Stenographer/PA/Admin Officer
Tehsil Municipal Administration (TMA)
Total years of experience :31 years, 1 Months
Preparing agendas for meeting of the Council; preparing hall for meetings including seating arrangements, hot and cold, stationery etc; taking notes and preparing / drafting minutes; sending resolutions passed by the Council to concerned departments/sections for implementation; preparing replies of incoming mail/correspondence; writing letters/memos etc; typing documents; maintaining records of office correspondence; overseeing performance of staff working in different sections/departments; studying and quoting relevant provision of Acts governing local Councils, rules of business, conduct of business by laws etc; practicing HR procedures; initiating disciplinary proceedings against defaulting officials; conducting inquiry proceedings; liaison with elected representatives of the Councils; providing support to monitoring Committees; assisting Nazim of the Council in giving replies of questions raised by the members quoting relevant rules on the subject; assisting Naib Nazim / Presiding Officer in smoothly conducting meetings as per laws framed by the Govt; assisting Chief Officer in smoothly running office administration by utilizing his time effectively; multitasking; etc
Office management, handling incoming and outgoing mail, sorting, prioritizing and distributing mail among the concerned staff, attending phone calls, maintaining call register, greeting visitors, scheduling appointments, preparing meeting agendas, arranging relevant papers for meetings, attending meetings, taking minutes, preparing draft minutes for approval of competent authority, supervising junior staff and issuing directions on behalf of senior executives, arranging purchases from local markets, preparing and issuing work orders to contractors, receiving petty cash and bank drafts, and crediting into the relevant accounts of banks, preparing quotations, comparative statements, submitting for approval, typing letters, memos, forms, cost estimates, preparing and issuing notices to the vendors and contractors, dealing with defaulters, job ads, call letters, conducting interviews, preparing merit lists, issuing offer letters, ordering office supplies, operating photocopier, fax machines, monitoring sanitation staff on their working places, making correspondence with district and provincial departments on behalf of competent authority, maintaining office record, report writing, scheduling appointments, working as first point of contact, and doing other assigned tasks.
Receiving incoming and dispatching out going mail. Attending phone calls, maintaining call register, distributing personal mail among the concerned staff. Marking mail to concerned officers, assisting monitoring committees in their working, making arrangements for meetings, taking notes, drafting minutes and issuing to all concerned, typing office documents, drafting letters, making correspondence with district and provincial departments on behalf of my Boss, i.e. Administrator, checking works files, making local purchases, maintaining office record and doing other assigned tasks
Maintaining office record, i.e. correspondence files containing hard copies letters, memos, forms, reports, bills, invoices, drawings, estimates etc, retrieving previous references when required etc.
Issuing professional licenses to the vendors, checking licenses issued in the previous year, conducting surveys for enrolling new vendors, visiting markets, shopping plazas, hotels, merchants, private buss stands, and checking their permits, preparing reports of visits, and submitting to the competent authority for further action, presenting latest figures of taxes collected in the meetings etc.
Providing support in finance matters to the Accountant and Finance Officer of the organization, i.e. preparing monthly salaries of staff, monthly pension of retired employees, checking measurement books of works, preparing contingent bills, maintaining statutory registers like cash book, pension book, advance register, classified, log book etc.
Maintaining office record, i.e. correspondence files containing hard copies letters, memos, forms, reports, bills, invoices, drawings, estimates etc, retrieving previous references when required etc.
Providing full support to the senior executives in entire administration, hr, and secretarial duties.
Receiving and dispatching mail, distributing mail, keeping record of mail, attending phone calls, operating copier, maintaining attendance register, preparing contingent bills, checking measurement book, preparing contractor's bills, typing documents, preparing periodical reports, taking minutes, issuing minutes to the concerned departments, and performing other duties assigned.
Collecting the fee/tax on goods being exported to other districts at the points/posts made for the purpose, issuing proper receipt of the amount received, making entry in the relevant registers, preparing daily report and submitting to the Taxation Officer, depositing daily cash into the relevant bank accounts.
Collecting the fee/tax on goods being exported to other districts at the points/posts made for the purpose, issuing proper receipt of the amount received, making entry in the relevant registers, preparing daily report and submitting to the Taxation Officer, depositing daily cash into the relevant bank accounts.
Working under the supervision of a Pathologist. Receiving cancer reports from the main Lab on daily basis, making their entry into the relevant registers, issuing such reports to the patients either through mail or on the spot, recording disease history of patients, keeping relevant lab slides into a safe place, providing support in other tasks to the supervisor.
I passed my Bachelor's degree with the following subjects: - 1. English 2. Islamic studies (optional) 3. Political Science 4. Pakistan studies 4. Islamic studies I also completed my social work as part of my graduation.
