• Attends meetings and submits special reports as and when required.
• Responsible for proper monitoring of contractor’s employees to ensure compliance to all building rules and regulations.
• Regularly and promptly informs the Central Office Management of all occurrences and other pertinent incidents or situation vital to the overall objectives of the Company.
• Responsible for the strict compliance to all government laws that are pertinent to and relative to the business of the Company.
• Ensures that safety rules and regulations are complied with.
• Responsible for the honest and efficient funds management of the project’s assets.
• Conducts regular walk-around and inspections to ensure that all delegated tasks are adhered.
• Responsible to get to know and be known by clients in the project by making oneself visible as frequent as possible and be accessible to address their inquiries and needs verbally or written.
• Responsible for the preventive and routine maintenance program and operation schedule are carried about efficiently.
• Responsible to initiate and implement first line of discipline to subordinates to ensure that all staff is adhering to company policies, rules and regulations.
• Other works that may be assigned from time to time.
Bachelor of Science Major in Mechanical Engineering, top 7 in the ME graduate, an honor student from elementary to college Sports Activities: High School: Varsity player in volleyball, softball & baseball College: Varsity player in softball & baseball Class President of the ME graduating class Leader: Plant visits/trips activities of the ME graduating class