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Faisal Haleem, Executive Secretary

Faisal Haleem

Executive Secretary·JGULF

Kuwait

Bachelor's degree, Business And Economics

Work experience

Total years of experience: 5 years, 5 months

Executive Secretary

August 2025 - Present

JGULF

Al Kuwait, Kuwait

August 2025 - Present

• Provide high-level administrative and secretarial support to senior management and executives.
• Manage and maintain executive calendars, schedule meetings, and coordinate appointments.
• Draft, MoMs, and manage official correspondence, memos, and business documents.
• Organize and coordinate domestic and international travel arrangements including flights,
accommodation, and itineraries.
• Prepare meeting agendas, take accurate minutes, and ensure timely follow-up on action items.
• Handle and maintain confidential documents, records, and sensitive information with full
discretion.
• Screen and manage incoming calls, emails, and correspondence; prioritize and route
communications appropriately.
• Serve as the primary liaison between executives and internal departments, clients, and external
stakeholders.
• Assist in the preparation of reports, presentations, and data summaries for management review.
• Maintain an organized filing and documentation system for all executive and company records.
• Overlooking of hiring based on the CEOs requirments.

Company industry:
Oil & Gas

Sales And Admin Coordinator

November 2024 - January 2025

BOX IT International Logistic Company

Al Kuwait, Kuwait

November 2024 - January 2025

• Manage daily office operations and ensure smooth administrative support.
• Coordinate meetings, appointments, and travel arrangements for management or staf
• Prepare meeting agendas, take minutes, and follow up on action items.
• Assist in planning company events or conferences.
• Handle incoming and outgoing communications (emails, phone calls, mail).
• Assist HR, Finance, and Operations with basic coordination and paperwork
• Maintain confidentiality of sensitive information.
• Prepare administrative reports and assist in audits as needed.
• Act as a liaison between different departments for administrative support

Company industry:
Distribution, Supply Chain & Logistics
Job role:
Logistics and Transportation

Executive Secretary

October 2023 - November 2024

BLS International Spain Visa Center

Al Kuwait, Kuwait

October 2023 - November 2024

• Provide high-level administrative support to senior executives and management
• Manage executive calendars, schedule meetings, and organize appointments.
• Coordinate domestic and international travel arrangements, including flights, hotels, and
itineraries
• Draft, review, and manage correspondence, reports, and official documents
• Prepare meeting agendas, take accurate minutes, and distribute follow-ups
• Handle confidential documents and maintain a high level of discretion
• Screen and route phone calls, emails, and messages appropriately.
• Serve as the first point of contact between executives and internal/external stakeholders
• Communicate professionally on behalf of the executive with clients, partners, and staff.
• Maintain a structured filing system for ongoing projects and documentation
• Assist in preparing presentations, reports, and data analysis as required by executives.

Company industry:
Other Business Support Services

Project Coordinator (Help Desk)

July 2020 - October 2023

Aqarat (Kuwait Real Estate)

Al Kuwait, Kuwait

July 2020 - October 2023

• Assist in developing detailed project plans, schedules, and work breakdown structures.
• Coordinate project timelines, tasks, resources, and milestones with stakeholders.
• Track project progress and ensure timely completion of deliverables.
• Serve as the point of contact between internal teams, vendors, and client
• Organize and lead regular status meetings and prepare follow-up action items. Maintain and distribute regular status reports to stakeholders.
• Assist in creating presentations and dashboards for management updates. Handle day-to-day administrative tasks such as meeting coordination and data entry. Support procurement, budgeting, and resource allocation

Company industry:
Real Estate

Education

AOU Graduate

December 2026

December 2026

Bachelor's degree, Business And Economics

Kuwait

Carmel school

January 2019

January 2019

High school or equivalent, Higher education

Kuwait

Carmel School

January 2017

January 2017

High school or equivalent, 10th graduated

Kuwait

Skills

BUSINESS PRESENTATIONS
Intermediate
BUSINESS PRESENTATIONS
Intermediate
COLLABORATION
Intermediate
COLLABORATION
Intermediate
BUSINESS CORRESPONDENCE
Intermediate
BUSINESS CORRESPONDENCE
Intermediate
COMMUNICATIONS
Intermediate
COMMUNICATIONS
Intermediate
HONESTY
Intermediate
HONESTY
Intermediate
LEADERSHIP
Intermediate
LEADERSHIP
Intermediate
MANAGEMENT
Intermediate
MANAGEMENT
Intermediate
PERSONAL INTEGRITY
Intermediate
PERSONAL INTEGRITY
Intermediate
RECORDS MANAGEMENT
Intermediate
RECORDS MANAGEMENT
Intermediate
SECRETARIAL EXPERIENCE
Intermediate
SECRETARIAL EXPERIENCE
Intermediate