Paymaster
Sofitel The Palm
Total years of experience :18 years, 11 Months
• Understand thoroughly objectives in Payroll Management.
• Preparation and maintenance of all payroll records, reports and files and in the timely and accurate, (Payroll
Action, Status Change, Attendance, Overtime, Deduction, Pension).
• Processing and issuance of the monthly payroll in accordance with relevant regulations, policies and
procedures.
• Analysis a comparison between actual benefits outstanding versus provisions in the General Ledger for
indemnity, airfare and vacation pay.
• Verify Medical Insurance such as Medical Insurance Prepaid; Medical Insurance Accrual and Life Insurance
are properly documented and accurate.
• Verify Prepaid Staff Housing as per employment contract entitlement.
• To ensure that all departing ambassadors are accurately paid in accordance with statutory requirements
and as per contractual agreement.
• Prepare Annual Leave and Maternity Leave according to Employment contract entitlement.
• Prepare and calculate the final settlement for Leavers upon receipt of resignation letter.
• Controls day to day payroll operation and month end payroll processing, example Prepare and reconcile
monthly payroll of all payroll and benefit related to costs and prepare the journal entries for posting to the
General Ledger.
• Analyze payroll run and generation of files for Pay-slip Printing and Bank Payroll files for Bank (WPS).
• Monitor discrepancies of activity Gross and Net Payroll figures.
• Reconciliation of various payroll reports; Analyses and conducts research on discrepancies.
• To keep records and maintain files such of Petty Cash Salary vouchers, Bank Rejected Salary, Over Payment
Salary, and Negative Payment of Final Settlement, Vacation Payment, Monthly Salary for future reference.
• Maintain systematic and up to date record keeping in relation to employee payroll files.
• Provide Heads of Departments with the cost figures necessary for them to operate their individual profit
centre profitably.
• Provide an effective payroll auditing system.
• To update the monthly manning guide in the financial statement as per the guide.
• Team player, Proactive, efficient, methodical and has strong interpersonal and people management skills.
• Possessing fast and effective secretarial skills and having a strong administration background and
experience within the limits of established Policies and Procedures, responsible for providing all necessary
Secretarial Services.
• Able to handle urgencies and obligations.
• Able to accept supervision and get along with all Departments.
• Eager to learn and accepts new ideas.
• Trained and learned the procedures about the Bank Reconciliation.
• Understand OASYS and Paytrax Payroll system.
• Good in Microsoft office(MS Words, Excel and Power Point, Pivot and Vlookup).
-Support the Dir. Of Finance and the Finance Manager in all administrative and clerical tasks.
-Monitor and reconcile the company’s Bank accounts on a daily basis as to provide a clear picture of the hotel’s cash position.
-Ensures that all Finance colleagues Training Plan is up-to-date.
-Reliever any other duties while colleague on leave outside the normal daily/weekly routine but within Department.
-Maintains alphabetical files by supplier containing complete contracts and backup attached.
-Maintains contracts schedule up-to-date with estimated costs and payment terms and conditions.
-Maintains a tenancy contract and properties license up-to-date with estimated cost and payment terms and conditions.
-Cooperation within HR and all Department for Payroll processing within Jumeirah.
-Ensure to calculate accurately of Service Charge distribution within Jumeirah regulation and policy.
-Support failing for Account Payable and General Cashier for any payment cash or cheque in alphabetical.
-Provides to the Dir of Finance and the Finance Manager all necessary clerical support including mail processing, formal communication with internal and external guests, meeting time management and other applicable administrative tasks.
•Reports directly to the Controller or delegate.
•Interacts, coordinates with Accounting Office personnel and other Departments as appropriate.
•Interacts, cooperates with outside members of the community such as, but not limited to Hotel Guests, Suppliers, supplier’s representatives and visitors to the Accounting Office.
•Updating the Bank Reconciliation on a daily basis.
•Maintaining the cheque collection report - monthly basis, for the Ageing Summary Report.
•Checks Controller’s daily follow up file.
•Ensures trace system up-to-date.
•Organizes and maintains office files for easy retrieval.
•Types Reports, Memos, Telexes and other correspondence as requested by the Controller or delegate.
•Takes minutes of meetings, types and distributes it without any delay.
•Ensures work area of Controller/ Secretary neat and tidy.
•Reads with and prepares routine correspondence for Controller’s signature.
•Provided other typing and clerical work for accounting Office.
•Performs related duties and specials projects as assigned.
1st March, 2007 - 25th March 2010
•Finance Secretary and
•Payroll
Finance Secretary
Responsibilities:
•Attending Telephone Calls
•Filling Incoming/outgoing letters
•Typing Memos and other letter correspondence
•Taking minutes of meeting
•Scheduling meetings and appointments
•Attend the morning briefing
Payroll
Responsibilities:
•Checking attendance sheet all department (282 employees and Casual/Entertainers staff) with absent, sick leave, paid vacation and resigned.
•Checking deduction with back-up (City ledger, visa expenses, telephone, Air ticket, House Call and other deduction).
•Checking incentives with back up (Front office, House Keeping and Security Department)
•Update Excel sheet for deductions and incentives
•Update to Paytrax systems or Payroll System
•Salary reconciliation statement (opening balance equal to last month, Basic changes Salary/position, New Joined staff, allowance for staff on vacation, allowances for resigned staff, leave allowance).
•Check salary sheet details (all staff paid days equal to no. of days, Absents to be counter checked with department attendance list, Local leave, paid Holidays, rejoined from vacation with return to work and new joined staff).
•Check bank statement details.
•Check for petty cash salary voucher for new joined staff not yet having bank account.
•Computation for Vacation leave/resignation
•Check payroll master changes log report and all the changes be supported by approvals.
•Preparing the petty cash for the casual staff with all the back up and approval from Head of department.
•Preparing the payment for Musician attached all supporting contracts and No of day’s performance in all outlets Millennium Hotel Abu Dhabi.
1st March 2006 - 28th February 2007
Account Receivable
Responsibilities:
•Accumulates data for encoding into the general journal register for various banking transaction.
•Maintain and update the subsidiary and general ledger
•Posting of Official receipts Cash, Cheque or bank transfer to the receipt register journal
•Handle billing and collection functions
•Preparation of financial statements
•Check and send all invoices out on time
•Prepare the list of payment (LOP) and check all paid invoices for accuracy
•Prepare credit and debit note adjustment
•Credit card disputes and lease with the credit card Centre
•Answer guest and company enquiries about their accounts
•Printing the monthly aging report after month end closing
9th February 2005 - 28th February 2006
Account Clerk
Responsibilities:
•Commitment to follow all local and corporate policies and procedures
•Process and post all charges and payments to City ledger accounts daily
•Prepare and maintain records for all outstanding city ledger accounts.
•reconciling the city ledger total monthly basis
•Communicate promptly with Credit Manager on any discrepancies in billing payments and other potential problems
•Filling copies of invoices
